Processes, Procedures, Policies and Tools for Academic Hiring
1. Approval to initiate recruitment. The academic unit should request approval from the Provost’s Office to initiate recruitment for tenure, tenure-track, or librarian positions. A Request to Recruit form is available for this purpose, and requests information about the type of position, funding source, and how the position will advance the unit’s strategic goals. The form must be signed by the dean of the academic unit. The academic unit should also provide a draft advertisement for the position. The Provost’s Office will usually provide a response to a Request to Recruit within 2 business days of submission. A copy of the approved Request to Recruit form will be sent by the Provost’s Office to the Affirmative Action Office and the academic unit will be notified of the approval by email.
Note: If the Request to Recruit form is approved by the deadline for inclusion in the fall UMKC academic openings, and the Affirmative Action Office has approved the advertisement, the position will be included in the unified advertisement developed and funded by the provost’s office. If the deadline has passed, the academic unit will bear the responsibility and cost for advertising.
2. Recruitment Plan and Affirmative Action. The search committee should work with the Affirmative Action Office to develop the recruitment plan to assure that an appropriate pool of candidates is developed and that the recruitment process complies with the Faculty Recruitment Guidelines. Note that recruitment of non-tenure track positions does not require training for the search committees, nor does it require meeting with the Deputy Chancellor for Diversity, Access and Equity.
3. Job offer. Once a top finalist is identified, the dean should send a draft letter of offer (see template below) to the provost's office (firstname.lastname@example.org) for approval. A criminal background check may also be initiated at this time. If the criminal background check is satisfactory and the provost and executive vice chancellor approves the draft letter of offer, the dean may send the formal letter of offer (signed by the dean) to the candidate. If the offer is accepted by the candidate, the original final letter with the candidate's signature should be sent to the provost's office via campus mail to: Beci Edmundson 350 AC. A copy of the signed letter should be kept in the department (personnel and P&T files), and another included in the new hire packet sent to Human Resources. The original signed letter will reside in the Human Resources personnel file.
Note: The department chairs must certify English proficiency for all regular faculty members prior to assignment to teach an undergraduate course (See CRR 330.090 for details). All non-regular faculty members must provide evidence of English proficiency before teaching an undergraduate course.
Tenure-track faculty must follow the tenure/tenure-track recruitment guidelines and are required to attend training. Candidates are also required to meet with the deputy chancellor of Diversity, Access and Equity.
Note: Department chairs must certify English proficiency for all regular faculty members prior to assignment to teach an undergraduate course (See CRR 330.090 for details). All non-regular faculty members must provide evidence of English proficiency before teaching an undergraduate course.
These positions are required to follow the non-tenure track recruitment guidelines for full-time positions only. Training and a meeting with the deputy chancellor of Diversity, Access and Equity is not required for non-tenure-track faculty.
There are no requirements to follow the faculty recruitment guidelines for other academic positions. Academic units work directly with Human Resources for recruitment and hiring procedures.
Check with your academic unit regarding hiring policies for these positions