III. Hours

The Administrative Center Conference Facility's hours are Monday-Friday 7:30 a.m. to 4:30 p.m. Special arrangements can be made for weekend and evening events.

IV. Reservations and Cancellations

Reservations for rooms should be made through the Conference Facility. Reservations for events should be made a minimum of three (3) working days in advance of the reservation date. A room reservation must be made before any food arrangements can be made. Cancellation of any event should be made as far in advance as possible to ensure that the facility can be rescheduled for other groups.

V. Location

The Conference Facility is on the second floor of the Administrative Center at the University of Missouri- Kansas City campus. The Administrative Center is physically located at 5115 Oak Street. The mailing address is 5100 Rockhill Road, Kansas City, MO 64110. Parking is available on the west side of Oak Street in lot # 24, which is across the street from the Administrative Center.

VI. Equipment

The Administrative Conference Facility is equipped with Internet connections, conference call capability, copier and FAX services, bulletin boards, dry-erase boards, audiovisual and sound equipment. Phones are located in the rooms for campus use only. The Conference Facility has a limited amount of audio-visual and media equipment available for functions scheduled through the Conference Facility Office. Equipment not provided by the facility can be rented at the client's expense.

VII. Room Care

1. The University of Missouri-Kansas City Conference Facility is not responsible for lost or stolen items left in the room prior to or following your event.
2. Users are responsible for removing items brought in and for maintaining the general cleanliness of the rooms.
3. All groups are financially responsible for any damage done to the room(s) and/or equipment.
4. The tables and chairs in the room(s) may be rearranged by the client. However, the room must be left in the same arrangement in which it was found.
5. The Conference Facility will not permit the affixing of anything to the walls, floors or ceilings of rooms with nails, staples, tape or any other substance.

VIII. Rooms

The Conference Facility has five rooms: Plaza, Swope Park, Loose Park, Brookside, and Hyde Park. Rooms are assigned according to the number of people anticipated and type of set-up required. Should attendance increase or decrease, the facility reserves the right to move the group without notification to a room of more suitable size. Room capacities are as follows:

• Plaza Room: 50
• Brookside Room: 50
• Swope Park Room: 12
• Loose Park Room: 12
• Hyde Park Room: 12

IX. Catering Arrangements & Event Planning

Sodexho-Marriott, Inc. is to be given the first right of refusal for all food and beverage service for the Conference Facility. Food and beverage arrangements can be made through Sodexho at 816-235-1076. The Administrative Center Conference Coordinator can provide event consulting and catering arrangements. A copy of the catering invoice must be faxed or sent to the Conference Facilities prior to your event to ensure delivery of your food and beverage on the day of your function.

X. General Rules

1. The Conference Facility is a smoke-free environment.
2. Because of fire-safety standards, use of candles or items with an open flame are prohibited.
3. Sale of any items in the Conference Center by groups must be approved by University Communications two (2) weeks prior to the event.
4. Academic and continuing education classes, lectures, labs may not be scheduled in the Conference Facility.
5. The Conference Facility does not sell alcoholic beverages. Any use of alcoholic beverages at a function in the Administrative Center Conference Facility or on the University campus must be done with the permission of the University Center Administrative Office a minimum of two (2) weeks prior to the event. The alcohol must be served by the Sodexho-Marriott, Inc. staff. Alcohol permits are available through the Conference Facility.

For information call the Administrative Center Conference Coordinator at 816-235-5982, e-mail at accf@umkc.edu or fax at 816-235-6549.