Hiring Process for Administrative Service and Support Direct Promotion
Opportunities
Notice of
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The direct
promote process applies to full-time, regular employees. Part-time and/or temporary employees are
considered outside applicants, and therefore are not eligible for direct
promotion.
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Hiring
supervisor will communicate the open position in a common method, such as email
to all employees in department, with a copy to a member of the recruitment team
in Human Resources. The notice of
opportunity should include the Position Number, job description, minimum
qualifications, salary range, and designated timeframe in which to submit their
application to the Human Resources office.
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Please note,
internal candidates are still required to have a current application on file
with Human Resources to be reviewed and considered for direct promote
opportunities. Resumes and applications that are sent directly to the
departments are not to be considered; however these individuals can be directed
to Human Resources to officially apply.
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The notice of
opportunity should be communicated in a manner that will ensure the opportunity
for everyone from the Unit to apply. If
the position is
Interviewing/Selection
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If qualified
internal candidates apply, they must be interviewed and given due consideration
for the position.
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If no qualified
candidates from within the department apply within the designated timeframe,
the direct promote process can proceed.
Hiring
Paperwork/Job offers
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A Request to
Fill and Approval to Hire form should be submitted concurrently to Human
Resources with a copy of the notice of opportunity sent to the department. (Direct promote positions do not require the
positions be posted outside of the department.)
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The Affirmative
Action Approval to Hire form should indicate there were no other qualified
internal (within the department) candidates.
* ASAP is not a valid response to Effective Date on the Affirmative
Action Approval to Hire form. Please
allow a two-day turn-around time from date received in Human Resources.
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HR will review
the Affirmative Action Approval to Hire form for compliance. If there are any discrepancies, HR will
notify the department and request the information in question. We will also confirm the recommended salary
falls within the approved range, that there was appropriate notice of
opportunity to the employees within the department, that there were no
qualified candidates from within the department who applied, that the person
being promoted has a current application on file with Human Resources, and that
they met the minimum qualifications. If
in compliance, HR routes the form to Affirmative Action office for review.
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Once approved
by the Affirmative Action office, Human Resources will contact the candidate to
extend the official offer.
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Once the offer
has been accepted, department will be notified by email to confirm the
candidates name, title, salary and effective date.
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Human Resources
will assume all responsibility for processing the necessary paperwork to
transfer the individual into the new position.