Instructions for Graduates

Saturday, May 18, 2013, 10:00 a.m.

Kauffman Center for the Performing Arts

You are required to log on to the Commencement Website (http://www.umkc.edu/commencement) to verify the spelling of your name and RSVP if you intend to walk. Complimentary tickets may be required for the commencement ceremony. Check your UMKC email for updates and further information.

Purchasing Academic Regalia

Regalia may be purchased at the Graduation Fair located in the UMKC Bookstore. The academic dress for your specific degree must be purchased, which includes cap, gown (and hood for graduate students). A 10% discount is available during the fair. Please check with the UMKC Bookstore for more details on the Grad Fair. https://www.umkcbookstore.com/ .

Robing and Schedule

Robing room location is TBA. Please stay tuned for further details. Arrive no later than 9:15AM to robe and line up to process. Students will process at 10:00AM. The Ceremony will end at approximately 11:15AM. A short reception will follow.

Parking

Parking information is TBA. Please check your UMKC email for updates.

Special Arrangements

If you anticipate the need for special arrangements for your guests, such as wheelchairs, VIP parking or assistance for the hearing impaired, please contact your commencement coordinator.

Name: Erica Hoffman
Phone: (816) 235-2216 OR (816)235-2215
Email: hoffmanel@umkc.edu

Name: Susi Krulewich
Phone: (816)235-5257
Email: krulewichs@umkc.edu  

Special Events Coordinator
Name: Beth Follmer
Phone: (816) 235-5748
Email: follmerb@umkc.edu

Spring 2013 Commencement Ceremony
Swinney Recreation Center
Friday, May 17, 7 p.m.

Purchasing Regalia

• Undergraduates must purchase cap and gown at the University Bookstore.
• PhD candidates should order their regalia from the University Bookstore.

Robing and Schedule

• Honors Reception will be held 4:30-6:00pm on the Bloch Terrace. Recognition will start at 5:00pm. Students being honored will receive invitations. Recognition will be given to undergraduates, graduate, and EMBA students. Everyone is welcome to attend. Students attending are required to wear their graduation cap and gown to the ceremony.
• Arrive at the Henry W. Bloch School Student Lounge NO LATER THAN 6:15 p.m., please dress in your cap and gown. Pick up name card from tables and find your place in line. Leave all personal items with family members, as there will not be a secure place to store these items in the Bloch School.
• At this time you will receive instructions on how to walk in processional, where to sit in Swinney, and how to walk across the stage for the reading of names.
• Procession begins at 6:55 p.m. sharp from Bloch School into Swinney Recreation Center.
• Commencement ceremony begins at 7 pm.

RSVP Information

Please RSVP at the Commencement website: http://www.umkc.edu/commencement/.  No tickets are required and you are welcome to bring as many guests as you would like.

Parking

Parking, including handicapped, is available at the Atterbury Student Success Center and Performing Arts Center. Maps and directions available online: http://www.umkc.edu/maps/

Special Arrangements

If you anticipate your guests needing special arrangements such as wheelchair access or assistance for the hearing impaired, please note this on the RSVP website or contact the Commencement Coordinator.

SBS Commencement Coordinator: Lauren Petrillo

Phone:(816) 235-2580

Saturday, May 18, 2013

Location: James C. Olson Performing Arts Center,
White Recital Hall

TICKETS

Because seating in White Recital Hall is limited, please limit the number of guests to 6. No tickets are required, but students must RSVP through the Commencement website.

SPECIAL NEEDS

Please notify the Commencement coordinator as soon as possible if your guests have special needs, such as wheelchair or handicapped seating.

REGALIA

Undergraduates and MA/MS candidates: Purchase cap and gown at the University Bookstore. See Bookstore website for information regarding GRAD FAIR.

PhD candidates: SBS will pay the rental fees. Contact the SBS Commencement coordinator regarding regalia rental.

Directions

Map showing James C. Olsen Performing Arts Center/White Recital Hall:

http://conservatory.umkc.edu/directions.cfm

COMMENCEMENT SCHEDULE

1. All candidates must arrive at the Performing Arts Center NO LATER THAN 12:15 p.m., dressed in cap and gown. Guests will be directed to White Recital Hall, which will open at 12:00 noon. Candidates should go directly to room 326, which is located down the hallway to the right of White Recital Hall.
2. In room 326, you will pick up a name card and find your place in line behind the appropriate sign based upon degree group (BA/BS, MA/MS, and PhD). Leave all personal items with family members in WRH. Candidates should not carry any items during processional.
3. At this time you will receive instructions on how to walk, where to sit in White Recital Hall, and how to walk across the stage for the reading of names.

Procession begins at 12:55 p.m. sharp into White Recital Hall.

Commencement ceremony begins at 1:00 p.m.

DIPLOMAS AND TRANSCRIPTS

Beginning Monday, June 17, diplomas and transcripts with degrees posted will be available for pick-up in the Registration & Records office for students who do not have a transcript hold. A transcript hold will prevent a student from receiving an official transcript as well as their diploma. On Monday, July 1, any diplomas not picked up will be mailed to the students who do not have a transcript hold.

LATIN HONORS

Please see Latin Honors policy on the Office of Registration and Records website: http://www.umkc.edu/registrar/graduation/default.asp. Contact Lauren Petrillo if you have questions.

Congratulations SCE Graduates!

Parking

Parking will be free in every lot of the UMKC Campus. If you need special guest seating or parking, you should contact the coordinators.

Schedule for the Day of Commencement, Friday, May 17, 2013

7:30 AM – 9:00 AM

The Dean’s Commencement Breakfast Reception, 5th Floor of Flarsheim Hall, 5110 Rockhill Road, KCMO 64110 on the UMKC Campus. Please save the date and invite your family and friends to attend with you. Official invitations will be sent to all May Graduates via email in mid-April requesting an RSVP and the number of guests attending with you.

Your family will enjoy attending if they are able, so please ask them to save this time to spend with you.

9:00 AM

Guests will begin to be seated in Swinney Recreation Center at 5030 Holmes Street, on the UMKC Campus.

Graduates must go to Robing Ceremony Preparations in Pierson of the Student Success Center.

Bring only your cap, gown, and tassel.

Undergraduate degree recipients wear their tassels on the right side of the mortarboard.

Graduate Degree recipients wear their tassels on the left side of the mortarboard.

Tassels for Computer Science are gold and Engineering is orange. The Bookstore shelved them side by side for ease of locating.

You may wish to use bobby pins to hold your mortarboard in place and safety to pins to secure your regalia. Please bring them with you.

10:00 AM

Commencement Ceremony begins. Graduates will process from Pierson Gym.

General Information

• • All those planning to walk at the Commencement Ceremony must wear regalia. Graduates can order a cap, gown, hood, and tassel at the UMKC Bookstore.
• A graduation guide will be emailed to SCE graduates late March/early April
• Graduates MUST NOT carry anything in their hands during the ceremony. Give your personal belongings, such as purses, cameras and other possessions, to your guests for safekeeping. If you have no guests to take your things, try to plan accordingly, but there will be a repository to hold them during the ceremony. Your items can be retrieved from the CME Department immediately after the ceremony. There is no food, drink, or smoking allowed inside Swinney Recreation Center.
• You will not receive your actual diploma during the ceremony. Diplomas will be available for pick up after 45 days from the end of the semester at the Registrar’s Office, Room 115, 5115 Oak Street, Kansas City, MO 64110. After 60 days, diplomas will be mailed to the address provided on your application for graduation. If you have an address change, please update the information in Pathway.
• There will be no time for personal pictures prior to the Ceremony. Arrangements for taking personal photographs can be made after the Ceremony.

RSVP Information

No tickets are required and you are welcome to bring as many guests as you like. Please RSVP at both the Commencement website and directly to schartelg@umkc.edu. When responding to the RSVP site, please include the phonetic pronunciation of your full name to help announcers correctly announce your name during the ceremony.

Commencement is a time for excitement and celebration. In order to ensure a seamless and memorable ceremony, we ask your assistance in adhering to the information provided.

Purchasing Regalia

Students should plan to attend the Grad Fair held in the UMKC Bookstore on March 12 and 13 to purchase and/or order regalia. The academic dress for your specific degree must be purchased, which includes cap, gown, (and hood for graduate students). The bookstore offers a 10% discount on those two dates. If you plan to borrow someone else's regalia, it is important to have the correct colors and CRITICAL that you RSVP for the ceremony. Without a correct count, the correct number of seats cannot be candidates and announcing cards will not be prepared, causing many problems during the ceremony.

Undergraduates must purchase cap and gown at the University Bookstore.

Gown color: Black Tassel color: Light Blue.

Masters and Educational Specialist students purchase cap, gown and hood from the University Bookstore. Tassel color: Light Blue; Hood velvet: Light Blue

PhD candidates should order cap, gown, hood from the University Bookstore. PhD Hood velvet is Royal blue; EdD Hood velvet is Light Blue; satin is Blue and Gold; tassel color is Gold.

Appropriate regalia must be worn as follows:

• Caps are worn horizontally, with the tassel on the right side.
• Masters, Educational Specialist, Ed.D. and Ph.D. degree candidates should wear the appropriate hood. Ed.D. and Ph.D. students carry their hoods over their right arms until they cross the stage and are hooded officially. Please see the Hooding Ceremony Video located under ‘Faculty and Staff’ at the bottom of the Commencement home page.
• Women wear caps throughout the ceremony-Men remove caps for the National Anthem.
• Please wear caps during the rest of the ceremony and the recessional.

Previewing Commencement

Students are encouraged to watch the power point, '‘This is how SOE does commencement' prior to the ceremony.

Doctoral students should watch the Hooding Ceremony Video(located under Faculty and Staff) on the Commencement website prior to Commencement.

Robing and Schedule

Arrive at Pierson Auditorium no later than 9:15 a.m.. Robing, line-up, and instructions for the ceremony will take place prior to the ceremony. Please dress in your cap and gown. B.A., M.A. and Ed.S degree candidates should also wear their hoods. Doctoral graduates should carry their hood draped over their right arm.

Please leave all personal items with family members as there is no secure place for them to be stored during the ceremony.

At approximately 9:45 a.m. you will receive instructions on how to walk in processional, where to sit in Swinney Recreation Center and how to walk across the stage for the reading of names. Normally the noise level in the robing room is high. When you are asked to pay attention and listen to instructions, please do so.

Commencement ceremony begins at 10:00 a.m.

Parking

Parking, including handicapped is available at the University Center, Performing Arts Center, the Cherry Street Parking Structure and all other campus parking lots. Maps and directions available online: http://www.umkc.edu/maps/

Special Arrangements

If you anticipate your guests needing special arrangements such as wheelchair access or assistance for the hearing impaired, please note this on the RSVP website and contact Gail Metcalf Schartel at schartelg@umkc.edu or (816) 235-2887. UMKC police will be on hand to direct vehicles with access needs on the day of commencement.

Dates at a Glance

February 18 -Application for Graduation Deadline

Complete Application for Graduation. Form may be returned to Tina Melville.

March 12 and March 13 - Grad Fair

Grad Fair is being held at the Bookstore in the Student Union from 10:00am to 7:00pm on March 12th and 8:00am-5:00pm on March 13th. 10% discount offered these 2 days, in person, by phone, or via the web. All those planning to walk at the Commencement Ceremony must order a cap, gown, hood, and tassel. Please purchase regalia as soon as possible.

Friday, May 17th-4:00 p.m. Baccalaureate Service – Central United Methodist Church (across from Law School) Immediately following Baccalaureate, before Award Ceremony - Reception – Law School Student Lounge All graduates, family and friends, are welcome, but please RSVP to Tina Melville so we can have adequate food and beverages to accommodate all in attendance. 6:00 p.m. - Recognition Ceremony - Student Union Theater. Student to receive awards will be invited along with their (2-3) guests in March/April.

Saturday ,May18th

4:00 p.m. Commencement and Hooding (Swinney Recreation Center).

• • 3:00pm-Doors to Swinney Recreation Center open.
• Graduates are asked to arrive no later than 3:15pm with your regalia. Robing, line-up, and instructions for the ceremony.
• Please visit this website to RSVP http://www.umkc.edu/commencement/
• All graduates, their families, and friends are welcome to attend.

Commencement Reception, sponsored by the Law Foundation -immediately following the Commencement Ceremony

Parking

Graduates and guests can park at various locations on campus. The parking lots in closest proximity to Swinney Recreation Center are the University Center and the new Cherry Street parking structure. Refer to the UMKC Commencement website for maps and other information.

Please check back to this website periodically for additional details.

Contact Tina Melville at 816-235-1688 or via e-mail melvillet@umkc.edu if you have any questions.

Purchasing Regalia

MD, MSA, MS Bioinformatics and Graduate Certificate candidates may purchase regalia from the UMKC Bookstore. Candidates can order and purchase regalia and other Commencement-related items, such as ceremony invitations at GRAD FAIR (March 12, 2013 – 10:00AM-7:00PM and March 13, 2013 – 8:00AM-5:00PM at the UMKC Bookstore).

Special Accommodations

Hooding Instructions (MD, MSA and MS Bioinformatics students only)

Commencement Week Schedule of Events

MD, MSA, MS Bioinformatics and Graduate Certificate Candidates should arrive at Pierson Auditorium in the Atterbury Student Success Center located at 5000 Holmes Street, Kansas City, MO 64110 by NO LATER THAN 2:00PM. Please dress in your cap and gown. Leave all personal items with family members. We will NOT have staff present to secure your personal belongings during the ceremony. You will receive instructions on how to walk in the processional, where to sit, and how to walk across the stage to receive your diploma cover.

THE COMMENCEMENT CEREMONY BEGINS AT 3:00PM SHARP.

Parking, including wheelchair access parking, is available at the Atterbury Student Success Center (Formerly the University Center), the UMKC Performing Arts Center and all other campus lots. Maps and directions: http://www.umkc.edu/maps/

RSVP and Ticket Information

When responding to the RSVP site, please include the phonetic pronunciation of your full name to help announcers to correctly announce your name during the ceremony. MD Candidates: If your name was mispronounced on Match Day, please contact Dr. Brenda Rogers at (816) 235-1782 and leave a voicemail with a clear, slow pronunciation of your name as you would like it to be read during the ceremony.

No tickets are required for the ceremony and candidates are welcome to bring as many guests as they prefer to the ceremony.

RSVP Information

To help us ensure that there are plenty of seats for both students and their guests you must RSVP to the Commencement website Commencement website AND to Major Hatch, Administrative Assistant, School of Nursing by April 12th by November 2nd. When responding to the RSVP site, please include the phonetic pronunciation of your full name to help announcers correctly announce your name during the ceremony. No tickets are required.

Purchasing Regalia/Ordering Announcements

Students should plan to attend the Grad Fair held in the UMKC Volker Bookstore on March 12th and 13th to purchase and/or order regalia, announcements, etc. The bookstore offers a 10% discount on those two dates. If you order on-line during those two days you will receive the 10% discount too. The academic dress for the Nursing degree must be purchased. The tassel color for BSN, MSN and DNP degrees is Apricot, and the tassel color for Ph.D. in Nursing is Gold. The hood for the MSN and DNP is Apricot, and for Ph.D. the hood is Royal Blue.

• • Caps are worn horizontally, with the tassel on the right side.
• • Women wear caps throughout the ceremony-Men remove caps for the National Anthem.
• • Please wear caps during the rest of the ceremony and the recessional.
• • DNP and Ph.D. students carry their hoods over their right arms until they cross the stage and are officially hooded.

Previewing Commencement

Students are encouraged to watch the power point,' This is how we do commencement' prior to the ceremony. Doctoral students should watch the Hooding Ceremony Video on the Commencement website prior to Commencement.

Robing and Schedule

Arrive at Pierson Auditorium no later than 4:15 PM. Robing, line-up, and instructions for the ceremony will take place prior to the ceremony. Please dress in your cap and gown. There will be someone there to assist the MSN students with their hoods. Doctoral graduates should carry their hood draped over their right arm.

Please leave all personal items with family members or other guests as there is no secure place for them to be stored during the ceremony.

At approximately 12:45 PM you will receive instructions on how to walk in processional, where to sit in Swinney Recreation Center and how to walk across the stage for the reading of names. Normally the noise level in the robing room is high. When you are asked to pay attention and listen to instructions, please do so.

Commencement ceremony begins promptly at 5:00 PM

Parking

Parking, including handicapped is available at the Atterbury Student Success, Performing Arts Center, and all other campus parking lots. Maps and directions available online: http://www.umkc.edu/maps/

Special Arrangements

If you anticipate your guests needing special arrangements such as wheelchair access or assistance for the hearing impaired, please note this on the RSVP website and contact Brenda Riggs at riggsb@umkc.edu.UMKC police will be on hand to direct vehicles with access needs on the day of commencement.

PHARMACY COMMENCEMENT CEREMONY

The School of Pharmacy graduation/commencement ceremony will be held on Saturday, May 18th, beginning at 1:00pm in Swinney Recreation Center, 5030 Holmes Street, Kansas City, MO. This ceremony will include recognition of all UMKC Pharmacy graduates. (BS, Pharm D., and Ph.D.) No limit has been set on the number of guests you can invite to the ceremony, and there is no cost to attend nor will tickets be necessary. The pharmacy commencement ceremony will consist of Provost's address, keynote speaker, conferral of degrees and individual recognition of each pharmacy graduate crossing the stage as well as a pharmacy alumnus welcome to the alumni address. The ceremony should last approximately 75 minutes. Guests can begin seating in Swinney [entrance is through the doors on the north side of the building closest to the University Center] at noon.

Purchasing Regalia

If you plan to participate in the School of Pharmacy Graduation Ceremony, you will need to have the appropriate regalia. The academic dress for the Pharm.D., BS Pharmaceutical Sciences, and Ph.D. degree candidates must be purchased through the UMKC Bookstore. Tassel color for BSPS and Pharm.D. degrees is olive green and tassel color for Ph.D. is gold. The hood color for the Pharm.D. degree is olive green and the hood color for the Ph.D. degree is royal blue. .

Pharm.D. students should have already turned in regalia [cap, gown, hood & tassel] order forms to the Pharmacy Student Affairs so their orders will be processed all at one time. Ph.D. and BSPS graduates must purchase their regalia individually through the UMKC Volker Bookstore located in the Student Union. Students may order/purchase regalia during the UMKC Grad Fair on March 12 & 13.

Robing and Instructions

Graduates only should report to Pierson Auditorium [located on the second level of the Atterbury Student Success Center] no later than 12 noon with their regalia, for line up and commencement ceremony procession and recognition instructions. Graduates will process from Pierson Auditorium into Swinney Recreation Center beginning at 12:55 p.m. During instructions and line up, graduates will be issued an announcing card. This card will have the graduate's diploma name printed on it. Graduates will take this card and hand it to the pharmacy faculty announcer during the ceremony as they process across stage. Graduates will be allowed to make phonetic corrections on the card during the lineup and the faculty announcer will practice reading names aloud with each graduate before the ceremony begins. PhD. and Pharm.D. graduates will be hooded during the commencement ceremony; therefore, you will carry your hood during the processional. You will have time to practice hooding during the line up with instructions prior to the ceremony.

PLEASE leave purses, phones, cameras, balloons, flowers, etc. with your family/guests. These items will not be secure in Pierson Auditorium during the commencement ceremony and cannot be left.

RECEPTION

ACCESSIBILITY & PARKING

Graduates and guests can park at various locations on campus. The parking lots in closest proximity to Swinney Recreation Center are the Atterbury Student Success Center, the large lot on the east side of the Biology/Chemistry building, and the parking structure on the west side of the UMKC Soccer Stadium. The UMKC Commencement website will provide more details with maps and other information as they become available.

There will be disability parking spaces available in the Performing Arts Center [PAC] Parking Lot. Students who anticipate needing any special arrangements for family and friends who are in wheelchairs, using walkers, or need special assistance for hearing impaired should contact Shelly Janasz at 816-235-2400, no later than May 6th, so arrangements can be made and special instructions can be provided.