All classes, meetings or assembly of any sort held in University buildings or on University grounds are subject to all United States and Missouri laws and University ordinances, rules and regulations. In addition, it is expected that proper care will be taken of the facility and that the simple rules of courtesy, decency and good manners will be observed at all times. Any failure to abide by these requirements may cause the permission for the use of the facility to be withdrawn at any time, or for the future permission for the use of any University facilities to be denied.
The possession of and discharge of firearms and explosives on University property is prohibited except in regularly approved programs or by University employees in the line of duty.
No University building or part thereof can be occupied as living rooms or bedrooms except those duly set aside for such purposes. The services and facilities of the University are in constant use and in constant demand by student organizations, faculty and administration. Since the Student Involvement Office coordinates the use of the University services and facilities by the various student groups and organizations, it must keep both the students and the administrative and service offices informed as to mutual business procedures. Accurate information can promote better understanding between student organizations and University offices that are used. Recognized student organizations promoting political awareness and education on the campus may schedule facilities according to regular procedure. Activity approvals must be obtained before facility scheduling is confirmed.
“The use of University facilities should not imply an endorsement of an individual, group or organization and the name of the University shall not be identified in any way with the aims, policies, programs, products, or opinions of an individual, group or organization which may meet in University buildings or on University grounds in accordance with these regulations.” (Article 110.010, Section B4d., Board of Curators Collected Rules and Regulations.
AUDIO VISUAL
If a student organization plans to use equipment or operators from any audio-visual department of an academic unit, the organization should contact the appropriate audio-visual department to make detailed arrangements. There is some audio-visual equipment available through the University Center Reservations Office for use in the University Center. The Student Involvement Office should be contacted if the organization’s activity fee account is to be charged a rental fee for equipment or for an equipment operator. For organizations without student activity funds, payment arrangements are made directly with the specific audio-visual department.
CLASSROOM & LECTURE ROOM
Scheduling & Room Assignments 116 Administrative Center
Tel: 235-1119
To reserve classrooms or lecture rooms in specific campus buildings, student organizations need to inquire about availability by calling 235-1119. To complete the reservation process, the organization is required to first contact scheduling then complete a Facilities Request Form. The form is available on the Student Involvement Office website. Please make arrangements in advance - at least two weeks notice is required.
Students are able to reserve Ideal Learning Environment (ILE) classrooms for their programming needs. Students can reserve these rooms by calling 235-1119. Simply request an ILE classroom. For a list of ILE classrooms, visit the website at www.umkc.edu/ile/index.html. Once an ILE classroom is reserved, student organizations can contact Information Services for assistance with the technology located in the classrooms.
CAMPUS GROUNDS
Campus grounds such as the Quadrangle, Royall Hall hallway and other outside areas may be used by student organizations. A UMKC Area/Equipment Request form must be completed before use. This form can be found on the Student Involvement Office website and must be completed at least 2 weeks in advance to make arrangements to reserve any desired sites. Apart from reserving the site, there could be other details that need to be finalized such as electricity outlets, hanging of banners on trees, chalking the sidewalks, security and others. It is to the benefit of the student organization to make reservations as early as possible.
PERFORMING ARTS CENTER
4949 Cherry Tel: 235-2967
Reservations for this facility are made through the Building Manager. Please call for details.
RESIDENCE HALLS
5051 Oak Street Tel: 235-8840
Space can be reserved in the residence hall lounges, classrooms and outdoor space. Please contact Residential Life directly regarding reservation space.
SOUND SYSTEM
Student Involvement Office, Third Floor Student Union Tel: 235-1407
Student organizations may check out a small sound system by completing a checkout form and can only be used on University Center Property unless permissions are granted by the Office of Student Involvement.
SWINNEY RECREATION CENTER
5030 Holmes Tel: 235-2712
To reserve athletic facilities (courts, track, etc.) in the Swinney Recreation Center, please call the Building Manager for details and to complete proper reservation forms.
STUDENT UNION
5100 Cherry Tel: 235-1416
To reserve facilities within the Student Union including the meeting rooms and theatre.
UNIVERSITY CENTER ROOMS, PLAYHOUSE & WALKWAY
Room 144 Tel: 235-1416
All space reservations must be approved by the Student Involvement Office and the University Center Administration before the reservation is complete. Reservations for these areas must be submitted at least two weeks in advance.
Reservations for the University Center are done in “Tri-mesters”. Fall booking the Monday after Spring Break, Spring booking is available the Tuesday after Labor Day, and Summer is available on the Monday in January after returning from Spring Break.
Single Event Programs
Meeting rooms can be reserved up to one semester in advance for special event programs or meetings. Reservations should be made as far in advance of the event as possible with a minimum of three weeks in advance of a special event program. UMKC Student Organizations may reserve Pierson Auditorium once during the semester for a social event.
Regular Weekly Meetings
Regular weekly meetings can be scheduled at one time at the beginning of a semester. No student organization may reserve meeting rooms more than once a week. Exceptions may be made for special programs or events.
Special Provisions
Provisional recognized groups and ad hoc organizations may not reserve Pierson Auditorium. The UMKC Student Organization Social Event Policies for Use of Pierson Auditorium is available from the Student Involvement Office. A “Permit to Sell” form is required for any event where merchandise will be sold (including Bake Sale) or solicitations made. .
Fees
The fee for Pierson Auditorium is $25.00 when admission is charged. There are no fees for other rooms or audio-visual equipment use in meetings unless the event is approved for a time when the University center would otherwise be closed.
Food
Any functions requiring food in the University Center and Student Union must be catered with the UMKC contractor, Sodexho. If catering services are required, the student organization should contact Sodexho (235-1076). The organization should also contact the Student Involvement office to ensure the proper payment arrangement is made for the catered food. The responsibility for making arrangements lies with the student organization. No other food may be brought in for a meeting or special event.