There are only 3 locations that student groups may hold dances on campus: Pierson Auditorium in the University Center and University Playhouse by the University Center as well as the Multipurpose rooms in the Student Union.
Decide which date your student group would like to hold a dance in the University Playhouse. You may want to have other backup dates in case your first choice is unavailable.
Please note that the city of Kansas City has noise ordinances in place. All dances should conclude no later than 11:00pm.
Call/email University Center (UC) Room Reservations to see if your space is available on the date that your group has selected. You may tentatively hold that date for the dance until your group gets all the required approval. Please make arrangements to sign the contract with UC Room Reservations to confirm that the University Playhouse has been reserved for your event. You may also submit a layout of the area to get the space arranged according to how you would like it set up.
Once you have confirmed your location with UC reservations, please go to the Student Involvement Office website and complete the Area/Equipment Request form and submit to Student Involvement. This form should be completed at least two weeks in advance.
If the dance is scheduled in the University Playhouse, there is an additional form to complete. You would need to fill in the Area/Equipment Request form. This form will ensure that all other departments are aware of your dance and do not schedule conflicting work on the same day and time as your dance. This form is due at least two weeks in advance of your event.
Read the Dance/Social Event Policy listed on the Student Involvement Office website. When completed, fill in the Dance/Social Event Form at least two weeks before your dance.
You will need to assign a few currently enrolled UMKC student members of your group as dance marshals. The dance marshal’s job is to ensure the dance goes smoothly and help with crowd control.
If you need funds for your dance to pay for the deejay, decorations and refreshments, you may approach both the academic student council your group falls under and SGA.
School Council (skip to SGA if your group does not fall under an academic school council)
Your group’s primary source of funding will be the academic school council and secondary source will be SGA. Find out who the president/comptroller is for the council. Find out if the student council has forms for you to fill in to request for funds. Some councils do not have an official form. You may want to prepare your own budget and submit it.
Find out if you need to attend a meeting to defend the budget/request funds. Some councils may require you to attend a meeting.
Locate the SGA event funding request form. It may be available online at SGA’s website or outside the Student Involvement Office. This form must be submitted at least three weeks in advance.
Bring the SGA event request form with you to the school council meeting. You may need to apply for additional funds if the council did not give you all that are required. A signature of an executive council member is required on the SGA form.
Student Government Association
If your group does not fall under an academic or other governing council, your primary source of funding would be SGA.
Fill out the SGA event request form completely. Failure to provide all information may risk your group not getting the funds you need. This form is due at least three weeks prior to your event.
Find out when SGA Appropriations meeting is and attend the meeting to defend the dance budget you have submitted for your group.
Coordinator for Student Organization Accounts
Once your event funding request has been approved by either/both school council and SGA, you may contact the Coordinator for Student Organization Accounts in Student Involvement Office to discuss your group’s purchasing options and contract for the deejay. The Coordinator for Student Organization Accounts will need the deejay’s invoice or can provide you with the materials to create an honorarium/contract to pay the deejay.
If you would like the deejay to be paid on the day their service is rendered, please inform the Coordinator for Student Organization Accounts of such to ensure the check will be ready in time – at least three weeks in advance.
If you wish to use the procard for any supplies/food/etc…you must reserve the procard at least one week in advance. All purchases must be tax exempt. Once you make the reservation, please ask your on campus advisor to send an email to the Coordinator for Student Organization Accounts to approve the purchase. An example of such an email is:
I approve the Alpha organization to purchase supplies for their upcoming event. They may spend up to $200 on this event and have the procard reserved on October 22nd.
**Important note, your student organization on your officer listing form has identified two Procard reps. These are the only two individuals that may check out the Procard.
Please contact the Coordinator for Student Organization Accounts in Student Involvement and they can provide you with your account number. When ordering through Sodexho they will ask you for your account number or “MoCode” so they know what account to bill.
Your group may only advertise for the dance on campus. No off campus advertising of the dance will be permitted. On any publicity it must state “for more information please contact ________) with the email and/or phone number of a contact for the event.
Student ID Policy
Dance attendees must be UMKC students with valid student ID shown at the door. Each student may only bring one guest to the dance. A student organization may decide that the dance is only open to UMKC students and not allow guests if they wish.
Two event assistants are required to be assigned to assist with checking student IDs at the door. They will be required to be there during the duration of the dance.
Once you have reserved your space with the appropriate office, you must then complete the appropriate reservation forms with the Student Involvement Office. These can all be found by visiting the Student Involvement website. Room reservations are due to Student Involvement at least two weeks in advance. If you have questions regarding which form to complete, please contact Student Involvement at 235-1407.
Per University of Missouri state policies and regulations, student fees will not be allocated to any student organization requesting funds for alcoholic beverages.
No advertising which implies or acknowledges alcohol-related events will be permitted on campus.
Official identification such as driver’s license or passport is required to verify that a person has attained the legal age for possession or consumption of alcohol in the state of Missouri.