All individuals and student organizations receiving funds from the Student Activity Fee directly or indirectly (through Student Councils, Student Government Appropriation and/or Student Activity Fee Committee) should work with the Student Involvement Office to use the specific funds allocated. Please do not spend your own money anticipating that the funds will be reimbursed. Work with the Student Involvement Office to make arrangements for payments.
STUDENT ACTIVITY FEE
When a student registers for classes at UMKC, the student is required to pay the Student Activity Fee capped at 12 hours. This fee funds student clubs and organizations as well as a variety of student activities and services. The Student Activity Fee Committee makes recommendations regarding the allocation of these funds.
At the beginning of the UMKC fiscal year, the Student Activity Fee is allocated to Student Councils and to Student Organizations for programs.
Organizations that fall under a school council must request funds from its school council as its primary source. The secondary source would then be the Student Government Association Student Activity Fee Committee (SAFC).
Organization under School Council
Example: (Accounting Club, Beta Alpha Psi)
Primary Source of Funding: School Council
(Bloch School Council)
Secondary Source of Funding: SGA Appropriation and Travel
If you have questions regarding where to start your application for funding, contact:
SGA Student Activity Fee Committee (SAFC)
Third Floor, Student Union (816) 235-1426
All student organizations receiving funds directly or indirectly [through the Student Activity Fee Advisory Committee (SAFAC), student councils and/or SGA] should work with the Student Involvement Office to use the funds allocated. Visit the Student Involvement Office at least 4 weeks in advance of the date of the activity to begin the paperwork process for your program or event.
CONTACT INFORMATION FOR FUNDING SOURCES
Contact the Student Government Association at (816) 235-1426. They will assist you in locating contact information for specific student councils.
UNIVERSITY OF MISSOURI STATE POLICIES & REGULATIONS REGARDING STUDENT FEES
Any item to be purchased costing $10,000 and over must be bid out, requiring the proper paperwork and submitted six weeks in advance. If possible, the request should also include the name and address of at least two possible vendors. See the Student Involvement Office for additional information. Student fees will not be allocated to any student organization requesting funds for alcoholic beverages. Student fees may not be used to fund personal phone calls made from University owned phones.
Please Note: All student organizations must be in good standing with the Student Involvement Office prior to requesting funds from the SAFAC, SGA or School Councils. No organizational funds may be used if an organization is not in good standing.
Student organizations or individuals may not request student fees as a reimbursement for any program or event that has taken place prior to funding approval.
Full-time employees of the University, who are currently enrolled as students, cannot serve in a student leadership position which can in any way cause a direct conflict of interest to their University affiliated position.
Receipts for reimbursement must be turned into the Student Involvement Office for processing within 10 BUSINESS DAYS of the payment or purchase.
Student fees will not be allocated for a direct contribution to a specific philanthropic organization/event, personal reason, political, or religious agenda. For example, an organization cannot request that $200 be directly donated to the Salvation Army.
Student fees will not be allocated to directly support an individual’s academic needs (i.e. tuition/fees, textbooks, etc.). The Interdisciplinary Doctoral Student Council can award travel fees to individuals doing research on their dissertation topics.
Student fees may be allocated to a student organization requesting funds for the purchase of individual personalized equipment (i.e. jerseys for individuals, workout pads) only when it is deemed absolutely essential to the success of the organization. For example, a sports team participating in travel competitions would be permitted to purchase jerseys while a non-competitive karate club wanting to purchase individual workout pads for their members to wear would not be funded.
Student fees can be allocated for the specific purpose of generating a profit for raising individual group funds or for philanthropic activities. The original allocation must be returned to the original funding source or Student Activity Fees account and the extra money generated can be kept by the group.
The Alpha Organization requests $500 from the SGA Allocations Committee/School Council for a dance to raise funds for the “Save the Whales Foundation.” The money is used to advertise the dance and to pay for the Disc Jockey. At the end of the dance, the Alpha Organization collects $750 at the door. The original $500 is returned to the SGA Allocations Committee and the remaining $250 is sent to the foundation. If only $400 was collected at the door, then only the $400 would be returned to the SGA Allocations Committee and the remaining $100 would be subsidized by SGA.
The Alpha Organization wants to sell food at a theater event to generate additional funds for their organization. They receive $200 from the SGA Allocations Committee/School Council to purchase the food and to advertise the event. Everything goes great and the Alpha Organization collects $500 in revenues. The SGA/Student Council would be reimbursed the original $200 and the remaining $300 would be put in the Alpha Organization account.
The Alpha Organization receives a $500 allocation from the SGA Allocations Committee/School Council to sponsor a foreign film. Due to a lucky break, the film only costs $300. Even if the event was free and open to all students, the remaining $200 must be returned to the SGA/School Council.
Student fees may be allocated to any student organization for events (i.e. convention, conference, seminar, etc.) held away from the University if the attendance at the events shows a direct impact upon the UMKC students.
Student fees may not be used to pay a salary to a student who is currently employed in a full-time position by the University of Missouri.
Student fees may not be used to purchase attire for general members of student organizations unless it is vital to the success of the student organization.
Student fees may only be used as reimbursement to pay a currently enrolled student. The SAFC, the Student Involvement Office and the SGA hold the right to deny any funding that is not deemed to be in the best interest of the UMKC student body.
Officers of any organization found to be knowingly violating any of the above policies will be subject to appropriate disciplinary action as outlined in the Student Conduct Code.
FUNDING GUIDELINES FOR STUDENT GOVERNMENT ASSOCIATION FUNDED ACTIVITIES
Organizations wishing to host an event and are requesting funds must complete an EVENT REQUEST BUDGET FORM. These forms are available on the Student Government Association website as well as outside the Student Involvement Office. The Appropriations Committee will look at each completed form on an event by event basis in the order which they are received. Only one event is permitted per form. Organizations can submit Event Budget Forms any time during the academic year. There is no limit on the number of events that an organization can submit a proposal for each year, however there is a cap on how much can be allocated to a student organization (see SAFC bylaws). The request must be turned in at least three weeks in advance of the event.
Important SGA Operating Guidelines
1. All events funded by the SGA Appropriations Committee MUST be open to all UMKC students and advertised as such. There are absolutely no exceptions to this rule, and none will be given!
2. Any organization that falls under an academic/governing council must first approach their council for funding. Organizations falling under a council must have a Student Council Executive Officer sign off on the Event Request Budget Form prior to submitting it to the SGA Appropriations Committee. Applications will not be considered complete unless the signature appears on the form.
3. Details are extremely important. The more detailed the budget, the better chance of receiving the requested funds.
4. It is the expectation of the SGA Appropriations Committee that all events will be held on campus when possible. Few exceptions will be made to this rule.
5. Please keep in mind that advertising is an important part of the budgetary process. For every event, you need to ask yourself “How will advertising be done to ensure that the UMKC student body is aware of the event?” All advertising must indicate that the event is free and open to all UMKC students. Advertising must be posted on major bulletin boards at a minimum of two weeks prior to the event.