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Residential Life

Cancellations

If a student has submitted a contract to live on campus, they must submit a contract cancellation request to cancel the contract and avoid the semester room fees. Please see the table below for more information on the fee schedule.

Cancel Before Moving In

Before move-in, students that want to cancel their contracts should go to Pathway and cancel their contract through their ResLife forms.

Summer Cancellations   

Before move-in, students may cancel their contract by emailing Residential Life at housing@umkc.edu from their UMKC email address.

Cancel After Moving In

All contract cancellations after a student has moved in must be processed through the Residential Life Business Office and will be assessed a cancellation fee. After facilities open, contract cancellation requests will not be approved for students who remain enrolled but wish to move to fraternity or sorority housing or other off-campus locations.  

Cancellation requests may be approved for the following reasons:

  • UMKC-sponsored internship, student teaching, research project, or other UMKC program which requires living away from Kansas City;
  • Completion of graduation requirements during the term of the contract;
  • Marriage – proof of marriage will be required;
  • Compulsory military duty
  • Loss of student status/Withdrawal from UMKC  

Outside of the approved reasons for a contract cancellation, students must submit an appeal to the Director of Residential Life (or designee) for a contract cancellation. Students must demonstrate a problem beyond the control of the student which is substantiated by documentation, and which occurred after the time of contract submission.

The Student will receive written approval or denial of the request and the account will be adjusted accordingly. If the cancellation request is approved, the student will be charged an applicable cancellation fee. The dining plan will be billed as prorated or usage amount. After move-in and approved contract cancellation, the student must officially vacate by obtaining check-out materials from the Office of Residential Life and contacting residential staff to complete official check-out procedures. Any amount paid in excess of the total due will be refunded or credited. Students who have not met their financial obligations will be billed. Students must move from the facility within 24 hours of contract cancellation or withdrawal from UMKC. All components of this contract are cancelled when the contract cancellation is effective, including dining access, meal plans and flex points. If the appeal is denied the student is responsible for one hundred percent (100%) of the room and board fees for the academic year.  

Once the  contract is received by UMKC, the following cancellation fee schedule will apply to any cancelled contracts based on the date the written request is received by the Residential Life Office. Recipients of financial aid will have the appropriate charge placed against their account. Dates in parentheses apply to contracts submitted for the spring semester only. Student may make a written request to the Residential Life Department Business Office to waive the cancellation fee in the case of financial need. Verbal communication of cancellation will not be honored.


Written request received by June 1 (December 1) $200 cancellation fee
Written request received June 2nd-June 30 (December 2 - December 31) $250 cancellation fee
Written request received July 1st –July 31(January 1-5) $500 cancellation fee
**Cancellations after July 31 (January 5) $500 cancellation fee and refund schedule is as follows:
Fall semester
Up to Sept 1 – daily rate proration
Sep 2 to Sep 15 – 60% credit
Sept 16 to Sep 30 – 40% credit
Oct 1 to Oct 15 – 20% credit
After Oct 15 – no credits are processed Spring semester
Up to Feb 1 – daily rate proration
Feb 2 to Feb 15 – 60% credit
Feb 16 to Feb 28 – 40% credit
Mar 1 to Mar 15 – 20% credit
After Mar 15 – no credits are processed  

Form

Download the cancellation form
(This form is only used to cancel after you've moved in)

Questions?

Questions concerning cancellation procedures and charges should be directed to:

UMKC Office of Residential Life
Oak Street Residence Hall
Room 2004
5051 Oak Street
Kansas City, MO 64112

(816) 235-8840