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Payroll | Time Keeper Q & A


Time Keeper - Q & A



Q: How do I check that the pay is correct since Web Time is gone?

A: In PeopleSoft HR Production, click -- Manager Self Service>Time Management>Approve Time and Exceptions>View Gross Pay

Q: Can a Time Keeper also be a Time Approver?

A: Yes, a Time Keeper can also be a Time Approver as long as they are not approving time that they have entered or adjusted.

Q: How do I get my Group IDs?

A: Use the search page located at Manager Self Service > Time Management > TL Time Keeper Tasks > TL Group ID Lookup or contact the Time Keeper for your department to get your Group IDs.

Q: What is the Customize Page link and can I use it?

A: The Customize Page link is used to save certain settings within myHR and PeopleSoft. Do not use the Customize Page options as it will cause errors within Time and Labor.

Q: Why can't I report my own time in Manager Self Service

A: PeopleSoft Security prevents employees from changing their own data from the administrative level. You must use self service to report your own time worked or paid time off .

Q: Can someone in Courtesy Appointment Status approve time?

A: Yes, but that person must be in a valid position number and all employees must have the correct reporting information. Position numbers are only given to courtesy appointment to address this situation. Position numbers are not required for courtesy appointments. Contact Human Resources for clarification.

Q: How do I change someone's supervisor?

A: At UMKC, you work with your department HRF. HRF submits changes through the Reports To tool provided on the HR On-Demand Link. Kansas City does not use the field supervisor ID. All reports to information is managed though Position Management.

Q: Hours aren't distributing to the MoCodes as expected, how does it work?

A: Hourly employees hours will distribute based upon the funding percentages in the JED of the PAF. You may distribute the hours specifically by changing Task Profile ID's. Remember if you do not do this for every segment entered, any time where a Task Profile ID is not indicated will distribute according to the JED. HR Recommends changes tie to the beginning of a pay period where possible. Pay period for hourly employees is always a SUNDAY. Consult payroll calendar if you are not certain.

Q: How will overtime be charged?

A: Overtime is calculated automatically by the system based upon a 40 hour work week, Sunday through Saturday. If an employee has more than one job, the HRF's of all jobs will need to stay in touch to process Payroll Correcting entries if it is felt that OT was charged incorrectly. Remember, full time hourly employees may reach 40 hours on a Thursday. Any hours worked greater than 40 are subject to OT rules regardless of where it is worked. If a second job causes OT for another Department, then Payroll Correcting Entries may be required. Do not manipulate punched hours in order to allocate Over Time.

Q. Why can't I see my employee's time to approve it?

A: First, check to see that your employee has both saved and submitted the time for you to approve. Both steps are necessary. Second, contact your HRF to verify the reporting structure is accurate. Your HRF may need to work with HR to trouble shoot.

Q: I know my employee just made changes or submitted time, I can't approve, why?

A: The Time Admin Process runs to make that "new" time available for approval. This is on a schedule. For BIW employees the process runs every 30 minutes. For MON employees the process runs 4 times each day at 7:30 AM, 11:00 AM, 2:00 PM and 5:00 PM.

Q: How do I issue retroactive pay for hours not paid?

A: Only time that goes through Time & Labor can be paid. You will need to enter punches for all hours missed on the Time & Labor time sheet. These hours will need to be submitted and approved as normal, and will be picked up on the next processing cycle.

Payroll Contacts

Carol Fitzpatrick

Human Resources Manager

fitzpatrickc@umkc.edu
816-235-5677

Sheila Cheffen

Human Resources Assistant

cheffens@umkc.edu
816-235-1410


Related Links

Time & Labor Calendars 2009-2010

Training & Resources