SharePoint

Instructional Technologies offers and supports SharePoint. SharePoint is a Microsoft product, and is designed for team collaboration. If you have UMKC team projects, research, committees etc. and want to share data in a secure environment then SharePoint is the way to go. It cuts down the email clutter of letting your team members know about changes in the project. It automatically tracks changes by all users and sends email generated by SharePoint to let team members know about changes. If you have several documents and are overwhelmed by versions then let SharePoint handle this for you. It automatically tracks all versions, and keeps a list of modified documents for all versions.  Each team will get their own unique site. SharePoint sites are password protected so only team members can access the site.  The site is internet based so there is no need for downloading any software. Some of the many features SharePoint offers are discussed below:

• Shared Documents: a web based repository for keeping your documents securely.
• Check in and out feature: documents can be checked out for editing. While the document is checked out, it is only available as read only to the rest of the team. Once the document is checked in, it can be check out by the next person in the team. This cuts down on the number of emails going back and forth for any document editing.
• Organize/upload: Create folders to organize files. Upload can be an individual file or multiple files at once.
• Versions: Users can set up the version feature where multiple versions of the document can be tracked. Each version also creates a comment area [if users want to comment, otherwise leave it blank].
• Alerts: set up alerts to customize your needs. Any change on the document library triggers an alert and a system generated email goes to your Inbox. This eliminates the need to check the web site frequently. Users set up the alerts not the system.
• RSS Feed: Users can see any changes by clicking on the feed.
• Calendar: it is like MS-Outlook. You can create, edit and schedule meetings.
• Tasks: Users can assign tasks to the team or an individual person. It has built in priority levels from low to high.
• Recycle bin: any accidental document deletion can be retrieved from the recycle bin.
• Contacts: easily find your team member information.
• Team Discussion: create an online-threaded discussion with your team.
• Search: search all of your site content easily and efficiently.

SharePoint for tracking multiple projects:

The SharePoint site made it very easy for multiple projects to track, sort, assign deadlines and create documentation. Upon site entry page, users are able to see their projects, document library, project tasks, and most important feature project issues. This dash board view gives the team a unique prospective on what they are working presently and also be able to see the past history, without clicking through several links. The project tracking time line is shown clearly in a bar chart. This dash board functionality also provides several useful features, with fewer clicks. You can sort the dash board for most critical projects, their health or completion date, by issue tracking, by user assigned to the projects etc. Each of the heading has an ascending/descending sort order or selection of particular item, such as user names.

Check out this video clip on how you can setup projects, track issues, sort, and organize files under document library.

If you are interested in having a SharePoint site for your UMKC team projects, then please contact Ali Haider at 235-1421 or email ITS@umkc.edu

 

	SharePoint

• Collaborate MU - The University of Missouri's SharePoint System

• Synchronize SharePoint calendar with your outlook [Video-50 sec]

Was this page helpful to you? → or
Do you like the new website? → or