Class Rosters and Grade Rosters

Beginning with Summer 2007, Class Rosters and Grade Rosters will be available electronically only via Pathway. Instructors must pass the FERPA exam on Blackboard prior to being granted access to Pathway. If you have designated a person as the grader for a course, the instructor must have an appointment in the Human Resources system. With Pathway and security auditing features the system requires a Single Sign On (SSO) account be setup through Human Resources and the instructor will be assigned faculty status and the unique Employee ID number (EMPLID).  If the instructor is a volunteer and will not be getting compensation from the University, and if they will be asked to assign grades or access other areas of the Pathway Student Information System or the Blackboard e-learning system, they will still need to get a faculty appointment and EMPLID. The Steps for Getting Access to Pathway as an Instructor:  The HR facilitator in your academic unit must submit a paper application for your HR appointment, and submit the signed SSO account request form to the Human Resources office: http://www.umkc.edu/is/cs/forms/F-S-Acct-Request.pdf. These forms must be signed by the instructor/faculty member before they can be submitted. The HR office will forward a copy of the SSO form to the Information Services Call Center for the setup of your SSO account and mailbox. The Call Center will notify the IT Liaison for your academic unit of the new account and opening password. The IT Liaison will contact the instructor/faculty member with this information. The instructor may then log on to Blackboard with their SSO and enroll themself in the FERPA training course. Log on to Blackboard with your SSO In the "Organization Catalog" section, click on "Browse Organization Catalog" Enter "FERPA" in the Search Catalog by Organization Name Contains box Click on the "GO" button It should pull up the FERPA Training (Spring 2008) course, click on the "Enroll" button on the far right to enroll yourself in the course. At the next screen, click Submit to confirm At the next screen, click OK, you will be taken to the FERPA Training course main page Click on the "Assignments" button in the left-hand menu Read through the assignments and take the practice quizzes. You must take the Final Exam at the bottom of the page and get a score of 35 out of 50 in order to pass. Once you have passed, your score will be automatically sent to the Registration & Records office and you will receive a confirmation e-mail when your Pathway access is available. When the instructor has passed the FERPA test the Registrar's office will be notified to setup the Pathway/PeopleSoft system for access to class information such as class rosters and grade rolls. The setup process after taking the FERPA test can take 1-2 business days. You will receive an email confirmation when your Pathway access is available. Once an instructor logs-on to Pathway, they should click on the "Self-Service" link and then the "Faculty Center" link. All classes for which the instructor is the official instructor of record will be displayed on this page. Faculty Class Roster Entering Grades Electronically Checking your Class Roster Periodically, you should check your Class Roster in Pathway for inaccuracies. Check that everyone who is attending your class is officially enrolled. If there are students who are attending your class, but are not officially enrolled they need to either: stop attending; or get officially enrolled Check to make sure there are not students on the Roster who are no longer attending. It is important the we know if students stopped attending class and the specific date they stopped attending for Title IV Financial Aid regulations. If you find students on your roster who have never attended or have stopped attending, e-mail Diane Robinson (robinsondi@umkc.edu) in the Registrar’s office and let her know the last date the student attended your class. She will send a letter to the student notifying them that they have not officially withdrawn and giving them the procedures for doing so at this time. Grading Grade Rosters are generated near the end of the term so that they reflect the most accurate enrollment and withdrawal data. Grade Rosters are static and do not change once they are generated, so if a student enrolls or withdraws after the grade roster is generated, it will not be reflected on the grade roster. Grades must be entered in Pathway, marked as "Approved" and "Saved" by noon 3 days after the last scheduled final (not including Sunday). This is generally the Tuesday after finals week. Summer 2008 grades are due by 5 p.m. on Tuesday, August 5 Fall 2008 grades are due by 5 p.m. on Tuesday, December 16 Grades entered and marked as approved will be posted to student records after the last scheduled final for the term. Typically all grades are available one week after finals. Step-by-step instructions for grade entry (Adobe PDF files): Detailed directions (with screenshots) Short directions (no screenshots) If you have questions about the grading process, contact Doug Swink, Registrar, or Karen Schlabach, Associate Registrar.