Method A

1. Log on to Pathway
2. Click on Self Service
3. Click on Student Center
4. Click on Grades

Method B

1. Log on to Pathway
2. Click on Self Service
3. Click on Academic Records
4. Click on View My Grades

• Employers are encouraged to accept the printed grade report from Pathway in exactly the same way an employer would have accepted a printed and mailed grade report in the past. Employers with questions about this service should e-mail for more information.

• Students' UMKC grade point average will include all classes taken at any UM System university. There are separate grade point averages for undergraduate, graduate, medicine, dentistry, law and pharmacy programs. Refer to the GPA Calculator for more information.

• Academic status is assessed at the end of every term, whether the student is full time or part time for that term. A summer session is considered the same as a semester for the purpose of determining academic actions. Students are notified of academic actions via their UMKC e-mail address.
• Once a student is placed on academic probation, they have two semesters to raise their cumulative GPA to the level required (2.0 for undergraduate students, 3.0 for graduate students). During those two semesters, the student’s term GPA must be at least 2.0 for undergraduate students and 3.0 for graduate students to be allowed to continue. (Note: some academic units may have higher GPA requirements.)
  

Auditing

• A student must obtain the consent of the instructor in order to audit a course. Courses that ordinarily may not be audited are studio courses in art, performance courses in the Department of Communication Studies and laboratory courses in the sciences. A student registered in a course for audit is expected to attend class. Therefore, an auditor may be administratively withdrawn from a course when, in the judgment of the instructor and upon approval by the dean, the attendance record justifies such action.

Change from audit to credit

• Students may change status in a course from audit to credit during the first week of the term provided they have approval of the faculty and academic unit. This change must be initiated in the advising office of the appropriate academic unit and must be completed in the UMKC Registration and Records Office.

Change from credit to audit

• Undergraduate students may change their status in a course from credit to audit any time prior to the end of the fourth week of any fall or spring semester, or prior to the end of the second week of any summer session. This change must be initiated in the advising office and must be completed in the UMKC Registration and Records Office.
• Graduate students may change status in a course from credit to audit any time prior to the final examination period, provided they have the consent of the course instructor and the approval of the faculty adviser.

• Sophomores, juniors and seniors in good standing may elect to take one course per semester on a credit/no credit (CR/NC) basis. The credit/no credit option may not be used for courses in the major or the minor, or for courses taken to fulfill the general degree requirements. Students may not elect this option when they are repeating a course.
• The credit/no credit option must be elected at the time of initial registration for a term and cannot be changed subsequently. A grade of C- or better must be earned to earn credit; D and F grades receive no credit. Grades of CR or NC do not earn grade points and they do not affect the grade point average. Courses elected on this option are subject to regular academic regulations, including course load, withdrawal, etc.
• The credit/no credit option is not available for students pursuing a bachelor of liberal arts degree or for graduate students.

• An instructor may assign the grade of I (incomplete) to students who have been unable to complete the work of the course because of illness or serious reasons beyond their control. An incomplete grade is appropriate only when enough work in the course has been completed for students to finish the remaining work without re-enrolling in the course or attending additional classes. The work must be completed within one calendar year or the incomplete grade will automatically lapse to an F. Students should not re-enroll in a class for which they earned an incomplete.

• When undergraduate students repeat courses, they can request to have only the grade for the final attempt used in calculating their GPA. The course repeat policy will not automatically be applied to a student’s GPA. After completing a retaken course, a student must submit a request for GPA adjustment form to his/her academic adviser. The recalculation of a student's GPA is reflected only in the calculation of that student's current cumulative GPA and will not retroactively affect calculations for dean’s list, graduation and honors, eligibility for financial aid and veterans’ benefits and scholarships, athletic eligibility, discounts for insurance, or any other area.
• The GPA recalculation policy is applicable only to undergraduate students who repeat a course in which they earned a D+ or lower and in which academic dishonesty was not involved.
  • Students can only replace grades if the original and the repeated course are taken at UMKC. Repeated courses must have been taken by Fall 2007 or later.
  • Repeated courses may not be taken on a CR/NC basis.
  • Original grades cannot be replaced with a 'W', 'WF', 'I', or 'T.'
  • No more than 15 semester hours can be dropped from the calculation of a student's GPA by repeating course work.
  • Requests approved for GPA recalculation will prefix the original grade with an 'R.' Transcripts will note that such grades are excluded from GPA calculations.
• Refer to the appropriate school or college section of the undergraduate catalog for information on specific rules for course repeats. Some academic units may have more stringent requirements on course repeats.

Repeated courses – graduates

• Whenever students repeat a graduate-credit course, they must submit a course repeat form to the Registration and Records Office no later than the fourth week of the term. Students seeking graduate degrees are limited to repeating no more than 20 percent of the credits applicable toward a graduate degree. If approved by the school or department or Interdisciplinary Ph.D. supervisory committee, students may repeat a course once to improve their GPA or satisfy the program requirements. The second grade received will be used to calculate the GPA that will be used in satisfying degree requirements.

• Courses numbered 300 to 499 are upper division junior- and senior-level courses. Graduate students who enroll in such courses have the option of designating them, at the time of enrollment, as being "not for graduate credit." If the student chooses this option, the grade will not be included in the student's graduate GPA and the course may not be included on the graduate or Ph.D. program/plan of study and will not count toward a graduate degree. In order for a 300- or 400-level course to be accepted for graduate credit, students will be expected to do supplementary work (additional reading, projects, papers and contact hours with the instructor) and to demonstrate graduate-level competency and achievement in the subject. Also, students must take the course for graduate credit and complete it with a grade of B- (2.7) or better. The total number of acceptable 300- to 400-level courses to be applied to requirements for a graduate degree may not exceed 40 percent of the total number of courses applied to graduate or non-interdisciplinary doctoral-degree requirements, or one-third of the total number of courses on the approved Interdisciplinary Ph.D. plan of study.
• Courses at the 100-level and 200-level are not available for graduate credit and will not be applied toward the number of hours required for a graduate degree.

Coming Soon

There are three options to ordering transcripts: Students may come in person to 5115 Oak St., room 115; mail their request to UMKC Transcripts, 5100 Rockhill Road, Kansas City, MO 64110; or send a request by fax to 816-235-5513. Customer service for transcripts can be reached at 816-235-1125.

The UMKC transcript request form is available online.

The key to transcript requests is your signature. It is this one point that prevents us from accepting either e-mail or telephone transcript requests. Along with a signature, you are required to include your full name as it appeared on your records while attending UMKC, your student number, the destination where you want your transcript sent and payment. If you do not know your student number, include your date of birth and/or Social Security number. We charge $5 per transcript. (For faxed requests, we accept VISA, Mastercard and Discover credit cards. Include your account number and your account expiration date in your faxed request.)

Transcripts are mailed within three working days following receipt of the transcript request, but frequently are mailed the day after receipt. Students who attended prior to 1975 may experience a delay in transcript processing since these records are kept on microfilm.

Transcripts are mailed by standard U.S. Postal Service first-class delivery unless otherwise prepaid. Transcripts can be faxed for an additional $5 per fax number. Faxed transcripts are not considered official by UMKC and many other schools. Express delivery through the U.S. Postal Service is available for an additional $20 per address. Overnight delivery by Federal Express is also available. Delivery charges are billed directly to the student if paying by credit card. With each delivery option, care will be taken to protect against the release of information to parties other than those authorized by the student, but UMKC assumes no responsibility for the accidental release of information to unauthorized persons.

Official transcripts (UMKC definition) are those sent directly to an employer or another institution of higher education or to any third party on behalf of the student. If the student receives the transcript before the third party, it is no longer considered by us to be official. We offer "Issued to Student in a Sealed Envelope" transcripts, which are sometimes considered official by third parties.

If you have further questions regarding your UMKC transcript, call 816-235-1125 from 8 a.m.-5 p.m., Monday, Thursday and Friday or 8 a.m.-6 p.m. on Tuesday and Wednesday. Individuals with speech or hearing impairments may call Relay Missouri at 800-735-2966 (TTY).

Student can change their official name on file with the University by completing a student information change form and supplying appropriate documentation to the Registration and Records Office.

Acceptable forms of identification include:

• Current driver’s license
• Original Social Security cards
• Other identification as approved by the Registration and Records Office

Students can change their official addresses and telephone numbers that are on file with UMKC through two methods:

Online

Method A

1. Log on to Pathway
2. Click on Self Service
3. Click on Campus Personal Information
4. Click on Addresses

Method B

1. Log on to Pathway
2. Click on Self Service
3. Click on Campus Personal Information
4. Click on Phone Numbers

Note: Cell phone, text and pager numbers can be provided through the Emergency Mass Notification system.

1. Log on to Pathway
2. Click on Emergency Mass Notification

Completing a student information change form

1. Navigate to the Forms page on this Web site
2. Click on the Student forms section and scroll down to the "Student Name, Address, Phone, E-mail, Social Security Number Change" form
3. Print
4. Fill out the form
5. Sign the form
6. Fax or mail to the Registration and Records Office

The UMKC e-mail address is considered the official form of communication.

Student can change their Social Security number on file with the University by completing a student information change form and providing their original Social Security card for verification to the Registration and Records Office.

Students and alumni are now able to directly access enrollment certifications online through the National Student Clearinghouse. These certificates can be printed and mailed to any third party requesting verification of a student's enrollment. Print a certificate of enrollment.

The Registration and Records Office certifies student academic record information to third parties for a variety of purposes including loan deferment; insurance coverage and discounts; employment verifications; admission documents to other colleges and universities; and other needs as identified by our students and alumni. This process is managed through the National Student Clearinghouse. Basic student enrollment information including dates of attendance, enrollment status and degrees awarded is sent to the National Student Clearinghouse multiple times per semester. This information is considered directory information under the Family Educational Rights and Privacy Act (FERPA). If a student has a directory information restriction in place, the student's information will not be submitted. The National Student Clearinghouse provides student enrollment data to student loan providers approximately every 60 days. The loan providers can access this information for loan deferment decisions. It is the student's responsibility to notify all of his or her lenders if a change is made between schools.

Undergraduate students

Full time
Fall and spring 12 or more hours
Summer 6 or more hours
A student must be enrolled in a minimum of 6 hours to qualify for a loan deferment for the summer semester.

Half time

Fall and spring 6-11.5 hours
Summer 3-5.5 hours

Less than half time

Fall and spring 0-5.5 hours
Summer 0-2.5 hours

Graduate students

Full time

Fall and spring 9 or more hours
Summer 5 or more hours

A student must be enrolled in a minimum of 5 hours to qualify for a loan deferment for the summer semester.

Half time

Fall and spring 5-8.5 hours
Summer 3-4.5 hours

Less than half time

Fall and spring 0-4.5 hours
Summer 0-2.5 hours

Enrollment certification requests must be in writing and may be mailed to:

UMKC Registration and Records Office
5100 Rockhill Road
Kansas City, MO 64110

Or

Fax: 816-235-5513

Enrollment certification assistance is available at:

UMKC Registration and Records Office
115 Administrative Center, 5115 Oak St.

Phone: 816-235-1125
registrar@umkc.edu

What is FERPA?

• The Family Educational Rights and Privacy Act (FERPA) is also known as the Buckley Amendment. It is a compilation of federal regulations passed by Congress in 1974. The purpose of FERPA is to provide rights to students and their families with regard to access and privacy of academic records. FERPA guarantees students at the postsecondary level the right to inspect and view their academic records. It also prohibits UMKC from releasing information from a student's record to any third party unless the student authorizes the release. However, the regulations which may be found in 34 CFR Part 99, outline several exceptions to the general rules stated above.
• For details on the UMKC implementation of FERPA, please refer to the General Catalog appendix section Policy on Student Records or the UM System Collected Rules and Regulations: Records Management: Student Records.

Who is a Student?

• UMKC defines a student as someone who has been admitted and who has registered in one or more classes at UMKC.

What records are covered by FERPA?

• All personally identifiable records except those that remain in the sole possession of the maker of the record, such as an instructor’s grade book, are covered by FERPA

Do parents have any FERPA rights?

• At the secondary school level, parents have a right to review the student's records but that right is transferred to the student at the post-secondary school level. The parent does not have a right to inspect the records of the student.

EXCEPTION:

• Parents of dependent students as defined in the IRS Code of 1974 Section 152 are given the same rights to access as those given the student. UMKC requires a copy of the most recent federal income tax return to prove dependent status.
• Parent FERPA Information
• Parent/Spouse FERPA Consent Form

What is directory information?

• Directory information includes: name, local and permanent address, local and permanent telephone numbers, email address, major field of study, participation in officially recognized activities and sports, dates of attendance, degrees and awards received, the most previous higher education institution attended and the full-time or part-time enrollment status of students. EXCEPTION: UMKC will release directory information to third parties without the permission of the student.
• FERPA gives students the right to restrict directory information. A form for the purpose of restricting directory information appears in the Schedule of Classes each semester or online. Students who want to restrict directory information should complete the form and submit it to the Registrar's Office.
• Directory Information Restriction Form (PDF)
• If a student has restricted directory information, UMKC will not disclose any information regarding that student to third parties without a signed, written release from the student (unless the release is authorized by one of the exceptions as outlined in FERPA ).

How do I inspect my record for errors?

• FERPA gives students the right to review their record for errors and to seek resolution if they find what they consider to be an error in their records. Students should contact the Assistant Registrar to arrange a time to review their academic record if they believe an error is on their record.
• UMKC has up to 45 days to respond to a student request for a review of their records, but in most cases the review takes place within two working days of the request.

What might be in a student's record that the student cannot inspect or review?

• Students cannot gain access to documents which contain information on other students (such as a grade roll for a class). Documents which contain financial information about the student's parent(s) are also excluded from review by the student. If letters of recommendation are in the student's record, and if the student has waived his or her right to review those letters of recommendation, they too are excluded from review.
• Students may review but may not make copies of transcripts from other institutions that might be on file in their UMKC record. FERPA requires that students be given the right to review but it does not guarantee students the right to make copies of documents in their record.

Who can I contact for more information on FERPA?

• The Family Policy Compliance Office located in Washington, D.C., answers questions on FERPA for institutions and students and their families.