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 Petition for Refund Exception Form
- Exceptions to published
educational fees refund policy and charges
- The Registration
Office and the Committee on Fee Assessment and Residence are charged with
the responsibility of considering and approving exceptions to the published
educational fees refund policy.
- Any change in
assessment can only be adjusted to a rate already established in the UMKC
Schedule of Classes.
- Initial appeal by a
student
- An appeal and all
pertinent written documentation must be submitted in writing to the
Registration Office prior to the end of the term. In cases of
incapacitation, exceptions may be made on a case-by-case basis.
- Appeal forms can be
obtained in the Registration Office, 115 Administrative Center
- Minimally, each
written appeal must be dated and include the student’s name, address and
phone number, student ID number, signature of the student, statement
describing specifically what is being requested and for what term,
statement of any extenuating circumstances, and why the request should be
honored.
- All appeals must be
submitted to the Registration Office and must meet one or more of the
following criteria to be considered and approved:
- Written
documentation of an illness, accident, injury, or situation which could
not be influenced, planned for, or prevented by the student and which
subsequently caused a change in the class schedule, thus changing the
assessment. This provision specifically excludes conditions or chronic
illnesses that remain static and are known to the student at the time of
registration as well as situations that involve a student's employment.
- Written
documentation of substantiated circumstances involving deadlines where a
student has in good faith relied on information provided by a named
University official, or the official’s interpretations of the text of a
University document or publication, and was consequently misled or
mistaken about its terms.
- In individual cases
and when it is in the best interest of the student and the institution,
the designated official in the Registration Office may grant an exception
that is not stated in the criteria elsewhere.
- Generally, failure
to complete a registration transaction with STAR or Touchtone Registration
will not be grounds for consideration of an appeal. Students are
ultimately responsible to verify that registration transactions are
completed.
- Decisions will only
address whether an adjustment of charges will be made. Grade assignments
and other academic issues are not within the scope of the procedures and
should be addressed to the Dean of the school.
- Decisions are rendered
by the designated official in the Registration Office and will be based
solely upon any and all pertinent written documentation.
- Notification of a
decision will be made in writing.
- Appeal of the Decision
Rendered by the Registration Office
- Upon written request,
a student may appeal the initial decision of the registration office.
- Appeals of this
decision should be in writing and include as many details as possible.
- Appeals should be
addressed to the Committee on Fee Assessment and Residence, Administrative
Center, Room 336, 5100 Rockhill Road, Kansas City, MO 64110-2499.
- The committee meets
monthly and decisions are made according to the committee’s meeting
schedule.
- Refund of Tuition and
Fees in the Event of a Student Death
- When a student dies
prior to completing the current academic semester, the designated official
in the Registration Office will authorize a full refund of educational fees
for the current semester.
- Any refund will be
made payable to the administrator or executor of the estate of the deceased
student.
- Students Called to
Active Military Duty
- Students who are
called to active military duty and their activation conflicts with the
current academic semester dates will be refunded full educational fees if
they completely withdraw from all courses. Adjusted refunds will be given
if you are awarded for some courses and not others.
- Students must present
a copy of their military orders to the Registration and Records Office.
- Depending on the time
of the student’s activation, the student is advised to consult with their
faculty members in regards to academic issues and grading for completed
work.
Revised: 4/07/04
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