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Registration and Records

Grades, transcripts, records and privacy

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Grades and GPA

Grades will post to your academic record after your instructor enters them in Pathway and after the term is over. After the term is over, grades post to student records once per day (not immediately after the instructor enters them). You can view your grades in Pathway as soon as they are posted. Grades that appear in Blackboard are not official.

  • Grade Point Average (GPA): Students' UMKC grade point average will include all classes taken at any UM System university. There are separate grade point averages for undergraduate, graduate, medicine, dentistry, law and pharmacy programs. The GPA Calculator demonstrates how your GPA is determined based on grades and credit hours.
  • Academic probation and ineligibility: Academic status is assessed at the end of every term, whether the student is full time or part time for that term.
    • A summer session is considered the same as a semester for the purpose of determining academic actions.
    • Students are notified of academic actions via their UMKC e-mail address.
    • Once a student is placed on academic probation, they have two semesters to raise their cumulative GPA to the level required (2.0 for undergraduate students, 3.0 for graduate students).
    • During those two semesters, the student’s term GPA must be at least 2.0 for undergraduate students and 3.0 for graduate students to be allowed to continue. (Note: some academic units may have higher GPA requirements.)

Paths for viewing your grades in Pathway, click here

Method A

  1. Log on to Pathway
  2. Click on Self Service
  3. Click on Student Center
  4. Click on Grades

Method B

  1. Log on to Pathway
  2. Click on Self Service
  3. Click on Academic Records
  4. Click on View My Grades

Special grading situations

Auditing, click here

Auditing

  • A student must obtain the consent of the instructor in order to audit a course. Courses that ordinarily may not be audited are studio courses in art, performance courses in the Department of Communication Studies and laboratory courses in the sciences. A student registered in a course for audit is expected to attend class. Therefore, an auditor may be administratively withdrawn from a course when, in the judgment of the instructor and upon approval by the dean, the attendance record justifies such action.

Change from audit to credit

  • Students may change status in a course from audit to credit during the first week of the term provided they have approval of the faculty and academic unit. This change must be initiated in the advising office of the appropriate academic unit and must be completed in the UMKC Registration and Records Office.

Change from credit to audit

  • Undergraduate students may change their status in a course from credit to audit any time prior to the end of the fourth week of any fall or spring semester, or prior to the end of the second week of any summer session. This change must be initiated in the advising office and must be completed in the UMKC Registration and Records Office.
  • Graduate students may change status in a course from credit to audit any time prior to the final examination period, provided they have the consent of the course instructor and the approval of the faculty adviser.

Credit/No Credit, click here

  • Sophomores, juniors and seniors in good standing may elect to take one course per semester on a credit/no credit (CR/NC) basis. The credit/no credit option may not be used for courses in the major or the minor, or for courses taken to fulfill the general degree requirements. Students may not elect this option when they are repeating a course.
  • The credit/no credit option must be elected at the time of initial registration for a term and cannot be changed subsequently. A grade of C- or better must be earned to earn credit; D and F grades receive no credit. Grades of CR or NC do not earn grade points and they do not affect the grade point average. Courses elected on this option are subject to regular academic regulations, including course load, withdrawal, etc.
  • The credit/no credit option is not available for students pursuing a bachelor of liberal arts degree or for graduate students.

Incomplete grades, click here

  • An instructor may assign the grade of I (incomplete) to students who have been unable to complete the work of the course because of illness or serious reasons beyond their control. An incomplete grade is appropriate only when enough work in the course has been completed for students to finish the remaining work without re-enrolling in the course or attending additional classes. The work must be completed within one calendar year or the incomplete grade will automatically lapse to an F. Students should not re-enroll in a class for which they earned an incomplete.

Repeated courses, click here

Repeated courses — undergraduates
  • When undergraduate students repeat courses, both attempts are automatically calculated in the cumulative GPA.
  • Students can request to have only the grade for the final attempt used in calculating their GPA. The course repeat policy will not automatically be applied to a student’s GPA. After completing a retaken course, a student must submit a request for GPA adjustment form to his/her academic adviser.
  • The recalculation of a student's GPA is reflected only in the calculation of that student's current cumulative GPA and will not retroactively affect calculations for dean’s list, graduation and honors, eligibility for financial aid and veterans’ benefits and scholarships, athletic eligibility, discounts for insurance, or any other area.
  • The GPA recalculation policy is applicable only to undergraduate students who repeat a course in which they earned a D+ or lower and in which academic dishonesty was not involved.
    • Students can only replace grades if the original and the repeated course are taken at UMKC. Repeated courses must have been taken by Fall 2007 or later.
    • Repeated courses may not be taken on a CR/NC basis.
    • Original grades cannot be replaced with a 'W', 'WF', 'I', or 'T.'
    • No more than 15 semester hours can be dropped from the calculation of a student's GPA by repeating course work.
    • Requests approved for GPA recalculation will prefix the original grade with an 'R.' Transcripts will note that such grades are excluded from GPA calculations.
  • Refer to the appropriate school or college section of the undergraduate catalog for information on specific rules for course repeats. Some academic units may have more stringent requirements on course repeats.
  • Request for GPA Adjustment form

Repeated courses – graduates

  • Whenever students repeat a graduate-credit course, they must submit a course repeat form to the Registration and Records Office no later than the fourth week of the term.
    • Students seeking graduate degrees are limited to repeating no more than 20 percent of the credits applicable toward a graduate degree.
    • If approved by the school or department or Interdisciplinary Ph.D. supervisory committee, students may repeat a course once to improve their GPA or satisfy the program requirements.
    • The second grade received will be used to calculate the GPA that will be used in satisfying degree requirements.
  • Forms for Graduate Students

Graduate students taking undergraduate courses, click here

  • Courses numbered 300 to 499 are upper division junior- and senior-level courses and may be taken for graduate credit.
    • Graduate students who enroll in such courses have the option of designating them, at the time of enrollment, as being "not for graduate credit." If the student chooses this option, the grade will not be included in the student's graduate GPA and the course may not be included on the graduate or Ph.D. program/plan of study and will not count toward a graduate degree.
    • In order for a 300- or 400-level course to be accepted for graduate credit, students will be expected to do supplementary work (additional reading, projects, papers and contact hours with the instructor) and to demonstrate graduate-level competency and achievement in the subject.
    • Also, students must take the course for graduate credit and complete it with a grade of B- (2.7) or better.
    • The total number of acceptable 300- to 400-level courses to be applied to requirements for a graduate degree may not exceed 40 percent of the total number of courses applied to graduate or non-interdisciplinary doctoral-degree requirements, or one-third of the total number of courses on the approved Interdisciplinary Ph.D. plan of study.
  • Courses at the 100-level and 200-level are not available for graduate credit and will not be applied toward the number of hours required for a graduate degree.

Changing your contact information

Name changes, click here

Student can change their official name on file with the University by completing a student information change form and supplying appropriate documentation to the Registration and Records Office.

Acceptable forms of identification include:

  • Current driver’s license
  • Original Social Security cards
  • Other identification as approved by the Registration and Records Office

Address and telephone number changes, click here

Students can change their official addresses and telephone numbers that are on file with UMKC through two methods:

Online

Method A

  1. Log on to Pathway
  2. Click on Self Service
  3. Click on Campus Personal Information
  4. Click on Addresses

Method B

  1. Log on to Pathway
  2. Click on Self Service
  3. Click on Campus Personal Information
  4. Click on Phone Numbers

Note: Cell phone, text and pager numbers can be provided through the Emergency Mass Notification system.

  1. Log on to Pathway
  2. Click on Emergency Mass Notification

Completing a student information change form

  1. Navigate to the Forms page on this Web site
  2. Click on the Student forms section and scroll down to the "Student Name, Address, Phone, E-mail, Social Security Number Change" form
  3. Print
  4. Fill out the form
  5. Sign the form
  6. Fax or mail to the Registration and Records Office

E-mail changes, click here

The UMKC e-mail address is considered the official form of communication and cannot be changed.

When you applied for Admission, you provided a secondary e-mail address. This will not be used while you are a student at UMKC, but may be used in emergency situations if we are unable to reach you via other methods. To update this e-mail address, complete the student information change form:

  1. Navigate to the Forms page on this Web site
  2. Click on the Student forms section and scroll down to the "Student Name, Address, Phone, E-mail, Social Security Number Change" form
  3. Print
  4. Fill out the form
  5. Sign the form
  6. Fax or mail to the Registration and Records Office

Social security number corrections/changes, click here

Student can change their Social Security number on file with the University by completing a student information change form and providing their original Social Security card for verification to the Registration and Records Office. Unless a student is receiving federal financial aid, the social security number is not a required part of the student's academic record.

Privacy: Family Educational Rights and Privacy Act (FERPA)

UMKC conforms to federal regulations known as the Family Educational Rights and Privacy Act, or FERPA. The purpose of FERPA is to provide rights to students and their families with regard to access and privacy of academic records. FERPA guarantees students at the postsecondary level the right to inspect and view their academic records. It also prohibits UMKC from releasing information from a student's record to any third party unless the student authorizes the release.

Student FERPA information

Faculty and Staff FERPA information

Additional Authorized Access