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Students' Right to Privacy (FERPA)

Family Educational Rights and Privacy Act (FERPA)

UMKC conforms to federal regulations known as the Family Educational Rights and Privacy Act, or FERPA. The purpose of FERPA is to provide rights to students and their families with regard to access and privacy of academic records. FERPA guarantees students at the postsecondary level the right to inspect and view their academic records. It also prohibits UMKC from releasing information from a student's record to any third party unless the student authorizes the release.

What is FERPA? click here

  • The Family Educational Rights and Privacy Act (FERPA) is also known as the Buckley Amendment. It is a compilation of federal regulations passed by Congress in 1974.
  • The purpose of FERPA is to provide rights to students and their families with regard to access and privacy of academic records.
  • FERPA guarantees students at the postsecondary level the right to inspect and view their academic records. It also prohibits UMKC from releasing information from a student's record to any third party unless the student authorizes the release.
  • However, the regulations which may be found in 34 CFR Part 99, outline several exceptions to the general rules stated above.
  • For details on the UMKC implementation of FERPA, please refer to the General Catalog appendix section Policy on Student Records or the UM System Collected Rules and Regulations: Records Management: Student Records.

Who is a student?

  • UMKC defines a student as someone who has been admitted and who has registered in one or more classes at UMKC.

What records are covered by FERPA?

  • All personally identifiable records except those that remain in the sole possession of the maker of the record, such as an instructor’s grade book, are covered by FERPA
  • EXCEPTION: UMKC will release directory information to third parties without the permission of the student.
  • EXCEPTION: Parents of dependent students as defined in the IRS Code of 1974 Section 152 are given the same rights to access as those given the student. UMKC requires a copy of the most recent federal income tax return to prove dependent status.
  • EXCEPTION: Employees of the UM-System who have an educational need to know student information in order to perform their duties as an employee may have access to student records.

Do parents have any FERPA rights?

  • At the secondary school level, parents have a right to review the student's records but that right is transferred to the student at the post-secondary school level. The parent does not have a right to inspect the records of the student.
  • Parents of dependent students as defined in the IRS Code of 1974 Section 152 are given the same rights to access as those given the student. UMKC requires a copy of the most recent federal income tax return to prove dependent status.
  • Parent FERPA Information
  • Parent/Spouse FERPA Consent Form

What is directory information?

  • Directory information includes:
    • name,
    • local and permanent address,
    • local and permanent telephone numbers,
    • email address,
    • major field of study,
    • the full-time or part-time enrollment status of students,
    • level,
    • dates of attendance,
    • degrees and awards received,
    • the most recent previous educational agency or institution attended by the student, and
    • participation in officially recognized activities and sports.
  • FERPA gives students the right to restrict directory information. Students who want to restrict directory information should complete the form and submit it to the Registration and Records Office.
  • If a student has restricted directory information, UMKC will not disclose any information regarding that student to third parties without a signed, written release from the student (unless the release is authorized by one of the exceptions as outlined in FERPA ).

How do I inspect my record for errors?

  • FERPA gives students the right to review their record for errors and to seek resolution if they find what they consider to be an error in their records.
  • Students should contact the Registrar or Associate Registrar to arrange a time to review their academic record if they believe an error is on their record.
  • UMKC has up to 45 days to respond to a student request for a review of their records, but in most cases the review takes place within two working days of the request.

What might be in a student's record that the student cannot inspect or review?

  • Students cannot gain access to documents which contain information on other students (such as a grade roll for a class).
  • Documents which contain financial information about the student's parent(s) are also excluded from review by the student.
  • If letters of recommendation are in the student's record, and if the student has waived his or her right to review those letters of recommendation, they too are excluded from review.
  • Students may review but may not make copies of transcripts from other institutions that might be on file in their UMKC record.
  • FERPA requires that students be given the right to review but it does not guarantee students the right to make copies of documents in their record.

Who can I contact for more information on FERPA?

Resources

UMKC Catalog

UM System Records Retention Guide

Faculty and Staff FERPA information

Contact Information

Registration and Records

Phone: 816-235-1125
Fax: 816-235-5513
E-mail
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