PostAward Administration
PreAward Spending Requests
In some cases, the setup of a pre-award account may be advantageous before the fully executed agreement has been received. A request for a pre-award account should not be submitted unless subsequent funding by a sponsor is relatively certain. In the event a project is not funded, the originating school/department is responsible for the expenditures incurred under that account. Two good principles to follow in these situations are:
1) request the pre-award account if you would be making the expenditures regardless of the grant award, and/or
2) if you are comfortable with the risk involved and have sufficient reserves to cover the overdraft of the account if the award is not forthcoming.
A request for a pre-award account is useful in that expenses can be charged to the correct account right away, thus eliminating the necessity for subsequent expense transfers. The procedures for obtaining a pre-award account are as follows: ORS must receive a letter signed by your Dean, or his/her representative, stating that he/she is requesting a pre-award assignment of an account and will cover all expenditures in that account in the event the award does not come through. ORS will set up the account, notify you of it, but will hold it for an actual award and not fully process it. Furthermore no budget will be entered into the account until the fully executed agreement has been received. Once the fully executed agreement has been received, the budget will be entered and the award will proceed through normal processing.
PreAward Spending Request Letter (Word doc)