For Campus Departments And University Initiatives
Approval Process
The UMKC Student Union, opening in August of 2010, is uniquely built for UMKC students, by UMKC Students. Students voted through referendum to assess fees in support of the 109,742 square foot structure that will house dining, entertainment, organization, and meeting spaces specifically geared toward enhancing student engagement at UMKC.
As a result, recognized student organizations will be the primary and exclusive users of the facility. All facility booking procedures and guidelines will provide access and opportunity to our participating student groups and functions. Our mission is to provide a welcoming and sustainable environment that values the diversity of all students, and our goal is to encourage maximum student participation in our spaces and programs.
Opportunities for utilization may be afforded to campus departments and University initiatives through the request/approval process and fee structure. The Division of Student Affairs reserves the right to consider such requests, and allocate spaces that best represent the mission and goals of the University in enhancing student success.
ANNUAL Privilege
User group in category may schedule space in the Student Union in the calendar year up to the date prior to the request. For example: If making the request on April 8 of 2010, the user group can book space through April 7 of 2011.
STANDARD Privilege
User group in category may schedule space during the defined open booking periods as follows:
On January 2 – Schedule booking opens through July.
On the Monday following Spring Break – Schedule booking opens through December.
On the Tuesday following Labor Day – Schedule booking opens through May.
Booking and Eligibility Approval Process
1. Submit formal online request for booking eligibility to the Division of Student Affairs and Enrollment Management Office, Administrative Center 336. The first day to submit requests for eligibility will be Tuesday, September 7, 2010. The electronic request form will be available at www.umkc.edu/union at that time. The depiction of the formal approval process is outlined below.
2. Upon approval, the requesting department will receive STANDARD booking privileges and may contact the Conference Coordinator in-person at SU Suite 310, by phone at (816) 235-1416, or online beginning on the first day of the booking period. Please see description of STANDARD booking periods.
3. Once date and time arrangements have been made, the Conference Coordinator will generate the contract for the space and begin working with the group contact on event logistics, catering arrangements, and fee assessment. A valid MOCode will be required to accommodate the process.
Please refer to the Student Union Fee Structure page for details pricing.
