Presentations and Spreadsheets

Presentation and spreadsheet content must align with the general accessible content best practices. 

Presentations

  • Use a unique title on each slide
  • Use accessible PowerPoint templates
    • Make changes to the template design within the slide master
  • Use slide layouts to ensure consistent structure
  • Check slide reading order

Use the Microsoft 365 Accessibility Checker to ensure your PowerPoint presentations are compliant.

Readability and text formatting

  • Use sans serif fonts (such as Arial or Helvetica)
  • Use a font size of about 24 points or larger
  • Be concise; your presentation should have more slides with fewer words per slide
  • Use bullets and ordered lists
  • Avoid using italics, underlining, bold, or all-caps text unless necessary and use high-contrast colors

Audio and video

Spreadsheets

  • Include info about each sheet in cell A1
  • Provide links to other sheets when there are multiple sheets in the file

Accessible tables

  • Use a simple table structure
  • Give tables a descriptive name
  • Use table headers
  • Avoid blank cells, columns, and rows
    • If you must have blank cells, enter “no data”
  • Place tables on a separate sheet for simpler navigation
  • Use cell styles to indicate row headings
  • Give tables a meaningful name on the Table Tools Design tab
  • Create clear labels for columns and rows

Resources

Presentation resources

Spreadsheet resources