Administrator Evaluation

Last Modified, Tue Oct 29 15:30:52 1996

Procedures for Faculty Evaluations of Administrators

PROCEDURES FOR FACULTY EVALUATIONS OF ADMINISTRATORS*

I. SELECTION OF ADMINISTRATORS TO BE EVALUATED

A. Initial Evaluations, Formal Evaluations, Informal Evaluations

1. The initial evaluation of a dean shall occur three years after the dean assumes his/her position.

2. Following the initial evaluation of a dean subsequent formal evaluations for the record shall occur every four years.

3. An informational evaluation (not for the record) of a dean shall be conducted as a two\year interim assessment with the results provided only to the dean and the elected governing body of the academic unit.
B. Requested Evaluations

1. The Vice Provost/Executive Dean may ask the Senate to evaluate for the record all deans or any designated dean more frequently than every four years following the initial evaluation.

2. The Vice Provost/Executive Dean may request a delay of one year in a for-the-record faculty's evaluation of a dean, but, if this is granted, evaluation f or the record must occur during the following year.

3. A faculty may petition the Vice Provost/Executive Dean for an early evaluation of a dean if 35% of the faculty sign the petition requesting the early review.

4. When requested, the Senate Committee on Administrator Evaluation shall upon two-thirds affirmative vote of its membership request that the Vice Provost/Executive Dean initiate an early evaluation of a designated dean.

5. A dean may request that an evaluation be conducted one year in advance of the regularly scheduled evaluation date.

In this document the term "dean" shall be taken to mean deans, interim deans, and the Director of Computing Science and Telecommunications.

II. TIME DIMENSIONS OF THE EVALUATION PROCESS

A. Initiation of the Evaluation Process

1. A dean shall be notified of the pending evaluation by the Vice Provost/Executive Dean as early as practical, but no later than the month of September in the academic year in which the evaluation process is to occur.

2. The procedures of the faculty's evaluation of a dean shall be initiated during the first week of the second semester in accordance with the guidelines established in sections I.A. and I.B.
B. Duration of the Evaluation Process

1. A nominal period shall be allocated for the dissemination and collection of the faculty evaluation instruments; evaluations which are received after the deadline will not be accepted in the evaluation.

2. The results of the faculty evaluations shall be compiled in a prompt and timely fashion.

III. FACULTY MEMBERS ELIGIBILITY TO EVALUATE

A. Faculty Eligible to Evaluate

1. All benefits eligible faculty members in the academic unit shall be asked to participate in their dean's evaluation with the exceptions given below.
B. Faculty Not Eligible to Evaluate

1. Faculty members who were not successful in their application for tenure during the dean's evaluation year or in the previous academic year shall not be asked to participate in the dean's evaluation.

2. Faculty members holding the status of "Professor Emeritus" shall not be asked to participate in the dean's evaluation.

3. Faculty members holding joint appointments shall not be asked to evaluate the dean in the academic unit in which they are not benefits eligible. No faculty member shall evaluate more than one dean.

4. Visiting faculty members shall not be asked to evaluate the dean in the academic unit of which they are a visiting faculty member.

IV. GUIDELINES FOR THE EVALUATION PROCESS

A. Organization of Information

1. The dean who has been duly notified of the pending evaluation process shall compile a packet of information to be made available to faculty members on the first day of the winter semester. Copies of the packet of information shall be available in the Dean's office, each academic department/division of the school or college, and any such other place(s) as determined by the Dean and the faculty governing body to be accessible for faculty.

2. The packet of information shall include a description of the role functions assigned to that dean by the UMKC Chancellor.

3. The packet of information may also include any pertinent material or information related to the evaluation items which the dean believes is essential to an understanding of his/her role and job performance.
B. Implementation of the Process

1. A representative from the UMKC Senate Committee on Administrator Evaluation who is not a member of the faculty in which the evaluation takes place shall work directly with the members of the faculty in the evaluation process. Efforts to answer questions of procedure and to clarify issues regarding the evaluation process which may be raised by faculty members shall be a responsibility of this person.

2. Clarification of who is eligible to evaluate shall be the responsibility of the UMKC Senate Committee on Administrator Evaluation.

3. The Committee shall distribute to all faculty eligible to participate the evaluation forms and instructions for their completion. The Committee in its discretion may excise names of faculty members and comments that are obscene, libelous, or offensive to races, creeds, or genders.

4. Faculty members participating in the evaluation of the dean in their academic unit shall return their evaluation forms to the Chairperson, or the designated member, of the Senate Committee on Administrator Evaluation within thirty days.

5. The results of the faculty evaluation shall be compiled in the Office of Academic Affairs under the joint supervision of the UMKC Senate Committee on Administrator Evaluation and the Vice Provost/Executive Dean.
C. Dissemination of Faculty Evaluation Results

1. The dean whose performance has been assessed shall receive the results of the collective data including a verbatim transcription of comments compiled on the faculty's evaluation of that dean.

2. The Vice Provost/Executive Dean shall receive the results of the collective data including a verbatim transcription of comments compiled on the faculty's evaluation of a dean.

3. The UMKC Senate Committee on Administrator Evaluation shall receive the results of the collective data including a verbatim transcription of comments compiled on the faculty's evaluation of a dean.

4. The faculty of the academic unit from which the dean was evaluated shall receive a summary of the results of the collective data including a verbatim transcription of comments compiled on the faculty's evaluation of their dean.
D. Dissemination of a Dean's Comments on the Results of Faculty Evaluations

1. A dean may elect to make no response to the results of the evaluations by the faculty of the unit of which he/she is dean.

2. A dean may elect to present an oral or written response to the Vice Provost/Executive Dean and/or to the Senate Committee on Administrator Evaluation and/or the faculty of his/her academic unit.
E. Appeals on Evaluation Procedures

1. A dean may appeal to the Chancellor regarding the appropriateness of the procedures followed in his/her evaluation.

2. A faculty member may appeal to the Chancellor regarding the appropriateness of the procedures followed in the administration of a dean's evaluation.

3. A faculty member may appeal to the Senate on the question of eligibility to participate in a dean's evaluation.

V. ANNUAL REVIEW OF THE ADMINISTRATOR EVALUATION PROCESS

A. Report of the Senate Committee on Administrator Evaluation

1. Early in fall semester, the chairperson or appointed member of the Senate Committee on Administrator Evaluation, shall report to the Senate on the effectiveness of the administrator assessment procedures.

2. Recommendations on proposed revisions, deletions, and/or additions to the administrator evaluation procedures may be presented to the Senate at any Senate meeting. If approved by a two-thirds or more, they will take effect beginning with the following academic year.
B. Report of the Vice Provost on Issues or Procedures Regarding Administrator Evaluation

1. The Vice Provost/Executive Dean may report to the Senate at its first meeting of the academic year on the effectiveness of the administrator assessment procedures.

2. The Chancellor's recommendations on proposed revisions, deletions, and/or additions to the administrator evaluation procedures may be made at any Senate meeting. If approved by two-thirds or more, they will take effect beginning with the following academic year.