Manage Your Organization

Are you a leader of a student organization at UMKC? Find the information you need to register and manage your organization.

Register Your Student Organization

Student Organizations are required to register and update their RooGroups profile every year. Registration must be completed by the president of the student organization.

RooGroups registration is open until September 9. Failure to register by that date will result in the organization becoming inactive and losing all rights and privileges for the 2022–2023 academic year.

Contact us to if you are interested in reactivating an organization.

How to register

  1. Select "Group"
  2. Search your organizaiton's name
  3. Select "Group Re-Registration" located on the top on the organization's home page

Registration requirements

  • Upload a PDF of your constitution and bylaws, including mandatory statements, outlined in the UMKC Constitution Check-list for All New and Existing Student Organizations (PDF)
  • Update the name and contact information for each member of your executive board (i.e. president, vice president, treasurer, etc.)
  • Upload an updated roster
  • List the name and contact information for your UMKC faculty or staff advisor
  • Members of your executive board must complete Student Organization Officer Training. Sign-up for the Canvas course by completing the form on the main page of RooGroups. Locate the Student Involvement Important Links section, where you'll find the "Student Organization Officer Training Module"

Inactive status

If your organization's president fails to complete the annual registration, the student organization will become inactive. This means the organization will be removed from the registered student organization list and will have no rights as a registered student organization at UMKC.

If an organization is inactive for over a year, the organization will be disabled and considered dissolved. This will result in all organization funding being returned to the Student Activity Fee Committee. 


Each student organization is expected to track its income and expenses. While the RooGroups Finance Accounts may aid you in tracking your organization’s account, these are only updated once a month and not all transactions may be shown.

The Student Activity Fee Committee (SAFC) makes recommendations on allocation of the funds for organizations. This fee is paid by all enrolled students at UMKC and funds organizations and other student activities and services.

We provide purchasing credit cards (p-cards) for student organizations. You must submit a P-Card Request at least 48 business hours before your requested checkout date.

Academic units that have student organization p-cards have their own reservation process. Please contact your academic unit directly if you wish to use their card instead of reserving an OSI p-card.

Transactions over $1,000 will be automatically declined. To make a purchase of more than $1,000, you must submit a Purchase Request through your organization’s finance tab in RooGroups.


University-sponsored travel, events or activities are those that are financially supported by student activity fees or other university financial resources. To ensure these are consistent with the mission of the university and that student safety issues have been addressed, UMKC-sponsored student travel and events must be approved in advance by us and an advisor.

Details and forms

Travel to university-sponsored activities is limited to UMKC students, faculty and staff, unless we authorize others in the University of Missouri System.

Learn more about funds

Once your travel is approved by your organization and advisor, or you have received funding approval from the Student Activity Fee Committee (SAFC), you must submit a Travel Booking request form.