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Student Organization Standards of Practice and Guidelines

The purpose of recognizing student organizations at the University of Missouri – Kansas City is to provide structures through which students may freely associate with a common purpose or mission that unifies them to form an organization. Student organizations are student-centered, student-driven, and student-led. Participation is voluntary. Control by any outside entity, public or private, or non-student at the university shall not be permitted.

Student organizations are autonomous, student-run entities that succeed and fail on their own. While recognized by the University, student organizations are not considered official agents of UMKC and cannot enter into agreements on the University’s behalf. Similarly, the University may not enter into agreements on the student organization’s behalf.

Student organizations are eligible and encouraged to use university facilities for the facilities' intended purpose. Funding for recognized student organizations is provided through Student Fees. Student organization activities and events are not University activities or events; activities and events held by student organizations are not sponsored or approved by the University. Members, participants, and officers are not considered University volunteers, agents, or employees of UMKC. Organizations should assess the risks and liabilities of their activities and should determine if they should procure insurance through the agency of their choosing.

What are Standards of Practice?

The Office of Student Involvement (OSI) maintains Recognized Student Organization (RSO) Standards of Practice to serve as a guidebook for student organization activities, processes, and operations. These guidelines help to inform student organizations and by following them, maintain good standing with the OSI and remain eligible for annual re-recognition. 

RSOs that are in good standing with the OSI have the following privileges:

  • Use of available university facilities such as classrooms and gathering spaces, for events and meetings
  • Use of university services, when applicable
  • Use of university name and logo, with approval 
  • Use of university posting boards, with respect to UMKC's Public Posting Policy
  • Ability to request funds from the Student Government Association or its associated funding agencies, such as Student Activity Fee Committee
  • Use of student engagement platform, Roo Groups
  • Use of student organization office and work space, when applicable

RSOs that are in good standing with the OSI are expected to maintain the following responsibilities:

  • Conduct itself in a way that supports the mission of the university
  • Maintain an active, student-centered mission and activities
  • Maintain a membership roster, updated each semester at minimum
  • Notify the OSI of any changes to organization structure or identity
  • Maintain an organizational constitution, updated annually at minimum
  • Maintain an executive board of at least a president, vice president, and treasurer, all of whom are in good standing with the university
  • Maintain and keep accurate financial records that, when prompted, can meet and/or prove financial obligations were met with fairness to past, present, and future members
  • Adhere to all UMKC rules, policies, and procedures
  • Fully participate in required workshops, trainings, and education programs related to OSI operating procedures and organization recognition
  • Only use the name, image, or likeness of the university for official student organization purposes, after receiving approval

Starting and Managing your Student Organization

Registration Requirement

RSOs are required to re-register annually. RSOs should refer to "important dates for student organizations" as published by the OSI for information about dates and deadlines. These dates can be found via the website and RooGroups. Failure to re-register by the deadline will result in the organization losing its active status and privileges of a RSO.

The OSI shall review the status of all organizations to determine whether they meet eligibility requirements and are actively conducting their affairs in accordance with university regulations and policies.

If the OSI determines an organization is ineligible for recognition or is inactive, the organization and advisor (if available) shall be notified of specific deficiencies. The organization shall remain unrecognized or inactive until the proper steps are taken to reactivate the organization under the guidelines outlined in these standards of practice. If contact information for the organization is not available, then they will be notified upon their first attempt to obtain funds, seek room space, or other services.

Starting a new student organization

Before creating a new student organization, students are strongly encouraged you to check RooGroups to determine whether an existing student organization already exists with a similar mission to the one you wish to establish. If you would like to register a new student organization, you must complete the following steps before becoming a new registered student organization:

  • Fill out an interest group form
    • Once an interest form is successfully submitted, the information will be reviewed by the Office of Student Involvement, and organization officers will be contacted
  • Meet with the Coordinator for Leadership and Student Organization Development
  • Complete required Student Organization Officer training
  • Submit an application for recognition

Once a student organization moves from interest group to RSO, they must re-register annually to continue being recognized by the OSI. 

Officer Eligibility 

A student at the University may participate in any co-curricular activity offered by the University. For the purposes of co-curricular participation, "good standing” is defined below. Individual student organizations (e.g., Student Government Association) or any state, regional or national organization to which a student organization belongs (e.g., a national social fraternity) may impose special eligibility requirements, which would be binding on student participants and/or organizations.

Undergraduates & Graduate/Professional Students: For officers of social groups and special interest organizations, the minimum requirement is current enrollment of six credit hours at UMKC and in good academic standing with a cumulative GPA of 2.5. Also, students cannot be on any academic, disciplinary, or honor code probation.

Student Government Association Officers and Representatives: The requirements are, in addition to the above, that they have accumulated 12 hours of credit at UMKC before filing for office, be currently enrolled for credit at UMKC and maintain a 2.50 GPA minimum (cumulative) both before filing and during their office terms.

These requirements must be in accordance with equal opportunity guidelines and nondiscrimination policy with respect to race, color, creed, sex, sexual orientation, gender identity, gender expression, age, national origin, disability, or veteran’s status.

Grade Requests

Students in all general honor societies and social fraternities and sororities desiring to check grades of members must make this request with the OSI. Students should not go directly to the Office of the Registrar. OSI will not release specific grade information unless each individual student has signed a grade release. Rather, OSI will provide you with a list of students who meet your organization’s scholastic requirements.

To request a grade, the Grade and Enrollment Verification form must be submitted. The verification form must contain a list of the student’s full name, the GPA requirements, student’s enrollment status, part-time or full-time, and student signature.

Requests for lists of Potential Organization Members for recruitment activities

UMKC does not provide a list of student contact information for organization recruitment purposes. UMKC Division of Student Affairs will send invitations to join honor societies to eligible students if requested by a UMKC RSO advisor. To request approval, contact the Office of Student Involvement via email at getinvolved@umkc.edu with the organization’s recruitment request, student eligibility requirement, draft email invitation (no attachments), and contact information of the organization’s advisor/president.

Please note the request must be received at least four weeks prior to the requested delivery date of the recruitment invitation. The request must be limited to one email invitation and one reminder message.

Student Organization Office Space

A limited number of cubicles are available for RSOs on the third floor of the UMKC Student Union. This space is an opportunity for organizations to be present, recruit new members, host small meetings with organization members, and have a place to call "home" for documents and materials imperative to the success of the organization. Spaces are assigned and reassigned annually through an application process. 

Upon approval, RSOs will be notified via RooGroups and must sign an agreement form provided by the OSI. The OSI will assign space based upon availability and the point system below. Organizations with higher point totals will be prioritized for cubicle space. Earning more points demonstrates consistent involvement, leadership, and contribution to campus life. Meeting only minimum requirements does not guarantee space.

1 Point 

  • Be an RSO

2 Points

  • Successfully submit an event request
  • Collaborate with another RSO on an event or activity

3 Points

  • Participate in both Fall and Spring RSO fairs
  • Participate in at least two browsing fairs at New Student Orientation over the Summer

4 Points

  • Attend the required RSO training
  • Attend a leadership workshop or conference

5 Points

  • Submit a SOUL Award nomination (up to 5 points, or one submission)
  • Attend/have organizational representation at SOUL Awards (up to 10 points, or two attendees)

RSOs that have been allocated office space must maintain a minimum of six office hours Monday through Friday in which the office is open to the campus community. These hours must be posted in your space by the second week of class each semester. RSOs must also participate in the Fall and Spring RSO Fairs, and end of the year SOUL Awards. Failure to do so will result in removal of office space.

RSOs may not add additional furniture, equipment, or other temporary fixtures to their office space without written approval from the Coordinator for Leadership and Student Organization Development and Director of Student Union. 

Student Organization Resource Room

The Resource Room located on the third floor of the UMKC Student Union is available for student organization use (not for individual or academic purposes). In the resource room, students can create flyers and videos, use the vinyl machine, build projects using the craft supplies, make buttons and more!

To use this space, please visit the OSI front desk to check out a key. You must present your student ID and check in via RooGroups to receive the key. Please keep this shared space clean and tidy, as all RSOs will use this room throughout the year. If there are items your organization would like to have available in this space that is not already present, please email us at getinvolved@umkc.edu.

If your organization leaves the room disorderly or damage occurs during your check-out time, your organization’s MoCode Account will be charged a $35 cleaning fee.

Item Checkout

The OSI has many items that are available for daily checkout at the OSI front desk. These items include portable sound systems with microphones, ring lights, yard games, board games, and other supplies for organizational use. If items are left overnight, the student organization MoCode will be charged $30. These items may not be kept overnight without prior approval by the Coordinator for Leadership and Organization Development.

If your organization would like to check out these items, please submit OSI Item Check Out on RooGroups. If there are any additional items you would like the Office of Student Involvement to consider purchasing, please send us a message at getinvolved@umkc.edu.

Mail and Packages

Student organizations may make online purchases through the Office of Student Involvement. All packages will be delivered to the Student Union 320 and will be available for pickup at the OSI front desk. Upon package arrival, the student whose name appears on the package will be notified via email from getinvolved@umkc.edu.

Packages must be picked up by a current officer of the organization, and a valid student ID must be presented at the time of pickup. Packages will be held by OSI for up to one month following the email notification. Exceptions may be made if advance notice of a specific pickup date and time is provided to the OSI.

If a package is not picked up within one month of arrival and no notice of a delayed pickup is given, the package and its contents will become the property of the OSI.

Student Engagement Platform - RooGroups

RooGroups is the official online student engagement platform and student organization database that is administered by the OSI. To access RooGroups, visit RooGroups.umkc.edu. Students can learn more about current student organizations, register new organizations, conduct elections for organizations, register events, post campus news about your organization, and much more.

Students must log in to RooGroups using their UMKC single sign-on. RooGroups is intended to be an information hub and a place to highlight organizations, events, and involvement.

Any postings by students or student organizations are open to review and may be removed by the Director of Student Involvement. Conditions for removal include, but are not limited to, postings that are libelous, harassing, of a personal nature, or serve no legitimate purpose.

Event Management

Event Registration

All RSOs are required to submit event requests to the OSI via RooGroups. Due to the time required to successfully host a program that meets all programming deadlines, your organization must submit events within these minimum time frames:

  • All Events - 10 days before proposed event date
  • Events occurring in Swinney Center - 14 days before proposed event date
  • Events that include UMKC Catering - 4 weeks before proposed event date
  • Events that include a contracted speaker or an invited government official - 6 weeks before proposed event date
  • Events that include a contracted, small-scale musician, comedian, or similar artist - 6 weeks before proposed event date
  • Conferences - 6 weeks before proposed event date
  • Cultural Night or other large RSO led performance - 8 weeks before proposed event date
  • Events that include large-scale contracted musicians/concert, dances, or social gatherings - 8 week before proposed event date

Once the event is successfully submitted via RooGroups, it will automatically enter the approval Que. Events are reviewed by the OSI, as well as other UMKC offices and departments as necessary. OSI and other administrators will provide feedback and ultimate approval/denial of the event all via RooGroups. Students must reply directly via RooGroups to any additional questions asked by staff members.

On-Campus Venues and Space Requests

For the convenience of student organizations, the University allows executive board members of RSOs to reserve rooms in the Student Union, Atterbury Student Success Center, and classroom spaces if they are requested through RooGroups. Updated space listings can be found within the event submission form in RooGroups. RSOs must complete any and all space reservation processes in order to use reservable spaces, whether that process exists as a part of the RooGroups event submission or not. Some spaces require separate approval from a spaces administrator. If an RSO would like to use a space and cannot find a related reservation process, they may email getinvolved@umkc.edu. 

Student Auxiliary Services, who manage the UMKC Student Union and Atterbury Student Success Center, has special guidelines for decorations. All arrangements must be made a minimum of two weeks in advance and should be included in the initial event submission.

Off-Campus, non-partner Vendors

The use of vendors, (e.g. Red Bull) for an on-campus sponsored program is not allowed on campus under our current campus contracts and sponsorship agreements. Per the agreement, the University cannot directly or indirectly maintain any agreement or relationship pursuant to which any Competitive Products are associated in a fashion that tends to create the impression of a relationship or connection between the University and any Competitive Product. It is also agreed to that no permanent or temporary advertising, signage, or trademark visibility for Competitive Products will be displayed or permitted.

Activities Involving Food

If the event is not held in the Student Union or Atterbury Student Success Center, student organizations may purchase food from outside vendors. However, the organization must include the food provider's name in their event request on RooGroups.

The Student Auxiliary Services policy states that any food or beverage consumed in the UMKC Student Union (SU) or the Atterbury Student Success Center (ASSC) meeting rooms and activity spaces valued at five hundred dollars ($500.00) or more, must be ordered through the UMKC Dining Services by Sodexo Catering Department at https://umkc.catertrax.com/ or at (816) 235-1076. No food or beverage may be brought into the meeting rooms and activity areas from another source. 

The Square Tomato Catering menu and order form can be found online by visiting https://umkc.catertrax.com. Square Tomato Catering Menu provides RSOs low cost options that do not include Other options are available to Student Organizations as well and will be charged directly to your student organization’s MoCode.

Two exceptions to this policy may be made:

  1. Annually, there may be an International Food and Culture Night hosted in the SU or Pierson Auditorium of the ASSC. Food will be prepared and served by RSOs working directly with the International Student and Scholar Services office.
  1. Individual RSOs may apply, on a first-come first-served basis, for one additional exception for food and culture sharing to be held in the SU or Pierson Auditorium of the ASSC. The recognized student organization may bring in their own food for the one other event under the condition that it be confined to the sharing of cultures or in celebration of a particular holiday that requires special foods that are not available through UMKC Dining Services.

The following guidelines apply to the type of special exemption listed in Item 2 above:

  1. All food that is brought in may only be food that UMKC Dining Services cannot provide.
  2. A menu of food to be brought in must be provided with your request for an exemption. It must be reviewed and approved by the appropriate University and Dining Services representatives before approval for the event will be granted.
  3. All events requesting special exemption to the food policy must be held in either the multipurpose room of the SU or Pierson Auditorium in ASSC.
  4. Exceptions will not be made for groups wishing only to provide refreshments for meetings. The events must match the provisions stipulated in Item 2 of exceptions noted above.
  5. No food may be sold. 
  6. No publicity for any other catering/restaurant operation may be present. 
  7. Any food items that normally can be provided by UMKC Dining Services, i.e. chips, popcorn, snack, etc., must be ordered from UMKC Dining Services.
  8. All paper items, drinks, and supplies must be ordered through UMKC Dining Services by Sodexo, when available. 
  9. Groups may not prepare or store food in the facilities of the Student Union/Atterbury Student Success Center or use UMKC Dining Services by Sodexo equipment or serving utensils. This service is reserved only for International Food and Culture Night.
  10. Due to the increased amount of time required to properly plan and publicize special cultural events, special requests for permission to bring in food must be made a minimum of four (4) weeks prior to the event. 
  11. A representative from the RSO requesting the special exemption must attend a meeting with representatives from the following University offices: UMKC Student Auxiliary Services, UMKC Dining Services, and the Office of Student Involvement. Student Auxiliary Services will make arrangements for the meeting.

RSOs meeting in the UMKC SU and the ASSC may utilize an outside caterer for events valued at Five Hundred Dollars ($500.00) or less.

In support of student and department endeavors, such catering brought into the spaces must be pre-packaged with no broken seal or supplied by an officially licensed caterer. All items brought into the space, including pizza, must be packaged with no broken seals. All officially licensed caterers must have a Certificate of Insurance on file with the university prior to the service date.

The use of all university kitchens and supplies will be prohibited when exercising the under $500.00 catering clause. No access will be provided in these instances, regardless of request.

The expectation is that the gathering spaces in each facility will be returned in the same condition prior to use. A fee will be assessed when spaces are not restored to their original condition or damages related to the food event are apparent from the event. All food and accompanying materials are to be removed from the space and deposited in the designated area of each facility.

No RSO shall purchase food from a vendor unless that vendor possesses a Permit to Operate issued by the KCMO Health Department (2017 KCMO Food Code, Part 8-3). Vendors who do not possess an established Food Service Establishment Permit must obtain a Temporary Food Service Establishment Permit or other appropriate permit as set forth in the Food Code. A currently valid Certificate of Insurance will also be required.

A vendor shall not be required to possess or obtain an operating permit if the only foods being purchased are 1) pre‑packaged food items not subject to time/temperature controls or 2) low‑moisture foods such as peanuts, pretzels, and most baked goods (including cookies, cakes, muffins, and fruit pies).

Invoice or receipt of the items associated with an event may be requested at any time by Student Auxiliary Services personnel. All UMKC Catering orders are billed directly to RSO's MoCode.

Offering food from a professional catering service is the only option for food on campus (i.e Sodexo, Hyvee).. Purchasing, cooking, and serving food is prohibited as it holds high risk for undercooked food, allergies, and other issues.

Activities Involving Alcohol

It is the general policy of the University, in accordance with the University of Missouri Collected Rules and Regulations, that no alcohol shall be served or consumed on campus. In addition, no Student Activity Fee, Fundraising, or University funds may be used to purchase or otherwise provide alcohol for student organization events on or off campus.

RSOs may use Student Activity Fee funds for off-campus events where alcohol may be present if the following conditions are met:

  • Must be in good standing with the OSI. Good standing refers to the organization having no more than one strike against their organization in an academic year.
  • Events with off-campus venues must be cash bar only. Events with open bars or drink tickets will may not receive funding. 
  • Licensed bartenders must serve all alcohol. No self-serve or RSO bartending is permitted.
  • RSOs must obtain a HUB International liability insurance policy on behalf of their organization in a timely fashion prior to the event. This provides additional insurance should any member or guest of the organization provide damage or harm at the event to the venue or other persons. Student Activity Fee funding may not be used to purchase an insurance policy. 
  • Any organization or student that violates the Collected Rules and Regulations of the University of Missouri at these events will be held responsible to the University for their behavior.

Co-sponsorship with Outside Groups

Sometimes local organizations or businesses have purposes that coincide or complement an RSO's mission. In such circumstances, RSOs may co-sponsor events and/or tabling of organizations. In addition, the RSO hosting the outside group must be an integral part of the planning, development, and execution of the event (i.e. cannot reserve space and have no additional involvement).

To host a non-university organization on campus, RSOs can complete an event submission via RooGroups. Through this request process, the University will determine if the project or program results in profits or private gain for the non-University organization. If so, additional information will be required by the University, including the non-University organization’s liability insurance policy, and, in some cases, the non-University organization will be charged a venue fee.

The University will not enter into co-sponsorship of any program or activity in which the educational or public service implications are not evident, and which does not relate appropriately to the missions of the University or is in conflict with university-provided goods or services.

Run/Walk Events

Any RSO wishing to host/organize a recreational run/walk event must submit that event via RooGroups to be reviewed by the Office of Student Involvement. RSOs are free to co-sponsor existing community run/walk events but cannot organize the event on the UMKC campus.

Car Wash

Due to the safety risk involved, as well as the cost of utilizing university water, car washes on campus are prohibited.

Off-Campus Events

RSOs may hold events or programs in third party vendor locations (bars, clubs, restaurants) off campus. Kansas City only requires bars/restaurants to carry general liability insurance if the business has an outdoor cafe/seating area that extends into the City's right of way, so most locations where you may have an event may not be required by law to have liability insurance.

Good Business Practices would assume the vendor would have liability insurance. However, it is recommended as a part of planning your event, you request a current Certificate of Liability Insurance. 
Note that fire and property insurance may not include liability coverage, so you will need to closely review the certificate.

Your organization might consider buying additional special events coverage for large events. If your organization is a chapter of a national organization, you should contact the national organization to see if your event may be added as a rider to their liability coverage.

Student Activity Fee funds are not permitted to be spent on off-campus venue rentals. 

Raffles and Games of Chance

The State of Missouri indicates that a person engages in gambling when an individual pays to play a game of chance or places a wager on a future contingent event, not under his control or influence with the understanding that he will receive something of value if the individual wins the game or a certain outcome occurs. The Missouri Constitution does allow Missouri citizens to participate in otherwise unauthorized games of chance or skill if one of these two rules is followed:

  • Players must not be required to pay a fee of any kind to play the game or to receive a prize. This includes, but is not limited to general entry fees, cover charges, reservation fees, dues, mandatory donations, or registration fees. Suggested donations are okay as long as people can play without donating.
  • If a fee is required to play the game, then no prize of any value may be awarded to any player. This includes but is not limited to ribbons, trophies, tokens, tickets, coupons, points, food, travel, vacation expenses or money.

Raffles:

The Attorney General's Office states that a raffle is a game in which a participant buys a ticket for a chance at a prize, with the winner determined by a random drawing to take place at a location and date printed on the ticket. Missouri does not allow any organization to organize or participate in raffles unless they are recognized under federal law as a nonprofit charitable or religious organization.

Bingo:

You may operate a game of bingo if you follow the rules aforementioned regarding playing games of chance or skill. In other words, you cannot charge money to play and give away any sort of prize. You may do one or the other, but not both.

In the State of Missouri, you may operate a game of bingo where you charge money to play and give away a prize if you have a bingo license from the State of Missouri. You may apply for a bingo license if you are a non- profit organization that has maintained at least 20 members for the last five years prior to applying for the bingo license. Additional considerations apply.

Large Social Events, Dances, and/or New Member Presentations

In addition to all previously listed requirements, the following guidelines apply to any event that meets any of the following criteria:

  • Extends past 11:00 PM
  • Over 100 people projected to be in attendance
  • Alcohol is present at the event
  • Community (non-UMKC students) are involved and in attendance

Events that meet these criteria must have RSO Event Points of Contact, which serve as the University's go-to RSO members. 

Student Organization Event Point of Contacts Responsibilities

  • Must be current UMKC students and members of the sponsoring organization.
  • Must be on-site at the event at least one-half hour prior to the beginning of the event and stay for the entirety of the event.
  • Must be one per 50 people in attendance or a minimum of three point of contacts, whichever is greater.
    • One point of contact should be designated as the lead point of contact and that individual will be the main point of contact for the on-site building coordinator, UMKC police, and the UMKC Faculty/Staff advisor.
  • Must follow all UMKC policies, such as any risk management guidelines or building policies. The point of contacts will ensure that any individuals in attendance are aware of any relevant UMKC policies or procedures related to their event.
  • Must inform the RSO and its attendees of the consequences for alcohol and/or other controlled substances at the event.
  • Must assist the crowd in exiting the venue through the nearest exits in an emergency or at the conclusion of the event.
  • If a problem occurs, the point of contacts should contact their faculty/staff advisor and the UMKC police.
  • Must maintain a guest list of individuals at the event. This can be done by swiping student’s UMKC OneCard’s, checking students in utilizing their e-mails via the event in RooGroups or by keeping a paper log of all individuals in attendance at the event (with their full names). The RSO will be responsible for maintaining this guest list and will need to provide it to the Office of Student Involvement if requested.

Duties of the RSO Faculty/Staff Advisor

  • Must be present on-site at event unless deemed unnecessary by UMKC Police, the Office of Student Involvement, and/or the building
  • Must arrive one-half hour prior to the beginning of the event to review procedures and plans for the event with the building.
  • Must serve as an on-site contact for UMKC Police and/or the on-site building coordinator as needed to consult with the RSO Event Points of Contact.

RSO's Responsibilities

  • It is the responsibility of the sponsoring RSO to provide a safe environment for the members and guests in attendance. 
  • The sponsoring RSO(s) must pay for the use of the UMKC Police. RSOs are encouraged to build these costs into their budget requests. Costs may be charged to the organizations university account, or paid in advance. Cost estimates for UMKC Police officer are $120 for a 3-hour minimum ($40 per hour thereafter). The minimum charge from UMKC Police is for a 3-hour minimum, but events under 3 hours may still require UMKC police presence.

Failure to comply with any of the aforementioned guidelines may result in the following:

  • Event being cancelled or ended early
  • Loss of privileges for future use of campus facilities
  • Facility cleaning and/or repair fees
  • Loss of RSO recognition, freezing RSO funding, or losing appropriated funds

Movies

When showing a movie on campus (any showing that is NOT in your home/room) you must purchase the public performance rights for the film from the distributing company.

The Federal Copyright Act governs how copyrighted material, such as movies, may be utilized publicly. Student organizations that wish to show movies in a public viewing format must abide by the Federal Copyright Act and purchase rights to said movie in advance of screening. These rights must be purchased even if the movie is being shown at no cost to the attendees. These public viewing rights are commonly referred to as Public Performance Rights (PPRs).

Rates for PPRs range from $250 to over $1000 depending on the release date of film, size of anticipated audience, and other fees from production companies. 

PPRs are available from Swank Motion Pictures at https://www.swank.com/college- campus. If the film you are wanting to show is not available through Swank Motion Pictures, please contact the Office of Student Involvement at getinvolved@umkc.edu for additional information on acquiring PPRs.

A limited “Face-to-Face Teaching Exemption” does exist and copyrighted movies may be exhibited without a license only if the movie exhibition meets all of the following guidelines:

  • A teacher or instructor is present, engaged in face-to-face teaching
  • The institution must be an accredited, nonprofit educational
  • The showing takes place in a classroom setting with only the enrolled students
  • The movie is used as an essential part of the core, required curriculum being (The instructor should be able to show how the use of the motion picture contributes to the overall required course study and syllabus.)
  • The movie being used is a legitimate copy, not taped from a legitimate copy or taped from

Additional details regarding copyright laws as it relates to films shown on a college campus are available at https://www.swank.com/college-campus/copyright/. Based on the above guidelines, most RSOs would not qualify for a “Face-to-Face Teaching Exemption” and would need to purchase PPRs. 

For these reasons, we recommend that you make arrangements early and solicit funding from SAFC and/or other co-sponsorship organizations. Proof of license purchase will be required before events are confirmed in RooGroups.

Distribution of Literature on Campus

The OSI requires no approval for postings on Open Posting Boards (formerly referred to as OSI boards). There are still content, size, and time restrictions, and the OSI will still maintain a list of designated open posting areas.

  • The material does not state or imply that it is connected with the University of Missouri-Kansas City.
  • Distribution of materials does not constitute a violation of applicable state or federal laws.
  • Materials are not distributed from unattended receptacles or left in unattended piles (e.g., leaflets left on vehicles are prohibited).
  • Distribution does not obstruct pedestrian traffic, building access, or interfere with University operations.

There are also still specific building-controlled posting boards that may require approval from the department or school in which they are located. These boards may be restricted to materials relevant to individual units. Student organizations are responsible for removing materials within 48 hours after the subject of the posting has occurred.

Violations of this policy may be considered acts of vandalism and will be subject to appropriate disciplinary action. Repeated violations may result in loss of posting privileges for the organization responsible.

Please review the entire UMKC Campus Posting Policy here.

Demonstrations

The "open campus" has long been a traditional policy at UMKC. During formal sessions or in informal settings, the entire academic community, students, faculty, and staff, have the right to hear and express varying viewpoints.

These discussions often center on such areas as educational, research or service functions and objectives of the University.

In addition, the freedom to demonstrate in an orderly fashion as a means of presenting views is recognized by the University. However, UMKC does not condone demonstrations that interfere with the freedom of decision and action of other students or that prevent the free movement of students to or from classes, lectures, seminars or employment interviews. When such demonstrations occur, the institution and academic community must take action, even if such action protects the rights of just one student.

Freedom of expression is one of the hallmarks of a democratic society. While orderly demonstrations are not to be interpreted as infractions of University rules, disorderly demonstrations that disrupt the normal life on campus are considered violations. In these cases, individuals who are responsible will be subject to the established disciplinary procedures and policies.

UMKC's Campus Free Expression Act of 2015 Guidelines

All members of the University of Missouri - Kansas City community, students, faculty, and staff share a mutual interest in maintaining conditions where the work of the University can go forward freely, in accordance with the highest standards of quality, institutional integrity, and freedom of expression. To that end, UMKC is committed to retaining an academic environment for free expression and debate where each member of the public has the freedom to speak, assemble peaceably, and to petition for redress of grievances.

The following regulations are adopted to govern the time, place, and manner of demonstrations and other assemblies that fall under the Missouri Campus Free Expression Act (MO Senate Bill 93) of 2015.

Members of the Public, At Large:

Members of the public engaging in expressive activity on campus should follow the following requirements. Expressive activities must be outside University buildings unless otherwise authorized by University personnel. Expressive activities must not:

  • Attract a crowd larger than the location of the spontaneous expressive activity can safely contain.
  • Significantly disrupt University activities inside or outside of buildings (including classes).
  • Significantly disrupt previously scheduled campus events.
  • Utilize any amplification that disrupts adjacent University activities.
  • Obstruct entrances or exits to buildings
  • Obstruct vehicular or pedestrian traffic.
  • Include camping or the use of temporary shelters (e.g., tents).
  • Affix items to any permanent structure or grounds (railings, buildings, greenways, trees, etc.).
  • Light any material on fire provided that hand-held candles may be utilized with special permission of the UMKC Fire Marshal. Other open flame devices and bonfires are strictly prohibited.
  • Represent a threat to public safety, according to the discretion of UMKC Police.

Students and RSOs:

A student at the University of Missouri - Kansas City assumes an obligation to behave in a manner compatible with the University's function as an educational institution and voluntarily enters into a community of high achieving scholars as part of their recognition process. Consequently, while members of the public may have the opportunity to express themselves freely, students and student organizations are held to higher standards and may not engage in any type of harassment, bullying, retaliation, discrimination, or any other act violating the University of Missouri System Student Standard of Conduct.

The following provisions apply to both reservation requests and spontaneous expressive activities.

  • Distribution of Written Material: Non-commercial pamphlets, handbills, circulars, newspapers, magazines and other written materials may be distributed on a person-to-person basis in open areas outside of buildings and other closed structures on the campus.
  • Expressive activity and expression covered under this policy must be in compliance with all applicable state and federal laws and University of Missouri policies, rules, and regulations.
  • An activity that results in damage or destruction of property owned or operated by the University or property belonging to students, faculty, staff, or guests of the University is prohibited. Persons or organizations causing such damage may be held financially responsible.
  • Persons or organizations responsible for an activity covered under this policy must remove all signs and litter from the area at the end of the event. Otherwise, persons or organizations responsible for the event may be held financially responsible for any cleaning costs. Any items left behind or unattended (including memorials) may be removed after the event.
  • When assessing a reservation request or when informed of spontaneous expressive activities on campus, University of Missouri - Kansas City personnel must not consider the content or viewpoint of the expression or the possible reaction to that expression, except to the extent such factors are relevant to assessing appropriate security measures. 
  • University personnel may not impose restrictions on individuals or organizations engaged in expressive activities due to the content or viewpoint of their expression or the possible reaction to that expression. In the event that other persons react negatively to this expression, University personnel can take all necessary steps to ensure public safety while allowing the expressive activity to continue. 
  • UMKC Police maintain ultimate discretion to end any activity if it is deemed to be a threat to campus safety.

Press Releases

Events open to the public can be advertised via a press release coordinated by University Marketing and Communications. Students can contact UMKC Strategic Marketing and Communications Office to request a release. Press releases are generally sent six weeks before an event.

High Risk Events

RSOs are independent and therefore are not covered by the University of Missouri System’s own insurance programs. This can be a problem because student events can lead to property damage and bodily injuries. Whenever you are planning an event on or off-campus you need to ensure that your RSO is taking the necessary precautions to protect your members and guests. If your organization is possibly high risk, you may have to obtain an additional Certificate of Insurance (usually free for on campus events).

High-Risk Events include, but are not limited to, those with:

  • Foam parties
  • Animals
  • Sports or other athletic activities
  • Performances of any kind
  • Moving vehicles
  • Tools, weapons, or heavy equipment
  • Fire (including cooking)
  • High attendance in an outdoor venue
  • Film/video shoots

Low-Risk Events Include:

  • Meetings
  • Lectures
  • Receptions
  • Seminars
  • Teleconferences

Liability Insurance

Because the University cannot provide signature authority for any events off-campus, the Office of Student Involvement encourages all student organizations hosting events off-campus to consider the purchase of third- party liability insurance.

RSO leadership should work directly with HUB International, a third-party insurance group which provides insurance on an event-by-event basis for student organizations. Most insurance policies cost around $125 and can be paid for using Student Activity Fee funds.

For questions specific to the policy, student leaders should contact Joyce Cummings at HUB International at (925) 609-6500.

For all Insurance purchases, please be sure to list “University of Missouri Board of Curators” as an additional insured name.

Address:

316 University Hall

Columbia, Missouri 65211

Is insurance for an off-campus event necessary?

Although the University cannot require that Registered Student Organizations obtain insurance for off-campus events, having insurance is recommended, especially for events involving physical activity, transportation, or minors. In some cases, the RSO may have no choice but to obtain insurance, because the outside facility hosting the event demands proof of coverage before allowing the event to occur.

Student Organization Financial Guidelines

Organization Dues

RSOs may not require paid dues as part of campus-level membership and must include the statement “Paying dues is not a mandatory requirement to be considered a campus-level member of this organization” in their organization constitution. Organizations that do assess non-mandatory campus-level dues may have different levels of membership for students that do and do not pay dues. An organization that is required by a national, state, or other regional chapters (above the campus level) does not need to include the dues statement in its constitution.

Fundraising

All fundraising activities require the University’s prior approval before any action can be taken on behalf of the University, student organizations, or individuals. Fundraising activities must be submitted via RooGroups as an event request to receive approval.

Student organizations soliciting online, crowdsourcing, and funding from businesses or individuals must seek permission from the UMKC Office of Advancement. 

Fundraising funds must be turned in to the OSI for deposit into student organization accounts. These funds will become self-generated revenue (SGR) funds. SGR funds will rollover from year to year if not utilized. All deposits must be in cash or check, which should be made out the University of Missouri-Kansas City with the Student Organization name and MoCode in the Memo line. Deposit slips are required and are available in the OSI.

Gift Cards

RSOs are not permitted to purchase gift cards for any reason. 

On-Campus Sales

The sale of anything, the solicitation of subscriptions, or the collection of dues is prohibited in University buildings and on University grounds without prior authorization of the Vice Chancellor for Administration and Finance and the Office of Student Involvement.

If you would like to sell anything as part of your event, RSOs must report that on the RooGroups event request form using the checkboxes when prompted. This event and sale portion must be approved prior to selling anything. Food items are never permitted to be sold on campus. 

Permission to sell item(s) on University property is given only to UMKC faculty, professional staff, and recognized student organizations. The sales table/booth must be staffed at all times by a member of the sponsoring organization who is a currently enrolled student at UMKC.

The University shall not be used for commercial or promotional advertising purposes, nor will the name of the University be identified in any way with the aims, policies, programs, products, or opinions of any organizations or its members; an exception may be made by the Board of Curators upon recommendation of the President of the University. When an exception is made, the conditions for using the name will be prescribed.

T-shirts, Memorabilia, and Merchandise

If your organization would like to purchase goods or other memorabilia, these designs must first be reviewed by the OSI and UMKC Strategic Marketing and Communications. The use of the University name, logo, and emblem is restricted solely to RSOs in good standing. The OSI will work with the Strategic Marketing and Communications to assure that all merchandise bearing UMKC and its affiliated marks promote and protect the University.

Click here to view the UMKC Brand Identity Standards. Refer to section 3.4 Licensed and Promotional Merchandise, page 69 for information related to RSO items. 

All RSO merchandise designs must:

  • Include the UMKC primary logo or word mark
  • Include the specific name of RSO
  • Not include the academic unit or designated school name (i.e., School of Nursing, School of Dentistry, School of Science and Engineering)

If the academic unit or designated school name is needed, the funding must come solely from the academic unit or school directly, not via Student Activity Fee funds or Self Generated Revenue. 

Click here to submit a merchandise design request.

Off-Campus Bank Accounts

Off-Campus bank accounts are discouraged by UMKC. Only nationally affiliated organizations that require an off-campus bank account and have their own Tax ID should utilize off-campus accounts. The only organizations that typically fall under this are national social fraternities and sororities.

You are held responsible for claiming this off-campus bank account income as earned income on your taxes if you have your name and social security number as the account holder.

Employer Identification Number (EIN) and Tax Exemption

An Employer Identification Number (EIN) is used to identify an entity for use in filing tax returns with the government, opening bank accounts, and other official record keeping.

It is NOT recommended for students use their personal social security numbers to open an account on behalf of an organization because:

  • If the bank account earns interest income, the bank issues a 1099 on the person whose social security number is on the account. A copy of the 1099 is sent to the IRS and Missouri Department of Revenue.
  • When tax returns are processed 1099’s are matched with a person’s filed tax returns. If the 1099 information is missing, or has not been accounted for, that person will probably be contacted by a taxing authority.
  • That person will have to report this account on the 1099 Tax Form every year it is open under their social security number. 

You may apply for an EIN using the following methods:


Although your organization is affiliated with the University of Missouri -Kansas City, RSOs are not allowed to use the University’s information as their own when completing non-profit applications or W-9 when raising funds for your organization.

Your organization may apply for 501(c)3 tax exemption on your own. The OSI strongly encourages student organizations wishing to file as a 501(c)3 to fully research the steps and requirements associated with the process. As a reminder, the OSI cannot provide tax advice. If your organization wishes to seek status as a 501(c)3 organization, we encourage you to discuss your organization's situation with a tax advisor.

Cash Handling

All cash or checks meant to fund RSO activities must be deposited immediately following collection. These funds will become self-generated revenue (SGR) funds. SGR funds will rollover from year to year if not utilized. All deposits must be in cash or check, which should be made out the University of Missouri-Kansas City with the Student Organization name and MoCode in the Memo line. Deposit slips are required and are available in the OSI.

Checks will not be accepted for deposit after 10 business days.

Purchase Cards

The OSI, in partnership with academic units, have purchasing credit cards (p- cards) available for student organization use.

To make purchases, RSOs can request use of an OSI p-card via RooGroups. 

Click here to request an OSI p-card

Requests must be submitted at least 72 business hours in advance of their requested check-out date (if the card is needed on Friday, the p- card form must be turned in by at least Tuesday of the same week). There are three check-out cycles every Monday-Thursday from 8:30 am to Noon, 1 pm to 4:30 pm, and 5:00 pm to 6:30 pm On Friday there will only be two check-out cycles from 8:30 am to Noon and 1:00 pm to 4:30 pm. All purchases must be completed, and the card must be returned to OSI before the end of your check-out cycle. OSI p-cards cannot be kept overnight.

RSOs connected to the School of Pharmacy, Law, Dentistry, Nursing and Health Sciences, or Science and Engineering can request use of an academic unit p-card via RooGroups. Academic units that have student organization p-cards have their own reservation process. Because this process is facilitated by staff outside the OSI, RSOs must work with the individual academic unit P-Card custodian for pick up and return instructions.  

Click here to request an academic unit p-card

RSOs are limited to purchases of $999 or less when using a p-card. If a transaction over $999 is made, the transaction will automatically be declined. Rather, RSOs should submit a Purchase Request for all credit card payments over $999. 

Click here to submit a Purchase Request

In addition, students may not split charges on the p-cards. For example, if a purchase total is $1250, the vendor may not make $900 transaction and then a $350 transaction to complete the order/payment. This is considered p-card splitting and is not allowed per University of Missouri System Rules and Regulations.

Please note that p-cards cannot be used for the following:

  • Alcohol or Liquor Store Purchases
  • Purchases at Costco
  • Gasoline
  • Hotels
  • Software License Agreements
  • Entertainment Venues (bowling, skating, etc.)
  • Leases/Rentals Requiring an Agreement
  • Professional and Consulting Services
  • Personal Items, Cash Advances, or Loans
  • Computers

RSOs who violate these p-card guidelines will receive 'strikes,' up to three per fiscal year. 

Reasons RSOs might receive a strike:

  • No receipt
  • Receipt not itemized
  • Purchased gift cards
  • Purchase not tax exempt
  • Splitting a purchase
  • Illegal items
  • Making travel arrangements outside of OSI travel guidelines
  • Returning p-card late
Strikes result in the following sanctions:
  1. First Violation:
    • Student Org Leaders must re-complete the Canvas training. No access to purchase card until complete.
  2. Second Violation
    • Student Org Leaders must complete in-person purchase card training. This training will be offered at least monthly. No access to purchase card until complete.
  3. Third Violation
    • SAFC funds are swept and access to purchasing is limited, at the discretion at the OSI.

Purchase Requests

A purchase request is utilized to request check payments, credit card payments over $999, payments requiring contracts, Amazon purchases, and other things that cannot be completed by checking out a p-card. A purchase request can be made via RooGroups and requires submission of all required documents (i.e. invoice, quote, or contract)

Payment cannot be paid in advance of receiving the product or service, unless specifically stipulated in the contract (i.e., deposits). Payments cannot be made in cash, only mailed check or ACH (direct deposit). Once a purchase request is made and the OSI reviews, approved, and processes it, the responsibility for completing payment system onboarding is that of the vendor. RSOs cannot complete payment system onboarding on behalf of a vendor. 

Click here to submit a Purchase Request

Contracts and Agreements

RSOs hosting an on-campus program with a vendor/performer, or hosting an off-campus program funded by Student Activity Fee allocations, must submit a contract for review/approval before the event date and prior to advertising your event. Contracts should be submitted as part of a purchase request, at least 6 weeks in advance of the proposed performance or event date. Purchase requests for contracts submitted after the event date has passed will not be processed and will be denied. Contracts should be submitted with the vendor's signature already included. 

The University will provide liability coverage and ultimate signature authority for all events on campus.

RSOs are not permitted to sign contracts on behalf of the University, as RSOs are recognized by the University but not considered official agents of UMKC. Similarly, the University may not enter into agreements on the RSO's behalf. All contracts/agreements must be reviewed and signed by UMKC Finance and Administration and/or UM System General Counsel. 

RSOs hosting an off-campus program not funded by Student Activity Fee allocations with a vendor/performer do not need to submit a contract for review/approval, however can and should consult the OSI for more information before signing anything. RSOs should consider the risk involved and take potential pitfalls into consideration. The OSI nor the University can provide support or resources to RSOs who act on their own accord.  

The University will not provide any liability or other insurance coverage off-campus. The OSI encourages all groups hosting events off-campus to consider purchasing third-party liability insurance. 

The University has developed template agreement/contracts for your RSO to utilize if a vendor/speaker/performer does not have their own. Click each link to access the template.

  • Performance Agreement under $300
  • Performance Agreement above $300
  • Appearance Agreement (used for guest speakers, lecturers, Master Classes)
  • Independent Contractor Classification Documentation (must be completed when payment is being made directly to individual)
    • The checklist satisfies IRS regulations requiring clear demonstration that the individual should be treated as an independent contractor, rather than an employee, for tax purposes. The checklist also documents the citizenship status of the independent contractor which is important in determining if non-resident alien taxation issues exist. Be aware that contracting with non-US citizens has special tax implications. Processing agreements of this type requires additional time.

Click here to review more information and FAQs about contracts and agreements. 

For some events, a Hold Harmless Agreement may be necessary for participants engaging in any high risk activity. This form can be provided to the organization via the RooGroups event request process.

All payments for contracts and agreements must be processed through the OSI via purchase request. If departments, academic units, or other UMKC or UM system funding sources would like to contribute to the agreement payment, the payment can be split between multiple MoCodes. If off-campus contributions are being made towards payment of a contract or agreement, that contribution is expected to have already been deposited into the RSOs self generated revenue account. Campus departments, academic units, or other UMKC or UM System funding sources should not transfer or otherwise deposit monies into a RSO self generated revenue account or Student Activity Fee account. 

Payments for contracts and agreements can only be paid with a paper check or ACH (direct deposit) and cannot be paid with a p-card, regardless of specific vendor processes or requests. Each vendor is responsible for completing their onboarding in the UMKC Finance and Administration payment gateway. RSOs cannot complete payment system onboarding on behalf of a vendor. 

To enter into any contract or agreements, the OSI and the Student Government Association requires that a RSO be able to financially cover the cost of the contract without relying on pending funding. If a student organization is unable to do so, it is recommended that the student organization seek out funding to increase their financial resources before entering into a contract or agreement.

Payment Processing Timeline

Do not promise that a payment will be available for the day of the event or a specific date. The timeline for payment processing can take up to 6 weeks from the day all required documents are submitted.

  1. OSI staff reviews the purchase request in RooGroups and checks for related event submission.
  2. Upon approval, the paperwork included in the purchase request is forwarded on to UMKC Finance and Administration who review the contract or agreement, if applicable.
  3. Upon approval, UMKC Finance and Administration creates a payment request detailing the vendor information, purchase information, and RSO accounting information.
    1. In between steps 4 and 5 is when the contracted vendor will be prompted to onboard into the UM System PaymentWorks platform. The vendor will be prompted via the email they provide to the RSO, which is then included in the purchase request.
  4. Upon submission of the payment request, UM System Accounts Payable Shared Services Center will verify all information and either approve payment or send it back to the OSI with questions and requests for further clarification.
  5. Once the payment request has been approved for payment, payment will be processed as either a check on the first Tuesday following release, a direct deposit (if vendor has been onboarded to PaymentWorks) on the night following release.
  6. Payment is made to the vendor.
    1. If indicated for a mailed to address, the check will be mailed on Wednesday
    2. If indicated a check to be picked-up from OSI, the requestor will be notified that the check is available.

Student Organization Travel Guidelines

To ensure that events or activities involving student travel are consistent with the mission of the University and that student safety issues have been addressed, RSO travel being paid for with Student Activity Fee allocations must be reviewed and approved in advance by the RSO advisor and by the OSI.

Travel to University-sponsored activities is limited to UMKC students, faculty, or professional staff unless authorized by the OSI who may permit other students, faculty, or staff in the University of Missouri System.

Student Activity Fee funding for RSO travel can be requested by submitting a RSO Annual budget request, or RSO Event by Event budget request. Both of these requests are available via RooGroups. Full funding for travel must be secured before a travel request can be made. 

All travelers are responsible for their own behavior and any resulting consequences and are subject to the provisions governing behavior of representatives of UMKC and are subject to the supervision of the advisor from UMKC participating in travel. UMKC is not liable for any loss, damage, injury, or other consequences resulting from a traveler’s failure to comply with University rules and regulations, the direction of University employees, or applicable local, state, and federal laws.

In order to make travel arrangements, RSOs must submit a Travel Booking Request via RooGroups. This form will request all applicable information. This form must be completed at least four weeks in advance of departure, or five weeks in advance for international travel. No adjustments or changes will be made once travel is booked by OSI.

Click here to submit a Travel Booking Request

The OSI will make all arrangements for travelers, including flights, hotels, rental vehicles, registration, shuttles, etc. These accommodations will be billed directly to the RSO account. Students who reserve travel accommodations on their own will not be reimbursed for their expenses. Furthermore, students should not "hold" hotel rooms in advance. Rather, students should work proactively with the OSI to arrange for travel to minimize out-of-pocket trip expenses. The OSI cannot process reimbursements for any expenses, including those related to travel. 

While most RSO travel is funded via Student Activity Fee allocation or self-generated revenue (SGR), there will be times when student travel expenses exceed their budgeted allocation. In these situations, students will be notified of the travel overage and will sign an agreement with the OSI stating they are personally responsible to reimburse their student organization or the Student Activity Fee Committee for the remaining balance.

Students must pay this bill in a timely fashion. Consequences for not paying this bill on time include a hold on their student account, restriction of enrollment, or withholding of degree and/or transcripts.

Passenger Rental Vehicle Information

The cost of renting vehicles vary on a per day/week basis for all vehicles. The largest passenger vehicle that can be rented for sanctioned UMKC student organization travel is a 10 Passenger Van. Other guidelines are listed below:

  • No driver younger than 21 will be allowed to drive a rental vehicle.
  • Smoking is not permitted in the vehicle.
  • Alcoholic beverages or illegal drugs will not be carried, consumed, or used inside the vehicle.
  • The vehicles are only to be used for lawful purposes and official University business.
  • The rented vehicles are covered by the University’s insurance policy.
  • The insurance card, registration, and roadside assistance information for the vehicles must remain in the vehicles at all times. 
  • The driver may not use a cell phone and/or operate any other communication device while driving (unless for emergency situations).
  • Luggage may not be stored on the roof of the vehicle. 
  • Luggage may not be stacked higher than the top of the setbacks. 
  • Driving after 12:00 midnight is discouraged; driving 1:00 am through 5:00 am is prohibited.
  • For long distance trips, drivers should rotate every two (2) hours
    • We recommend a maximum driving shift of two hours, with no driver taking more than three shifts. The maximum driving day with three drivers should not exceed 18 hours.

Passenger Rental Vehicle Liability

Rented vehicles are covered by the University’s insurance policy.

The self-funded Automobile Liability Program provides coverage for bodily injury or property damage liability arising out of the operation of use of university-owned or operated vehicles. All University officers, agents, employees, authorized volunteers and authorized students are covered under this program. 

International Travel

All students, faculty, or professional staff that are participating in international travel must not only follow the above travel guidelines but also work directly with the Office of Study Abroad and Global Engagement to have international travel approved. No travel accommodations will be made until approval has been sent to the OSI by the Student Abroad office.

Please note that no University funding may be used for international travel to countries on the United States Department of State Travel Advisory List.

Click here to see the list of countries on the United States Department of State Travel Advisory 

Click here to view the OSI RSO Travel Packet, which includes recommendations, detailed explanation of processes and requirements, and emergency procedures. 

Social Media Policy

Click here to view the UMKC Social Media Policy.

Student Organization Code of Conduct

Student Organizations at the University assume an obligation to behave in a manner compatible with the University's function as an educational institution and voluntarily enters into a community of high achieving scholars. Consequently, students must adhere to community standards in accordance with the University’s mission and expectations.

These expectations have been established in order to protect a specialized environment conducive to learning which fosters integrity, academic success, personal and professional growth, and responsible citizenship.

Click here for a complete, updated listing of the Student Code of Conduct.

Hazing

Hazing is strictly prohibited in the State of Missouri and by the University of Missouri—Kansas City. Hazing, defined as any intentional, knowing, or reckless act committed (whether individually or in concert) against another person or persons regardless of the willingness of such other person or persons to participate, that: 

  1. Is committed in the course of an initiation into, an affiliation with, or the maintenance of membership in a group or organization; and
  2. Causes or creates a risk, above the reasonable risk encountered in the course of participation in the University or the organization (such as the physical preparation necessary for participation in an athletic team), of physical or psychological injury, including:

    1. Whipping, beating, striking, electronic shocking, placing of a harmful substance on someone’s body, or similar activity;
    2. Causing, coercing, or otherwise inducing sleep deprivation, exposure to the elements, confinement in a small space, extreme calisthenics, or other similar activity;
    3. Causing, coercing, or otherwise inducing another person to consume food, liquid, alcohol, drugs, or other substances;
    4. Causing, coercing, or otherwise inducing another person to perform sexual acts;
    5. Any activity that places another person in reasonable fear of bodily harm through the use of threatening words or conduct;
    6. Any activity against another person that includes a criminal violation of local, State, Tribal, or Federal law; and
    7. Any activity that induces, causes, or requires another person to perform a duty or task that involves a criminal violation of local, State, Tribal, or Federal law.

Failure by a group's or organization's executive officers to intervene to prevent, discourage, and/or report hazing of which they are aware or reasonably should be aware also will be deemed a violation of this policy.

From the UM Collected Rules and Regulations (CRR) Chapter 200.010.

CRR 200.020 Rules of Procedures in Student or Student Organization Conduct Matters

What is hazing? Hazing is any activity expected of someone joining or participating in a group that humiliates, degrades, abuses, or endangers them regardless of a person’s willingness to participate.

  • More than half of college students involved in clubs, teams, and organizations experience
  • Nearly half (47%) of students have experienced hazing before coming to
  • Alcohol consumption, humiliation, isolation, sleep deprivation, and sex acts are hazing practices common across student

The Stop Campus Hazing Act requires higher education institutions, including UMKC, to report hazing incidents, create and distribute a comprehensive hazing prevention program, and develop campus policies on hazing.

Read H.R.5646 – Stop Campus Hazing Act

Hazing “Myths and Facts”

Myth #1: Hazing is primarily a problem for fraternities and sororities.

Fact: Hazing is a societal problem. Hazing incidents have been frequently documented in the military, athletic teams, marching bands, religious cults, professional schools, and other types     of clubs, and/or organizations.

Myth #2: Hazing is no more than foolish pranks that sometimes go awry.

Fact: Hazing is an act of power and control over others—it is victimization. Hazing is pre-meditated and NOT accidental. Hazing is abusive, degrading and often life- threatening.

Myth #3: As long as there’s no malicious intent, a little hazing should be OK.

Fact: Even if there’s no malicious “intent” safety may still be a factor in traditional hazing activities that are considered to be “all in good fun.” For example, serious accidents have occurred during scavenger hunts and kidnapping trips. Besides, what purpose do such activities serve in promoting the growth and development of group team members?

Myth #4: Hazing is an effective way to teach respect and develop discipline.

Fact: Respect must be earned, not imposed. Victims of hazing rarely report having respect for those who have hazed them. Just like other forms of victimization, hazing breeds mistrust, apathy, and alienation.

Myth #5: If someone agrees to participate in an activity, it can’t be considered hazing.

Fact: In states that have laws against hazing, consent of the victim can’t be used as a defense in a civil suit. This is because even if someone agrees to participate in a potentially hazardous action it may not be true consent when considering the peer pressure and desire to belong to the group.

Have you witnessed or been a victim of hazing at UMKC? Click here to directly report hazing.

Student Right-To-Know Statement

In accordance with Public Law 101-542, UMKC reports 74 percent of its first-time freshmen students return the second year. The UMKC Police department publishes an annual campus report on personal safety and crime statistics. The report is available at the UMKC Police Department Office, located in the Cherry Street Parking Structure, upon request or on the UMKC Police Department website.

Grievances 

It is the policy of the University of Missouri to provide equal opportunity for all enrolled students and applicants for admission to the University on the basis of merit without discrimination on the basis of their race, color, religion, sex, sexual orientation or gender identity, national origin, age, disability, or Vietnam-era veteran status. Sexual harassment shall be considered a form of discrimination.

To ensure compliance with this policy, all University of Missouri prospective or enrolled students will have available to them this student discrimination grievance procedure for resolving complaints and/or grievances regarding alleged discrimination. This grievance procedure neither supersedes nor takes precedence over established University procedures of due process for any and all matters related to academic dishonesty, grade appeals, traffic appeals, disciplinary appeals or other specific campus procedures that are authorized by the Board of Curators and that deal with faculty and staff responsibilities. These proceedings may be terminated at any time by the mutual agreement of the parties involved.

NOTE: A grievance concerning specific incidents filed under this discrimination grievance procedure will not be processed on behalf of any student who elects to use another University grievance procedure. In addition, the filing of a grievance under these procedures precludes the subsequent use of other University grievance or appeals procedures for the same incident.

  • Definitions of Grievances: A complaint is an informal claim of discriminatory treatment. A complaint may, but need not, constitute a grievance. Complaints are processed through informal procedures. A grievance is the written allegation of discrimination that is related to Recruitment and admission to UMKC
    • Admission to, and treatment while enrolled in, an educational program
    • Employment as a student employee on campus
    • Other matters of significance relating to campus living or Student Involvement, including, but not limited to, assignment of roommates in residence halls, actions of fraternities and sororities, memberships in or admission to clubs or organizations, student health services, and financial aid awards

A student with an informal complaint will be provided a copy of the appropriate policy and procedure on student complaints and grievances, and the Vice Provost for Student Affairs or their designee will be available to help the student understand the opportunities afforded through such policies and procedures. The Vice Provost for Student Affairs is located in Suite 320 in the UMKC Student Union. 

Clery Campus Security Act

The Jeanne Clery Campus Safety Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information.

Click here to review the the full statute as written into law by the U.S. Congress. 

Click here to learn more about The Jeanne Clery Campus Safety Act. 

The University of Missouri-Kansas City is required to annually disclose statistics concerning the occurrence of certain crimes reported to law enforcement agencies.

For Student Organization Advisors and Sponsors: Due to your position on campus, you are designated as a campus security authority (CSA) due to “significant responsibility for student and campus activities.” Due to your position on campus you are designated as a mandatory reporter under Title IX, but you are also identified as a Campus Security Authority under the Clery Act.

Questions or concerns related to these Registered Student Organization Standards of Practice should be directed to the Office of Student Involvement by emailing umkcgetinvolved@umkc.edu or by calling 816-235-1407.