Set up Multi-factor authentication (MFA) for Microsoft 365 and employee email

1. Sign in to Microsoft 365 with your UMKC Username@umsystem.edu and password.
   
   
   If this is your first time signing in, you will be prompted for more information. Click Next.
   


2. You will be prompted to download the Microsoft Authenticator app on your mobile device. A download link for sending the app to your device is provided if needed.
   
   
   If you choose this method you will need your computer and mobile device. You cannot set the app up using just your phone.
   
   NOTE: If you do not want to use the Microsoft Authenticator app, choose I want to set up a different method (See directions below How do I set up phone call or text message authentication?


3. Once you have the app installed on your mobile device, choose Next on your computer.
   


4. Scan the QR code on your computer with the app on your mobile device. Click Next on your computer
   


5. You wil be prompted to respond to a notification you receive on your mobile device to Approve sign in.
   


6. We highly encourage you to add a second authentication method by clicking I want to set up a different method at the bottom of this window so you can add your phone as a backup method for MFA. If you don't have a second method to add, click Next to complete the registration process.
   

If your phone is lost or replaced, or you need to update your MFA methods for any reason, you can do so by signing into your Microsoft 365 security info page. From this page you can change your default sign-in method, delete or change existing methods, or require sign in from all active devices.

It is recommended to have at least two authentications methods set up.

1. Sign in to Microsoft 365 with your UMKC Username@umsystem.edu and password.


2. Click Add method.
   


3. Select Phone from the drop down and click Add.
   


4. Enter your phone number and choose if you would like to receive a text or phone call to receive the code. Choose Next.
   


5. A test text message or phone call will be sent to your device. Enter the code you receive. Click Next
   


6. You will receive a message confirming success registration. Click Done.
   

Beginning Wednesday, August 5, 2020, you will be prompted to confirm your MFA settings the next time you login to any Microsoft service.

Moving forward, you will be prompted to confirm your security settings annually. If everything is correct you can simply acknowledge and click Done. Now’s a great time to add any additional 2nd authentication factors (such as a SMS or the Microsoft Authenticator App) to ensure you are always able to login to University resources.

• Microsoft Office 2016 or later
• Outlook for iOS and Android (2 most recent versions)

• The latest Microsoft Office apps are available to any currently enrolled student or active faculty or staff. More information regarding obtaining Office365 can be found on the Office 365 ProPlus page.
• You can find more information about email applications for mobile devices below:
  • Office 365 Mobile Device page for students
  • Exchange Mobile Device page for Faculty and Staff
• As always, you can access your email via the web. Additional information and instructions for accessing your email are available on the UMKC Webmail page.

Students:
Your authentication will be valid for up to 90 days.

Things that could force you to re-authenticate:

• If you sign in and out again in Office clients
• Don't log in for 14 days on that device
• Change your password
• Swap between Office 365 accounts

Employees:

• Most employees are eligible for a O365 Pro Plus license and will need to use MFA every 30 days per device by choosing don't ask again for 30 days at the log in screen.


• Non-eligible employees will need to authenticate on every log in. Contact the Tech Support Center for more information on your O365 license.

Retirees and Alumni will need to authenticate on every log in.