The VA determines enrollment status by the dates of your enrollment, not by the amount of hours of enrollment for the entire semester. Enrollment dates can vary based on the sessions you are enrolled in during the semester. Information about session dates can be found on the academic calendar.
Note: you must be enrolled over half time to receive eligible Basic Allowance for Housing (BAH) benefits.
Example 1: During the fall semester Kasey Roo is enrolled in 6 hours during the regular 16-week session, 3 hours in the 8-week 1 session and 3 hours in the 8-week 2 session. As an undergraduate, the VA would not consider her full time, but instead ¾ time at 9 hours when the sessions overlap.
Example 2: During the spring semester Kasey Roo is enrolled in 9 hours during the regular 16-week session, 3 hours in the 8-week 2 session. As an undergraduate, the VA would not consider her full time until the second 8-week session began. During the first 8 weeks of the regular 16-week session the VA would consider her in ¾ time at 9 hours.
Example 3: During the summer semester Kasey Roo is enrolled in 6 hours during the regular 8-week session. As an undergraduate, the VA would consider her full time during those 8 weeks.
Example 4: During the summer semester Kasey Roo is enrolled in 3 hours in the 4-week 1 session, and 3 in the 8-week regular session. As an undergraduate, Kasey would be considered full time during the time her 4-week 1 session overlapped with the 8-week regular session, but not after the 4-week session ended.
Example 1: During the fall semester Kasey Roo is enrolled in 6 hours during the regular 16-week session, 3 hours in the 8-week 1 session. As a graduate, the VA would consider her full time, time at 9 hours when the sessions overlap. After the 8-week 1 session ended Kasey would be at ¾ time at 6 hours.
Example 2: During the spring semester Kasey Roo is enrolled in 3 hours during the regular 16-week session, 3 hours in the 8-week 1 session, and 6 hours in the 8-week 2 session. As a graduate, the VA would not consider her full time until the second 8-week session began. During the first 8 weeks of the regular 16-week session the VA would consider her in ¾ time at 6 hours.
Example 3: During the summer semester Kasey Roo is enrolled in 3 hours during the regular 8-week session. As an graduate, the VA would consider her ¾ time during those 8 weeks.
Example 4: During the summer semester Kasey Roo is enrolled in 3 hours in the 4-week 1 session, and 3 in the 8-week regular session. As a graduate, Kasey would be considered full time during the time her 4-week 1 session overlapped with the 8-week regular session, but after the 4-week session ended she would only be considered ¾ time.
Questions about your enrollment status can be directed to the UMKC VA Certifying Official.
Visit the Veterans Affairs web site to choose the best benefit for you.
Veterans utilizing Ch. 30 or 1606 must verify attendance monthly through WAVE.
Benefit Comparison Tool: Which benefit is best for you?
For general assistance with college applications, selecting a major, and understanding the GI Bill Benefits you've earned, see the Today's GI Bill web site.
Registration and Records will certify your enrollment at UMKC but is not allowed to counsel students about which benefit is most beneficial.
Courses that are failed, or if the grade does not meet the minimum requirements for graduation in the degree program, may be certified to the VA. You may repeat a course and receive VA payment for it, if you received an F, NR or W grade on the original attempt.
The VA does not pay for repeats of D or better grades; or for incomplete grades, unless the incomplete is changed to an F grade. EXCEPTION: If a class is required for a major and must be passed with a certain grade level to progress to another required class (prerequisite) then the VA will pay for the repeat. For example, if Nursing requires a C+ or better in Biology, then that course may be repeated if a C+ was not earned.
If a course is repeated, and the original grade is replaced with the Request for GPA Adjustment Form, the original grade becomes non-punitive and will no longer be considered degree applicable.
Changes in enrollments are reported to the VA on a weekly basis. Any dropped class(es) could result in a debt owed to the VA depending on when the course is dropped for a term. In light of this, there are several options to consider before dropping one or more of your classes.
Please contact the School Certifying Official (SCO) to review the options available to you and their related impacts to your benefits for the term. The SCO can be reached via email at umkc-vetbenefits@umkc.edu or by phone at 816-235-1121. For questions related to creating a debt, you can also contact the GI Bill Educational Call Center at 1-888-442-4551.
A student may take courses at more than one school that apply to his or her degree. The school that will grant the degree is the student’s “parent” school. All other schools are “secondary” schools. The Parent Institution Letter needs to be completed with your advisor and returned to the UMKC Certifying Official. Please provide the contact information and fax number for the certifying official at the “secondary” school you are planning to attend.
For more information on the completing the Parent Institution Letter please contact the School Certifying Official.
The VA pays in arrears which means they will pay at the beginning of each month for education pursued the previous month. For example, when you start class in August, the payment for that enrollment will not be sent until the very beginning of September.
If you have any questions or believe that you payment is late, contact the VA Educational Call Center at 1.888.442.4551.
Possible reasons for owing money to the VA:
Students who are called to active military duty and their activation conflicts with the current academic semester dates will be refunded full educational fees if they completely withdraw from all courses. Adjusted refunds will be given if you are awarded for some courses and not others.
Students must present a copy of their military orders to the VA Certifying Official in Registration and Records.
Depending on the time of the student’s activation, the student is advised to consult with their faculty members in regards to academic issues and grading for completed work.
Veterans who are currently enrolled and called to active duty will not be required to fill out an admissions application (intent to re-enroll) for up to 18 months when returning to the campus.
Information about military transcripts, and how to request the transcripts, is available from each branch of the military.
To order Military transcripts for service in the Army, Coast Guard, Marines or Navy go to: https://jst.doded.mil/jst/ (note: recommended web browser is Mozilla Firefox).
To access this page, you must accept all advanced security options. For assistance with this process, please contact the School Certifying Official via email umkc-vetbenefits@umkc.edu or by phone at 816-235-1121.
To order transcripts for service in the Air Force go to: https://www.airuniversity.af.edu/Barnes/CCAF/.
Military transcripts should be sent to the UMKC Admissions Office.