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Registration and Records

Veterans Benefits

For questions about VA Educational Benefits contact the VA at 1-888-442-4551

Monday - Friday 7am - 8pm Central Standard Time or visit www.gibill.va.gov

Veteran Resources:

  • eBenefits -  A gateway to benefit information (view your status, access documents, etc)
  • VONAPP - Veterans On-line Application Website (click apply for Benefits)
  • WAVE - Web Automated Verification of Enrollment (If you are using Chapter 30, Chapter 1606, or Reserve Educational Assistance Program (REAP, Ch. 1607) you must verify your enrollment at the end of each month via WAVE
  • Veteran Forms are located at the very bottom of this page
  • Missouri Veterans Commission - The Missouri Veterans Commission is a state agency established by Missouri Statute to aid all Veterans, their dependents, and legal representatives by providing information regarding the rights of Veterans and their dependents and to assist Veterans accessing their available benefits through State and Federal Government. You can also reach them by calling 1-866-VET-INFO or emailing Movets.veteran@mvc.dps.mo.gov

Enrollment Data Form, click here

The VA requires that only degree applicable courses are certified for GI Bill benefits. Classes that are not degree applicable cannot be certified. Students utilizing GI Bill benefits at UMKC are required to fill out and submit an enrollment data form to the VA Certifying Official each semester they wish to utilize GI Bill benefits.

  • Enrollment Data Form (PDF)
  • Instructions on how to fill out the enrollment data form can be found here.
  • Example of completed EDF form can be found here.

For the required steps to utilize GI Bill benefits, click here

  1. Apply for Admission to UMKC
  2. Apply for GI Bill benefits through the Veterans Administration eBenefits portal and provide the Certifying Official with a copy of your application OR if you have already applied, provide your Certificate of Eligibility that you received from the VA to the UMKC VA certifying official.
  3. Veterans wishing to use the Post 9/11 GI Bill (also known as Ch. 33) can provide a copy of the application they filled out for the benefit or a copy of the Certificate of Eligibility they received from the Veterans Administration outlining their eligibility to the UMKC Certifying Official. Copies can be sent by fax, scanned and emailed, or dropped off in person at the Registration and Records Office located in Room 115 of the Administrative Center at 5115 Oak Street.
  4. If you have NOT received VA educational benefits before, provide a copy of your DD214 (Chapter 30 Only) or NOBE (Reserves Chapter 1606/1607). If you are the veteran you will need to fill out a form 22-1990 (Application for Education Benefits). If you are a dependent of a veteran you will need to fill out a form 22-5490 (Dependent Application for Education Benefits). The forms can be completed on-line via the eBenefits portal. Early submission of these forms can help prevent payment delays.
  5. If you have received VA educational benefits at a previous school and you are the veteran you will need to fill out a form 22-1995 (Request for Change of Program or Place of Training). If you are a dependent of a veteran you will need to fill out a form 22-5495 (Dependent Request for Change of Program or Place of Training). The forms can be completed on-line via the eBenefits portal. Early submission of these forms can help prevent payment delays.
  6. If you are using Chapter 30, Chapter 1606, or Reserve Educational Assistance Program (REAP, Ch. 1607) you must verify your enrollment at the end of each month via WAVE (Web Automated Verification of Enrollment).
  7. The VA requires that only degree applicable courses are certified for GI Bill benefits. Classes that are not degree applicable cannot be certified. Students utilizing GI Bill benefits at UMKC are required to fill out and submit an enrollment data form to the VA Certifying Official each semester they wish to utilize GI Bill benefits.

    • Enrollment Data Form (PDF)
    • Instructions on how to fill out the enrollment data form can be found here.
    • Example of completed EDF form can be found here.
    • Enroll in classes
      • At the end of the first week of the semester, UMKC will certify your enrollment to the Veterans Administration. The VA normally processes claims within 8-12 weeks.
    • Make sure to check your UMKC e-mail often, in case the UMKC VA certifying official needs additional information from you in order to process your certification for GI Bill benefits.
    • Additionally, the Registration Quick Guide is a great tool for all students and contains helpful information about attending UMKC.

To find out which education benefit is best, click here

Visit the Veterans Affairs Web site on choosing the best benefit for you is available here.

Veterans utilizing Chapter 30, 1606, or 1607 must verify attendance monthly through WAVE

  • Chapter 30: Montgomery GI Bill/ Active Duty Military
  • Chapter 31: Vocational Rehabilitation
  • Chapter 33: (Post 9/11) provides financial support for education and housing to individuals with at least 90 days of aggregate service on or after September 11, 2001, or individuals discharged with a service-connected disability after 30 days. You must have received an honorable discharge to be eligible for the Post-9/11 GI Bill.
  • Chapter 35: Spouses and Dependents of Military
  • Chapter 1606: Selected Reserves
  • Chapter 1607: REAP (Reserve Educational Assistance Program)- members of the Reserves that were called to active duty
  • Benefit Comparison Tool: Which benefit is best for you.

For general assistance with college applications, picking a major, and understanding the GI Bill Benefits you've earned, see the Today's GI Bill Web site.

The Registration and Records office will certify your enrollment at UMKC, but is not allowed to counsel students on which benefit is most beneficial.

Post-9/11 GI Bill, also known as Chapter 33, click here

The Post-9/11 GI Bill became effective for training on or after Aug. 1, 2009.

In order to utilize the Post 9/11 GI Bill, also known as Ch. 33, at UMKC you need to provide the VA Certifying Official a copy of your Certificate of Eligibility (COE) that the Veterans Administration will provide you once they have approved you are eligible for the Ch. 33 benefit. If you do not have a copy of your COE you can provide a printout of the on-line application you filled out for the benefit which can be access via the eBenefits portal under apply for Benefits. Once you receive your COE from the VA you must provide a copy to the Certifying Official.

Once your application or COE is on file with the UMKC VA Certifying Official in the Registration and Records Office an indicator is added to your account alerting the Cashiers and Collections Office that all or a portion of your tuition and fees will be paid by the VA. This indicator also ensures that you will not be dropped from your classes due to non-payment for the current term.

Dependent on the percentage of tuition and fees that Ch. 33 is covering the student is responsible for any remaining balance not covered by the VA. Minimum monthly payments will need to be made on your student account in order to avoid late fees and/or finance charges on the portion of the bill the VA is not covering which could include but is not limited to parking permits, book store charges (including books), meal plans, etc. Once UMKC receives the funding for the portion of tuition and fees that the VA is covering any late fee and finance charges accrued on that amount will be removed by the Cashiers and Collections Office.

Questions about eligibility or benefits associated with Ch. 33 must be directed to the VA at 1-888-442-4551. A letter from the Department of Veteran Affairs to students with information about bill can be found here. Helpful Pamphlets and Factsheets about Ch. 33 can be found here. 

Click here for more information and how to apply for this benefit.

 

Transfer of Post 9/11 GI-Bill Benefits to Dependents (TEB), click here

For the first time in history, service members enrolled in the Post-9/11 GI Bill program will be able to transfer unused educational benefits to their spouses or children starting Aug. 1, 2009. Click here for information from the VA on eligibility and how to apply for TEB.

Yellow Ribbon Program, click here

The Yellow Ribbon Program is a provision of the Post-9/11 Veteran’s Educational Assistance Act of 2008. UMKC has voluntarily entered into an open ended agreement with the VA to fund tuition and fee expenses that exceed the in-state tuition rate at UMKC. Visit the Yellow Ribbon Program website for the degree programs that qualify for this benefit for the current academic year. UMKC's participation in the Yellow Ribbon Program is outlined in the chart below.

Academic Career Number of Students Max School Contribution Amount
(Per Student / Per Year)
Undergraduate Unlimited $10,000
Graduate Unlimited $10,000
School of Law Unlimited $99,000
School of Medicine Unlimited $99,000
School of Pharmacy Unlimited $2,500
School of Dentistry Unlimited $2,500

In order to apply for these benefits you must:

  1. Determine whether you are eligible for Yellow Ribbon Benefits. You are eligible if you:
    • Served in an aggregate period of active duty after Sept. 10, 2001 of at least 36 months

    • -or-
    • Were honorably discharged from active duty for a service-connected disability and served 30 continuous days after Sept. 10, 2001

    • -or-
    • Are a dependent eligible for Transfer of Entitlement under the Post-9/11 GI Bill based on an individual's service under the eligibility criteria listed above.
  2. Provide the UMKC VA certifying official with the Certificate of Eligibility that indicates you are Yellow Ribbon eligible along with your application.
  3. You cannot be:
    • Intending to participate in a study-abroad program

You can also visit the Department of Veterans Affairs Yellow Ribbon website for additional information about this benefit.

Missouri Returning Heroes’ Education Act, click here

On June 24, 2008, Lt. Governor Kinder signed into law the “Missouri Returning Heroes’ Education Act,” which expands education benefits available to service members and veterans with active duty military service on or after Sept. 11, 2001. This act requires UMKC to limit undergraduate tuition charged to certain combat veterans to only $50 per credit hour.

Questions about how the Missouri Returning Heroes Act will affect your bill in relation to the Post 9/11 GI Bill can be directed to Nick Ward-Bopp in the Financial Aid and Scholarships Office. Contact information is located in the upper right hand section of this webpage.

To qualify you must:

  1. Have been a Missouri resident at the time you entered active duty service
  2. Have served on or after Sept. 11, 2001
  3. Have served in armed combat on or after Sept. 11, 2001
  4. Have been discharged under honorable conditions
  5. Be seeking an UMKC undergraduate degree
  6. Maintain a 2.5 cumulative GPA

In order to get the tuition waiver, you must:

  1. Provide the UMKC Registration and Records Office with a copy of your DD-214

  2. -or-
  3. Provide the UMKC Registration and Records Office with a copy of your orders into a combat zone

Click here to view full text of the Missouri Returning Heroes’ Education Act.

Tuition Assistance, click here

Steps for utilizing Tuition Assistance:

  1. If you have tuition assistance, the approved authorization form from your unit needs to be turned into the Cashier’s and Collections office located in the Administrative Center at 5115 Oak Street Rm 112, Kansas City, MO 64112. If you have any questions about how to establish tuition assistance, contact your unit for specific information.
  2. If your unit requires a statement of your tuition and fees you can request a Paid Fees Letter from the Cashiers and Collections Office.
    1. Send the request from your UMKC email to cashiers@umkc.edu. If requested the Cashiers and Collections Office will forward the letter as long as a name and address are provided.
    2. To generate your own letter you can log into Pathway. On the left hand menu, click Self-Service > Campus Finances > Paid Fees Letter. From there you can select the desired term. Contact the Cashiers and Collections Office with any questions.
  3. Questions about how Tuition Assistance will affect your bill can be directed to Mike Flanagan in the Cashiers and Collections Office. Contact information is located in the upper right hand section of this webpage.
  4. Complete the Student Reference Request form found here and return it to the VA Certifying Official in the Registration and Records Office. Contact information can be found at the top of this page. The screen shot below illustrates how the form should be completed. Completion of this form is required in order for UMKC to comply with the data submissions required by the Department of Defense MOU. Additional information about the MOU can be found here.

Request your Military Transcripts, click here

Military Transcripts: Information about military transcripts and how to request the transcripts is available from each branch of the military.

Military transcripts should be sent to the UMKC Admissions Office.

What is considered FULL TIME enrollment? Click here

Information about status for Financial Aid purposes can be found here under required reading.

The VA determines enrollment status by the dates of your enrollment not by the amount of hours of enrollment for the entire semester. Enrollment dates can vary based on the sessions you are enrolled in during the semester. Information about session dates can be found on the academic calendar located here. You must be enrolled over ½ time to receive eligible BAH benefits.

Undergraduate enrollment examples:

Example 1: During the fall semester Casey Roo is enrolled in 6 hours during the regular 16 week session, 3 hours in the 8 week 1 session and 3 hours in the 8 week 2 session. As an Undergraduate the VA would not consider her full time, but instead ¾ time at 9 hours when the sessions overlap.

Example 2: During the spring semester Casey Roo is enrolled in 9 hours during the regular 16 week session, 3 hours in the 8 week 2 session. As an Undergraduate the VA would not consider her fulltime until the second 8 week session began. During the first 8 weeks of the regular 16 week session the VA would consider her in ¾ time at 9 hours.

Example 3: During the summer semester Casey Roo is enrolled in 6 hours during the regular 8 week session. As an Undergraduate the VA would consider her full time during those 8 weeks.

Example 4: During the summer semester Casey Roo is enrolled in 3 hours in the 4 week 1 session, and 3 in the 8 week regular session. As an Undergraduate Casey would be considered full time during the time her 4 week 1 session overlapped with the 8 week regular session, but not after the 4 week session ended.

Graduate enrollment examples:

Example 1: During the fall semester Casey Roo is enrolled in 6 hours during the regular 16 week session, 3 hours in the 8 week 1 session. As a Graduate the VA would consider her full time, time at 9 hours when the sessions overlap. After the 8 week 1 session ended Casey would be at ¾ time at 6 hours.

Example 2: During the spring semester Casey Roo is enrolled in 3 hours during the regular 16 week session, 3 hours in the 8 week 1 session, and 6 hours in the 8 week 2 session. As a Graduate the VA would not consider her fulltime until the second 8 week session began. During the first 8 weeks of the regular 16 week session the VA would consider her in ¾ time at 6 hours.

Example 3: During the summer semester Casey Roo is enrolled in 3 hours during the regular 8 week session. As an Graduate the VA would consider her ¾ time during those 8 weeks.

Example 4: During the summer semester Casey Roo is enrolled in 3 hours in the 4 week 1 session, and 3 in the 8 week regular session. As a Graduate Casey would be considered full time during the time her 4 week 1 session overlapped with the 8 week regular session, but after the 4 week session ended she would only be considered ¾ time.


Question about your enrollment status can be directed to the UMKC VA Certifying Official.

Frequently Asked Questions, click here

  • Do I have to have a specific major?
    Once you have received GI Bill benefits for 2 semesters at any school, you must declare a major and be degree seeking. Any majors with “pre” are not considered degree seeking majors and would not be eligible for certification after 2 semesters of benefits.
  • What if I repeat a course?
    o Courses that are failed or if the grade does not meet the minimum requirements for graduation in the degree program may be certified to the VA. For example, if Nursing requires a C+ or better in Biology, then that course may be repeated if a C+ was not earned.
    o If a course is repeated and the original grade is replaced with the Request for GPA Adjustment From the original grade becomes non-punitive and will no longer be degree applicable. The VA certifying official must report the attempt of the course that was adjusted to the VA as non-punitive and the student may owe the VA for the tuition and fee charges for the course and possibly housing received. For example, if a student takes College Algebra and receives a grade of F, repeats the course and receives an A, then uses the GPA Adjustment Form to remove the original grade of F from the cumulative GPA the grade becomes non-punitive and must be reported as such to the VA.
  • What happens when I drop a class?
    Each week the Certifying Official will monitor your courses to see if you add or drop hours. When you drop a class and your credit hours change, your new enrollment information is reported to the VA. This change could result in a debt owed to the VA depending on when in the semester the course is dropped.
    Please contact the GI Bill Educational Call Center (1.888.442.4551) for specific questions about creating a debt or the Certifying Official (816.235.1125) to know how the dropped class will be reported to the VA.
  • What if I want to take a class at a different school for my UMKC degree?
    A student may take courses at more than one school that apply to his or her degree. The school that will grant the degree is the student’s “parent” school. All other schools are “secondary” schools. The following form needs to be completed with your advisor and returned to the UMKC Certifying Official. Please provide the contact information and fax number for the certifying official at the “secondary” school you are planning to attend.
  • I haven’t received my money yet…when will it come?
    The VA pays in arrears which means they will pay at the beginning of each month for education pursued the previous month. For example, when you start class in August, the payment for that enrollment will not be sent until the very beginning of September.
    If you have any questions or believe that you payment is late, contact the VA Educational Call Center at 1.888.442.4551.
  • Possible reasons for owing a debt to the VA
  • 1. Withdrawing from a course/courses after the first day of the term

    2. Grade replacement via the GPA Adjustment Form

    3. Receiving a grade of NR. The last date of attendance will be reported to the VA for all NR grades.

 

If you are deployed during the term, click here

  • Students who are called to active military duty and their activation conflicts with the current academic semester dates will be refunded full educational fees if they completely withdraw from all courses. Adjusted refunds will be given if you are awarded for some courses and not others.
  • Students must present a copy of their military orders to the VA Certifying Official in the Registration and Records Office.
  • Depending on the time of the student’s activation, the student is advised to consult with their faculty members in regards to academic issues and grading for completed work.
  • Veterans who are currently enrolled and called to active duty will not be required to fill out an admissions application (intent to re-enroll) for up to 18 months when returning to the campus.


To contact the UMKC VA certifying official, click here

The UMKC VA certifying official is located in the UMKC Registration and Records Office. Contact information can be found at the top of this page. Walk-ins are welcome, or appointments may be made by calling 816-235-1121. Individuals with speech or hearing impairments may call Relay Missouri at 800-735-2966 (TTY).

The UMKC VA certifying official provides veterans with forms to apply for educational benefits. Forms are also available to veterans who wish to transfer benefits from one educational program or institution to another. The certifying official's primary responsibility is to certify enrollment status of veterans to the Veterans Administration.

UMKC is NOT able to determine whether a veteran is eligible for benefits, determine the dollar amount of benefits or when students will receive benefit monies from the VA. You can call 1-888-GI-BILL1 or visit www.gibill.va.gov to determine your eligibility or inquire about benefits.

Veteran Forms, click here

  • VONAPP - Veterans On-line Application Website - Students are encouraged to complete Change of Place of Training forms, 22-1995 (Chapters 1606, 1607, 30, and 33) or 22-5495 (Chapter 35) through the VA's online application VONAPP in order to expedite processing of the forms by the VA. If this is not possible for you then you may contact the UMKC VA Certifying Official for the paper forms.
  • Parent Institution Letter | Typeable Version
  • Enrollment Data Form (PDF)

 

Resources

GI Bill – US Department of Veterans Affairs: 1-888-442-4551

Student Veterans Virtual Resource Center

Today's GI Bill

Financial Aid and Scholarships Office

Cashiers and Collections Office

Contact Information

Julia Craig

UMKC VA Certifying Official
Registration and Records Office

Administrative Center, 5115 Oak Street, Room 115
Phone: 816-235-1121
Fax: 816-235-5513
Email
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Questions about:

GI Bill Benefits and Billing

Mike Flanagan
Cashiers & Collections
816-235-6177
Email

Billing and the MO Returning Heroes Act

Nick Ward-Bopp
Financial Aid & Scholarships
816-235-3090

Email