There are various University services that are great resources that you and your members can utilize at your convenience to enhance the success of your events. From working on a brochure to hosting your meeting, there are services available to assist you. Plan in advance when using these services to ensure availability and sufficient time for completion.
The Student Involvement Office is available if student organizations need assistance in advertising its events. The staff can offer ideas and suggestions on how to promote an event successfully on campus. Please refer to the Bulletin Board Posting Section for details on posting flyers on campus bulletin boards.
There are many ways student organizations can promote their programs:
Social Events/Dance Procedures
a. No advertising (posters, fliers, radio, etc.) may be placed off-campus.
b. On-campus advertising shall indicate sponsoring organization and the phrase “UMKC students must show their valid student ID”.
300C Administrative Center Tel: 235-1594
University Communications is responsible for all press and media relations, campus wide special events, and official campus publications. All media contacts should be coordinated with the UC News Bureau. Events intended for a campus wide audience or for external audiences should be registered with UC's Special Events manager. Publications or mailings of 250 or more to off-campus constituents should have prior approval from UC's director. UC Creative Services also offers a full range of art and graphic services; however these services are not free. All student organizations should contact University Communications to discuss the services needed. Call at least six weeks in advance.
5327 Holmes Tel: 235-5402
The University News is the official weekly student newspaper. You can buy advertising space to promote your events as well as request they be announced in the paper. Please contact the U-News for a price quote. Before ordering an advertisement, all student activity funded student organization should contact the Student Involvement Office to ensure that proper payment arrangement is made. The U-News could also do a feature on your upcoming event. Please call the U-News for more details.
302 Newcomb Hall Tel: 235-1539
The University Archives handles those records, which are deemed of historical significance to both the organization and the University. These include general office files and correspondence, faculty papers and publications, photographs, minutes of committees, annual reports, accreditation reports and documents, University publications, tape recordings and records, scrapbooks, manuscripts and other such items. All of these items are preserved at NO COST.
First Floor, Student Union Tel: 235-BOOK (2665)
Student Organizations may purchase various items from the bookstore, such as stationary, cards, art supply, gift items, UMKC t-shirts and memorabilia, etc..Please note that if the organization is using student activity funds for such purchases, it must be in accordance with all guidelines stipulated for student activity fee. All student organizations must work with the Student Involvement Office for bookstore purchases to ensure proper payment arrangement is made.
CENTRAL TICKET OFFICE
307 Performing Arts Center Tel: 235-6222
University policy states that when a University event requires a fee for entrance, the sponsoring organization must use the Central Ticket Office. This policy benefits your organization in many ways. The Central Ticket Office can be contracted to sell your event in advance through "At Door" sales or just "At Door" sales depending on the nature of the program. Their computer also has the capability of providing valuable marketing information on ticket sales relating to students, faculty and staff. Those reports are available for a fee. Questions about setting up an event for sale can be directed to the Central Ticket Office at 235-6220.
The Central Ticket Office includes all events they are selling on a recorded message that patrons can call and listen to when the office is not open. The Central Ticket Office handles all elements of selling an event from the copy for the tickets to the detailed reporting of your income. There is a charge for their service and a state sales tax for certain events.
Room 102, 4825 Troost Tel: 235-2000
Student organizations who have a legitimate need for certain data, are eligible to receive information from the Computing Services Center. This information is not authorized for personal use. Types of information include lists of students by race, grade point average, academic majors and number of hours enrolled.
All requests must be approved by the Student Involvement Office. This is to ensure appropriate budgetary procedures are followed, confidentiality of University student data is upheld, and the request is sufficient to fulfill the extra-curricular informational needs of student organizations.
OFFICES OF SERVICES FOR STUDENTS WITH DISABILITIES
131 University Center Tel: 235-5696
UMKC is committed to meeting the needs of its disabled student population. If you would like more information on the services UMKC provides students with disabilities, or would like more information on how your organization can be of assistance, please call 235-5696 or visit University Center room 131.
DISPLAY CASE POLICY
University Center Administration, 145 University Center Tel: 235-1416
1. All recognized student organizations have the right to reserve the display case on the ground floor of the University Center.
2. Each organization may reserve up to one week per semester.
3. Reservations are on a first come, first serve basis.
4. Each organization is responsible for the removal of display materials by the following Monday by 10 AM.
5. If an organization does not utilize the display case by the first Tuesday of their reserved week, their reservation is cancelled.
6. Materials should not promote alcohol or any other illegal substance use nor should it display any election materials. Inappropriately displayed materials, images or language deemed profane, defaming or inflammatory may be removed from display.
7. Damage or destruction to the display case may result in the loss of usage rights and financial responsibility for any repairs.
Student Involvement Office – Third Floor, Student Union Tel: 235-1407
Student organizations may check out the international flag display available in the Student Involvement Office. There are a variety of flags available for use. These flags demonstrate the countries that UMKC students represent. The flags are the property of UMKC and must be used in accordance with University policy. If any flag is missing or damaged at the time of usage, the student organization will be billed $25.00 per flag.
LOST AND FOUND
Information Center 1st Floor University Center Tel: 235-5555
Information Center Main Level Student Union
Although many lost and found items are turned into the Information Center, please check with appropriate departments or offices regarding your lost items. Certain campus facilities, such as the Swinney Recreation Center, have their own Lost and Found.
Student Involvement Office, Third Floor, Student Union Tel: 235-1407
If desired, recognized student organizations can be assigned a mailbox to receive messages and on or off campus mail. To apply, please drop by the Student Involvement Office or pick up an application on their website. The mailbox will be revoked if not utilized.
The mail usually arrives at the Student Involvement Office late morning. The Student Involvement Office will distribute the mail to the appropriate student organizations.
MAILING: ON CAMPUS & OFF CAMPUS
Room 107, 4825 Troost Tel: 235-1439
Mail Service will handle all student activity fee funded organization mail. Individual stamped mail can be dropped in campus mailboxes or brought to the mailroom for post office delivery. All student organizations must initiate the necessary steps in the Student Involvement Office.
You do not need stamps for inter campus mail. You can obtain “campus mail” envelopes from the Student Involvement Office. You may drop your campus mail in campus mailboxes or bring it to the Mail Room for delivery.
To receive mail, a student organization should use the official mailing address or official shipping address of the University.
MAP OF THE CAMPUS
A map of the campus is printed each semester and can be found in the Student Involvement Office. Additional maps are available at the Information Center, 1st Floor University Center (235-5555).
1st Floor Student Union Tel: 235-BOOK (2665)
Recognized student organizations needing office supplies should first visit the Student Involvement Office. Students will be presented with a ProCard that will allow them to purchase office supplies from the Bookstore. Office supplies not available at the Bookstore may be purchased from an outside source. The ProCard must be reserved at least one week in advance.
POLICE SECURITY AT STUDENT ORGANIZATION EVENTS
1. When, in the judgment of a sponsoring organization or the University an activity scheduled on the campus could constitute a security presence, the UMKC Police Department will coordinate security measures in concert with the Student Involvement Office, the Vice Chancellor for Student Affairs, the University Center staff and the sponsoring organization. In this regard, any event or activity which could be expected to attract a significant number of community and/or non-student participants may require special security measures.
2. When a student organization is sponsoring the event, the organization will be asked to supply an adequate number of UMKC student marshals to assist in the smooth operation of the event. The UMKC Police Department will meet with these student marshals to inform and instruct them regarding their role and responsibilities.
3. All security arrangements should be completed sufficiently prior to the event
The University has a rental agreement with Enterprise Car Rental. Discounted prices are available for all types of vehicle rentals. Please contact the Assistant Director of Student Involvement for details and to make reservations. Rental requests must go through the Student Involvement Office and cannot be placed by the individual organization.
In the event that a group needs to reserve a passenger van, only a 12-passenger should be reserved because of the increased risk of a rollover in a 15-person van.