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Registration and Records

Transcripts and Certifications

  • Transcripts are the only official report of a student's complete academic record.
  • NEW! Official transcripts can now be requested to be sent electronically. See "What are my transcript delivery options and how long will it take?" for more information.
  • Certifications are an official verification of a student's enrollment status and do not include grade information.

How do I request a transcript?

  1. Current students and students who have attended since Fall 2008 may login to Pathway and order a transcript via the "Request a Transcript" option in Self Service.  Students who have forgotten their password can select "Forgot your password" on the Pathway login screen.
  2. Former students who attended after 1975 but prior to Fall 2008 may order a transcript online
  3. Former students who attended before 1975 have microfiche records which are not accessible online.  Please complete a transcript request form.
  4. Current and former students may come in person to 5115 Oak St., room 115 (please bring photo identification).
  5. Current and former students may mail their completed transcript request form to UMKC Transcripts, 5100 Rockhill Road, Kansas City, MO 64110 or fax it to 816-235-5513.

What are my transcript delivery options and how long will it take? Click here.

  • New!  We now offer an E-Delivery Option!   Electronic Transcripts are sent in 24 hours or sooner when requested  M-F 8:00 a.m.-4:00 p.m., otherwise they are sent the next business day.  This option is available currently for those students who have access to Pathway.  Total: $10
  • Transcripts can be mailed by standard U.S. Postal Service first-class delivery. Transcripts requested to be mailed are sent within three working days following receipt of the transcript request, but frequently are mailed the day after receipt.   Total:  $10
  • Transcripts can also be printed and ready for pick up in the Registration & Records Office after showing a valid photo ID. Total: $10
  • Transcripts can be faxed for an additional $5 per fax number. Faxed transcripts are not considered official by UMKC and many other schools. Faxed transcripts are also always mailed as long as a mailing address is also provided. Total: $15
  • Transcripts can be sent via Express 3-Day delivery through the U.S. Postal Service.  This is available for an additional $20 per address. Total: $30
  • Transcripts can be sent via Overnight delivery by Federal Express for an additional $25 per address. Total: $35
  • With each delivery option, care will be taken to protect against the release of information to parties other than those authorized by the student, but UMKC assumes no responsibility for the accidental release of information to unauthorized persons.

What is included on the transcript? Click here.

The only items included on transcripts are:

  • courses, credit hours, official grades
  • transfer credit and test credit
  • term and cumulative GPA
  • dean’s list designations
  • teaching certifications earned
  • thesis/dissertation titles
  • degrees earned
  • Latin honors

Entrance test scores, academic standing (probation status), disciplinary action, extracurricular activities, student personal information (ethnicity, address, gender, etc.) do not appear on official transcripts.

What if I owe UMKC money? Click here.

No transcript may be issued to or for students who are indebted to the University until the debt has been cleared.

Exceptions may be made by the Cashier's office if the student has extenuating circumstances, if the student makes a minimum payment that day, or if the student signs up for a payment plan. Students should contact the Cashier's office directly regarding any outstanding monetary balance.

When can I request a transcript? Click here.

You can request a transcript at any time. You have the option of completing a transcript request and indicating that you don't want the transcript sent until the current semester grades or degrees will appear on the transcript, OR, you can have a transcript sent immediately.

Final grades and GPA information is not guaranteed to be available on transcripts until approximately one week after the conclusion of finals. Degrees earned are not guaranteed to be available on transcripts until approximately 40 days after the conclusion of finals.

Certifications of Academic Record Information

Students and alumni are now able to directly access enrollment certifications online through the National Student Clearinghouse. These certificates can be printed and mailed to any third party requesting verification of a student's enrollment.

  • Print a certificate of enrollment.
    • Enrollment data is submitted to the National Student Clearinghouse approximately two weeks before the start of every term. Updates are sent once per month after the term begins.
    • If you are an international student needing certification for the Missouri Department of Transportation (MoDoT), you should go in-person to the International Student Affairs Office to obtain a certification letter.

What is a certificate of enrollment used for? Click here.

The Registration and Records Office certifies student academic record information to third parties for a variety of purposes including loan deferment; insurance coverage and discounts; employment verifications; admission documents to other colleges and universities; and other needs as identified by our students and alumni.

Note: If you are an international student needing certification for the Missouri Department of Transportation (MoDoT), you should go in-person to the International Student Affairs Office to obtain a certification letter.

What information is available on a certificate of enrollment? Click here.

This process is managed through the National Student Clearinghouse. Basic student enrollment information including dates of attendance, enrollment status (definitions below) and degrees awarded is sent to the National Student Clearinghouse multiple times per semester.

What about my privacy? Click here.

The information shared is considered directory information under the Family Educational Rights and Privacy Act (FERPA). If a student has a directory information restriction in place, the student's information will not be submitted to the National Student Clearinghouse and the student will need to request a certification from the Registration & Records office in person.

How does this help me get an in-school loan deferment? Click here.

The National Student Clearinghouse provides student enrollment data to student loan providers approximately every 60 days. The loan providers can access this information for loan deferment decisions. It is the student's responsibility to notify all of his or her lenders if a change is made between schools.

Enrollment status definitions, click here

Undergraduate students

Full time
Fall and spring 12 or more hours
Summer 6 or more hours
A student must be enrolled in a minimum of 6 hours to qualify for a loan deferment for the summer semester.

Half time

Fall and spring 6-11.5 hours
Summer 3-5.5 hours

Less than half time

Fall and spring 0-5.5 hours
Summer 0-2.5 hours

Graduate students

Full time

Fall and spring 9 or more hours
Summer 5 or more hours

A student must be enrolled in a minimum of 5 hours to qualify for a loan deferment for the summer semester.

Half time

Fall and spring 5-8.5 hours
Summer 3-4.5 hours

Less than half time

Fall and spring 0-4.5 hours
Summer 0-2.5 hours

 

Transcript and enrollment certification assistance

Both transcript and enrollment certification requests must be in writing and may be mailed to:

UMKC Registration and Records Office
5100 Rockhill Road
Kansas City, MO 64110

Or

Fax: 816-235-5513

Assistance is available at:

UMKC Registration and Records Office
115 Administrative Center, 5115 Oak St.

Phone: 816-235-1125
registrar@umkc.edu

Resources

Transcript Request Form (PDF)

Certification Request System

Students Right to Privacy (FERPA)

Faculty and Staff FERPA information

Contact Information

Registration and Records

Phone: 816-235-1125
Fax: 816-235-5513
E-mail
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