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Paid Time Off
UMKC offers a comprehensive leave program designed to support the wellbeing, work-life balance and personal needs of our employees. Our leave structure includes three key categories: fixed, flexible and extended/qualifying.
Additionally, UMKC others other leave types such as military, voting, bereavement, legal proceedings, and organ and bone marrow donations.
Leave works differently for faculty appointments. For more information, visit the Faculty Affairs Website.
Fixed Leave
Holidays
UMKC observes 10 official holidays. All full-time administrative, service and support employees are entitled to receive eight hours pay for these holidays. When a holiday falls on a Saturday, the preceding Friday is observed. When a holiday falls on a Sunday, the following Monday is observed.
- New Year's Day
- Martin Luther King Jr. Day
- Memorial Day
- Juneteenth
- Independence Day
- Labor Day
- Veterans Day
- Thanksgiving Day
- Friday after Thanksgiving
- Christmas Day
Winter Break Leave
Winter break leave is paid time off for regular administrative, service and support staff and certain non-regular academic employees during the University's system wide winter reduced operations period. The reduced operations period occurs between the Christmas Day holiday and the day before the New Year's Day holiday.
This type of leave must be used during the winter break reduced operations period. Employees who are required to work during the reduced operations period are allowed an equivalent amount of leave to use at a later date.
Find more information about Winter Break Leave in the HR-415 Winter Break Leave policy.
Flexible Leave
Paid Time Off (PTO)
Our paid time off (PTO) program for benefit-eligible staff provides flexibility to use leave when it works best for you whether for rest, vacation, personal errands or unexpected needs. Eligible employees accrue PTO and may use it throughout the year. PTO hours are subject to supervisor approval and must be earned before taken.
Find more detailed information about PTO accruals in the HR-421 Paid Time Off (PTO) policy.
Qualifying Leave
Short-Term Disability Leave
Short-term disability leave provides benefit-eligible administrative, service and support employees, as well as certain non-regular academic employees as approved by the chancellor and president, a percentage of income replacement for up to 20 weeks within a rolling 12-month period if they are unable to work due to a serious health condition. It is not available to faculty and retirees.
Find additional information in the HR-309 Short-Term Disability Plan Policy.
Parental Leave
Parental leave provides four weeks of paid time off within a rolling 12-month period for employees who are welcoming a new child into their home. Parental leave is available upon hiring for benefit-eligible administrative, service and support employees, as well as certain non-regular academic employees as approved by the chancellor and president.
Qualifying events include the birth of a child or the placement of a child with the employee for adoption or foster care. Employees may take parental leave for more than one qualifying event within a rolling 12-month period but may not exceed the maximum four weeks. Employees also may use their annual PTO allocation if they would like to take additional time off to welcome a child.
Find more detailed information in the HR-423 Parental Leave Pay Policy.
Caregiver Leave
Caregiver leave, which is available upon hiring, provides two weeks of paid time off within a rolling 12-month period to care for a family member with a serious health condition as defined by HR-407 Family and Medical Leave Act (FMLA). It is available for benefit-eligible administrative, service and support employees, as well as certain non-regular academic employees as approved by the chancellor and president.
Employees may take caregiver leave for more than one qualifying event within a rolling 12-month period. Employees also may use their annual PTO allocation if they would like to take additional time off.
Find more detailed information in the HR-422 Caregiver Leave Pay Policy.
Banked Sick Time
Employees should use available PTO when they need to be out for a sick day. However, employees with accrued, or banked, sick leave from the former staff leave plan that ended Dec. 31, 2023, may access their sick leave for specific situations:
- To cover sick leave events when PTO has been exhausted
- During the elimination period for short-term disability
- To make up the difference between the employee’s regular pay and the 60% University-paid short-term disability
- To supplement workers’ compensation
For more information, review HR-404 Sick Leave Policy.
To request sick leave, complete the "Sick Leave Request eForm" via myHR, located under the "Leave Request eForms" tile.