Registration and Records

Procedures for scheduling classes and classrooms

This page contains information on:

Establishing class offerings, click here

Individual departments and academic units are responsible for:

  • Deciding which classes will be offered each semester
  • The number of different sections
  • The days and times those sections will be offered

The departments must then notify the Registration & Records office of their decisions so the classes can be correctly set-up in Pathway for student registration each semester.

Missouri Senate Bill 389 requires display of an accurate course schedule on the Web site along with the instructor assigned for each class and his or her credentials and instructor ratings by students.

Schedule of Classes process and timeline, click here

Each semester’s schedule is initially created by copying the last semester's schedule

Classes are edited based on what each department wants to offer for the new semester

Summer Schedule

Generated by November 1
Changes due to Registration and Records office by end of Fall semester
Published online by March 1

Fall Schedule

Generated by November 1
Changes due to Registration and Records office by end of 2nd week of Spring semester
Published online by March 1

Spring Schedule

Generated by April 1
Changes due to Registration and Records office by end of Summer semester
Published online by October 1

Classroom scheduling and reserving rooms, click here

Reserving a room for classes

  1. View the Official Classroom Scheduling Policy (PDF) and the Standard Meeting Times (PDF)
  2. Standard/Lecture classes will be assigned using logarithmic scheduling software based on a best-fit between maximum enrollment and classroom size.
  3. Lab and Studio classes will be assigned based on requests from the academic unit.

Reserving a room for meetings and other events

After the Schedule of Classes for a term is set, the classroom space may be reserved for other meetings as needed. Faculty and Staff should e-mail Marcia Roberts directly to request a room reservation. Include the date, start time, end time, and approximate attendance expected. Students should work with the Student Life office when they need to reserve a room.

Academic unit and department schedulers, click here

The following people are assigned to be the contact for academic scheduling in their department.

Department Name E-mail
American Studies Mason, Sally
Applied Language Institute Shoemaker, Hea-Kyung
Architecture and Urban Design Szymanski, Stella
Art and Art History Toivanen, Kati
Art and Art History Lundberg, Alicen
Arts and Sciences Adicks, John
Arts and Sciences Sandreczki, Tom
Arts and Sciences - Graduate Carothers, Marsha
Biology Petrillo, Lauren
Black Studies McCullough, LaDonna
Business Thomas, Kami
Chemistry Garrison, Kathy
Civil and Mechanical Engineering Day, Jo Ann
Classics Rydberg-Cox, Jeffrey
Communication Studies Underwood, Jennifer
Computer Science and Electrical Engineering Carter, Coretta
Computer Science and Electrical Engineering Dilks, Deborah
Conservatory Perry, Helen
Continuing Education (Arts and Sciences) Wittfeld, Kathi
Continuing Education (Education) Volpe, Sherri
Criminal Justice and Criminology Falk, Patricia
Dentistry Johnson, Danita
Economics Foster, Deborah
Education Metcalf Schartel, Gail
English Language and Literature Neuerburg, Sherry
English Language and Literature Phegley, Jennifer
Foreign Languages and Literature Williamson, Natalie
Geosciences Mary McDonough
History Brost, Amy
Honors Mason, Sally
Law Berman, Jeffrey
Law Melville, Tina
Mathematics and Statistics Hall, Eric
Mathematics and Statistics Henderson, Tanya
Medicine Pirotte, Mary
Nursing Jellison, Judy
PACE Bassa, Reggie
PACE Frazier, Gloria 
Pharmacy Janasz, Shelly
Philosophy Updike, Heidi
Physics Hink, Karon
Political Science Hubbard, Ann
Political Science Lyne, Mona
Psychology Rawlings, Catherine
Religious Studies Mason, Sally
Social Work Darnell, Nan
Sociology Breytspraak, Linda
Sociology Hankins, Susan
Theater Stofiel, Cynthia
University College McNeley, Kim

Generating and editing a galley, click here

Academic Unit Schedulers may request a PDF galley via Cognos at any time. The information in Cognos is one-day delayed from Pathway and updated at midnight each night.

Steps for requesting a galley:

  1. Visit Cognos
  2. Select UMKC Users from the drop-down.
  3. Log on with your SSO and password.
  4. Click on the folder labeled UMKC Reports.
  5. Click on the folder labeled Student Administration Reports (UMKC_PK_RPT_SA)
  6. Click on the folder labeled Vice Chancellor of Student Affairs & Enrollment Management.
  7. Click on the folder labeled Registrar's Office.
  8. Click on the folder labeled Scheduling Reports.
  9. The report you want to request is the REGISTRAR – Schedule of Classes Galleys.
  10. Click on this report and you will be asked to select a term.
  11. You have the option of selecting a Group, Organization and Subject.
  12. At a minimum you will want to select an Academic Group which is equivalent to an Academic Unit (A&S, SOE, SBS, CONS, etc.).
  13. You may also select a particular Academic Organization which is the academic departments at UMKC.
  14. You can only request a galley for one term at a time.
  15. To request additional terms, run the report again.
  16. If you do not see the term you want in the drop-down list, the schedule has not been generated for the term yet.

How to edit a galley:

  1. Once you have your galley, make any changes to the classes listed using a red pen or pencil so we can easily find the changes you want.
  2. If you need to schedule classes that are not already listed on your galley, use the Class Addition Form (PDF).
  3. Return all materials to Marcia Roberts in the Administrative Center, Room 116. We recommend hand-delivering your changes instead of using campus mail.

Cognos assistance:

  1. Detailed Cognos directions (PDF)
  2. Contact the Institutional Research, Assessment and Planning Office through their Web site or call them at 816-235-1435.
  3. E-mail to request additional staff members access to the Galley Report in Cognos.

Codes and definitions, click here

Buildings Codes: See the page of building codes.

Components: The format of the class offered, such as lecture, lab, discussion, etc. These are set-up at the time the course is initially created in the UMKC catalog, and can only be changed on course modification forms. Components must remain the same for all sections of a course.

  • Clinical: Supervised, practical application of previously studied theory conducted in clinics and other health-related settings. Frequently included in curriculum for nursing, health professions, and medicine.
  • Field Studies: Off-campus hands instruction led by a faculty member with one or more students. Typically part of science and social science, as well as some humanities instruction.
  • Independent Study: One-on-one instruction allowing for greater individualized learning and self-direction. Directed studies that are based upon an agreed upon topic between instructor and student.
  • Individual Lessons: Typically a musical or other performance art instruction delivered one-on-one or in small group.
  • Internship: Provides opportunity for students to gain experience in their field. Instruction is hands-on, experiential learning that may require additional research and written assignments.
  • Laboratory: A class or the practice portion of a course in which experimentation, class projects or other exercises. Conjunction with material presented, are performed. May also refer to a room in which these activities are completed.
  • Lecture: Faculty delivered instruction, one faculty at a time to multiple students in a classroom setting. A lecture is a course or part of a course that is primarily delivered face to face. While it is usually presented in a group setting led by a faculty member the course might also include group activities. A course typically taught as a lecture should always be labeled as a lecture component. The Instructional mode may vary (i.e. internet, in-person, and correspondence.)
  • Practicum: Supervised, practical application of previously studied theory. Frequently included in curriculum for education and social work.
  • Recitation/Seminar/Discussion: A form of instruction which brings together small groups for reoccurring meetings focusing on different topics or subjects and in which everyone is expected to participate or a small group that meets to discuss topics introduced in a related lecture to supplement the instruction and allow for discussion.
  • Studio: Hands-on, interactive, project-oriented instruction that is delivered one-on-one or in small group. May apply to art, architectural studies, textile and apparel management, or broadcast media, film creation and communication instruction.
  •  Online Certified Course: In 2010, UMKC adopted a set of standards that exemplify excellence in online course design. These course design elements were identified through examination of peer-reviewed educational research and have been confirmed by national online education groups such as Quality Matters and the Sloan Consortium. Although both of these groups have developed their own set of online course design standards, UMKC chose to develop a unique set of standards tailored to our own specific educational needs and environment. Excellence in online course design is characterized by clear course goals and objectives, assessments that accurately measure those stated objectives, and interactivity with the course instructor and course content, to name a few. The UMKC Online Course Design rubric, which was developed cooperatively by UMKC faculty and instructional designers, is the measure that is used to determine if a course is "online certified".


Instructional Mode: The dominant delivery method of instruction of the class content and related to each component, such as “in person” or “internet only.” Different sections may have different instruction modes.

Instruction Mode Description Definition
P Classroom Based The class meets face-to-face on a regular schedule for the required 750 minutes per credit hour time period. The class may meet in a classroom on-campus or at an alternative physical meeting location. The class may use the Internet to accompany in-person instruction.  Example:  Class X meets MWF at 10am in Royall 102.
B Blended class instruction Generally, a portion of the 750 minutes/credit hour time period for the class is delivered via the Internet rather than in a physical classroom. It is sometimes called hybrid. The class meets face-to-face four or more times during the semester; or more than 10% of the semester depending on whichever is greater. The face-to-face meetings could include class orientations, exams or discussions. Example: Class Y meets MW at 10am in Royall 102 and F class time is replaced by Web instruction/activities.
OS On-line Synchronous The class is primarily online, and students must gather online at the same time regularly (weekly, bi-weekly, or monthly) for ‘meetings’ via the Internet. The class may have minimal in-person meetings, like an orientation at the start of the term or the requirement for in-person, proctored exams.
OA On-line Asynchronous The class is primarily online, with no required online meetings, students may complete the work on their own timeline throughout the semester. The class may have minimal in-person meetings, like an orientation at the start of the term or the requirement for in-person, proctored exams.
VI Video The class meets via interactive video conference on a regular schedule for the required 750 minutes per credit hour time period. The class generally meets at on off sight location or students may have the option of attending the class by logging in through a LMS system.

Prior to Summer 2010 Instruction Modes included: DR (directed research), IL (individual lesson), IN (internet), IS (independent studies), NP (internet and in-person), P (in-person), VI (video).


Attribute: Characteristic of the instructional delivery or related aspects of a course. Can be used to group interdisciplinary courses together for approved programs or to track courses offered to meet degree requirements. Can be added at the Catalog level (for all sections of the course, but must be approved by the curriculum committee) or at the Class level (for individual sections of the course).

Attribute Definition
ALI Applied Language Institute
BLACK Black Studies
CBE Credit By Exam
CC Cluster Course*
CE Continuing Education
EMBA Executive MBA program
FAMILY Family Studies
GERON Gerontology
HEAL Healing and Humanities
HONORS Honors Course
HSCP High School College Program
JUD Judaic Studies
MOLOND Missouri London Program
SI Supplemental Instruction
VSI VSI-High School
WGS Women's and Gender Studies
WI Writing Intensive*

* These course attributes will only be added if the course has received approval from the curriculum committee and meets the requirements.


Printable Class Schedule

Official Classroom Scheduling Policy

Standard Meeting Times


Building Codes

AdAstra Scheduling Software

Contact Information

Marcia Roberts

Scheduling Coordinator
Registration and Records Office
Phone: 816-235-1119
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