Box Sharing and Collaboration

Sharing vs. Collaboration

Sharing in Box is sending a person or people a link to a file or folder.

The recipient can view and download the shared file. They can also send this link to any other person, allowing that person to view or download the file as well.
The recipient cannot edit or overwrite the shared file in the Box account - they have "read only" access to the file.
The recipient does NOT need a Box account to view or download the file.

Collaboration in Box lets you send an invite link for a file to a person.

You can send a collaboration link for a folder only - not an individual file.
The recipient of the link can add, edit, and delete, as well as upload and download any and all files within the collaborative folder, depending on the type of collaborative access you give the recipient.
A recipient MUST have a Box account in order to collaborate.
A recipient DOES NOT need a UMKC Box account - you can collaborate with any Box user, inside or outside the University system.

Default collaborative access is that of an Editor, which allows add, edit, and delete rights, as well as upload and download capability. More information about collaboration access levels can be found on the Box permission levels guide.

When you create a shared link, the default is set to allow anyone who has the link access to the content. You can change this setting, as well as others, when you share a file by adjusting the settings in the dialog.

For additional information on creating and managing shared links, see the Box Shared Links support page.

Folder icons in Box are designed to help you determine at a glance the folder's sharing or collaboration state.

	Set as able to be viewed and accessed by others or that someone at UMKC has set it to be accessible by you.
	Personal folder, owned by you and not shared with anyone.
	Owned by someone outside of UMKC.