Procedures for scheduling classes and classrooms
This page contains information on:
- Academic unit / department schedulers
- Scheduling process and timeline
- Generating a galley using Cognos
- Codes and definitions
- Learning Mangagement System and Pathway Access
Individual departments and academic units are responsible for:
- Deciding which classes will be offered each semester
- The number of different sections
- The days and times those sections will be offered
The departments must then notify the Registration & Records office of their decisions so the classes can be correctly set-up in Pathway for student registration each semester.
- View the Schedule of Classes via Pathway (Requires log-in)
- Guest Version of Schedule of Classes (Does not require log-in, only for non-Pathway users)
- Printable Class Schedules
Missouri Senate Bill 389 requires display of an accurate course schedule on the Web site along with the instructor assigned for each class and his or her credentials and instructor ratings by students.
Detailed instructions on Pathway and LMS Access can be found here.
Requests for access are sent to Registration and Records or the LMS Team depending on the type of access required.
To grant Instructor, Teaching Assistant, or Administrator access in Pathway the academic unit scheduler must send a request to Marcia Roberts to add the user which will automatically assign access in Blackboard/Canvas within one business day.
- Instructors and Teaching Assistants will have access to grades in both Pathway and Blackboard/Canvas as well as access to content in Blackboard/Canvas.
- Administrators will have access to grades Blackboard/Canvas.
To grant Course Builder access in Blackboard or Canvas the academic unit scheduler or course instructor must send a request to the LMS Team to add the user in Blackboard/Canvas.
- Course Builders are assigned in Blackboard/Canvas expressly for the purpose of creating, editing, or deleting course content. The Course Builder role provides access to tests, student roster, content that is unavailable to other students, and other materials that would not be appropriate for a student. It does not offer access to grades.
- The Course Builder will have ability to interact with students in Blackboard/Canvas for purposes of conducting or monitoring discussions, and responding to inquiries. Typically utilized for some teaching assistants that do not need grading access, content managers or for accreditation purposes.
Each semester’s schedule is initially created by copying the last semester's schedule
Classes are edited based on what each department wants to offer for the new semester
Generated by November 1
Changes due to Registration and Records office by end of Fall semester
Published online by March 1
Generated by November 1
Changes due to Registration and Records office by end of 2nd week of Spring semester
Published online by March 1
Generated by April 1
Changes due to Registration and Records office by end of Summer semester
Published online by October 1
Reserving a room for classes
- View the Official Classroom Scheduling Policy (PDF) and the Standard Meeting Times (PDF)
- Standard/Lecture classes will be assigned using logarithmic scheduling software based on a best-fit between maximum enrollment and classroom size.
- Lab and Studio classes will be assigned based on requests from the academic unit.
Reserving a room for meetings and other events
After the Schedule of Classes for a term is set, the classroom space may be reserved for other meetings as needed. Faculty and Staff should e-mail Marcia Roberts directly to request a room reservation. Include the date, start time, end time, and approximate attendance expected. Students should work with the Student Life office when they need to reserve a room.
The following people are assigned to be the contact for academic scheduling in their department.
|Applied Language Institute||Day, Elisaemail@example.com|
|Architecture and Urban Design||Szymanski, Stellafirstname.lastname@example.org|
|Art and Art History||Toivanen, Kati||toivanenK@umkc.edu|
|Art and Art History||Dohogne, Meghanemail@example.com|
|Arts and Sciences||Lundberg, Alicenfirstname.lastname@example.org|
|Civil and Mechanical Engineering||Muleski, Lizemail@example.com|
|Communication Studies||Underwood, Jenniferfirstname.lastname@example.org|
|Computer Science and Electrical Engineering||Carter, Corettaemail@example.com|
|Computer Science and Electrical Engineering||Campbell, Ginafirstname.lastname@example.org|
|Criminal Justice and Criminology||Falk, Patriciaemail@example.com|
|English Language and Literature||Lester, Audreyfirstname.lastname@example.org|
|English Language and Literature||Phegley, Jenniferemail@example.com|
|Foreign Languages and Literature||Shelton, Tammyfirstname.lastname@example.org|
|Latina/Latino Studies Program||Henderson, Graceemail@example.com|
|Mathematics and Statistics||Hall, Ericfirstname.lastname@example.org|
|Mathematics and Statistics||Henderson, Tanyaemail@example.com|
|Nursing||Ellis Fletcher, Sallyfirstname.lastname@example.org|
|Political Science||Milburn, Nateemail@example.com|
|Political Science||Vonnahme, Gregfirstname.lastname@example.org|
|Social Work||Updike, Heidiemail@example.com|
|University College||McNeley, Kimfirstname.lastname@example.org|
Academic Unit Schedulers may request a PDF galley via Cognos at any time. The information in Cognos is one-day delayed from Pathway and updated at midnight each night.
Steps for requesting a galley:
- Visit Cognos
- Select UMKC Users from the drop-down.
- Log on with your SSO and password.
- Click on the folder labeled UMKC Reports.
- Click on the folder labeled Student Administration Reports
- Click on the folder labeled Vice Chancellor of Student Affairs & Enrollment Management.
- Click on the folder labeled Registrar's Office.
- Click on the folder labeled Scheduling Reports.
- The report you want to request is the REGISTRAR – Schedule of Classes Galleys.
- Click on the report. Complete prompts for steps 1-3 in order to complete step 4.
- You can only request a galley for one term at a time.
- To request additional terms, run the report again.
- If you do not see the term you want in the drop-down list, the schedule has not been generated for the term yet.
How to edit a galley:
- Once you have your galley, make any changes to the classes listed using a red pen or pencil so we can easily find the changes you want.
- If you need to schedule classes that are not already listed on your galley, use the Class Addition Form (PDF).
- Return all materials to Marcia Roberts in the Administrative Center, Room 116. We recommend hand-delivering your changes instead of using campus mail.
Anchor and Discourse galley:
- All changes to Anchor/Discourse sections must go through the General Education Coordinator (GEC). (instructor, TA, capacity, meeting patterns, etc.)
- The GEC is looking at course demand and enrollment predictions when putting together the schedule
- Several students come in with transfer work or test credit that satisfies Discourse meaning they only need to register in Anchor. This is taken into consideration when preparing the scheduling.
- Data for past general education enrollment is used in an effort to ensure we are offering sections that students need.
- Enrollment capacities for Anchor courses are approved by the GEC and determine the number of potential Discourse sections that can be paired with Anchor courses.
- The Anchor galley will be due to GEC 2-weeks prior to the general galley due date in order to allow time to schedule the appropriate paired discourse sections.
- The editing process for the Anchor galley is the same. Send hard copy to the GEC who will forward the final copy to Registration and Records.
- All Discourse sections are scheduled after Anchor galley has been submitted.
- Detailed Cognos and galley editing directions (PDF)
- Contact the UMKC Data Warehouse at email@example.com for assistance with Cognos.
- Complete the Pathway Access Form to request access to the Galley Reports in Cognos. Check the box indicating the Cognos Reporting Access role along with checking the box for Scheduling Reports
Buildings Codes: See the page of building codes.
Instructor of Record: See definitions for instructor of record categories here.
Components: The format of the class offered, such as lecture, lab, discussion, etc. These are set-up at the time the course is initially created in the UMKC catalog, and can only be changed on course modification forms. Components must remain the same for all sections of a course.
- Clinical: Supervised, practical application of previously studied theory conducted in clinics and other health-related settings. Frequently included in curriculum for nursing, health professions, and medicine.
- Field Studies: Off-campus hands instruction led by a faculty member with one or more students. Typically part of science and social science, as well as some humanities instruction.
- Independent Study: One-on-one instruction allowing for greater individualized learning and self-direction. Directed studies that are based upon an agreed upon topic between instructor and student.
- Individual Lessons: Typically a musical or other performance art instruction delivered one-on-one or in small group.
- Internship: Provides opportunity for students to gain experience in their field. Instruction is hands-on, experiential learning that may require additional research and written assignments.
- Laboratory: A class or the practice portion of a course in which experimentation, class projects or other exercises. Conjunction with material presented, are performed. May also refer to a room in which these activities are completed.
- Lecture: Faculty delivered instruction, one faculty at a time to multiple students in a classroom setting. A lecture is a course or part of a course that is primarily delivered face to face. While it is usually presented in a group setting led by a faculty member the course might also include group activities. A course typically taught as a lecture should always be labeled as a lecture component. The Instructional mode may vary (i.e. internet, in-person, and correspondence.)
- Practicum: Supervised, practical application of previously studied theory. Frequently included in curriculum for education and social work.
- Recitation/Seminar/Discussion: A form of instruction which brings together small groups for reoccurring meetings focusing on different topics or subjects and in which everyone is expected to participate or a small group that meets to discuss topics introduced in a related lecture to supplement the instruction and allow for discussion.
- Studio: Hands-on, interactive, project-oriented instruction that is delivered one-on-one or in small group. May apply to art, architectural studies, textile and apparel management, or broadcast media, film creation and communication instruction.
- Online Certified Course:
In 2010, UMKC adopted a set of standards
that exemplify excellence in online course design. These course
design elements were identified through examination of peer-reviewed
educational research and have been confirmed by national online
education groups such as Quality Matters and the Sloan Consortium.
Although both of these groups have developed their own set of online
course design standards, UMKC chose to develop a unique set of
standards tailored to our own specific educational needs and
environment. Excellence in online course design is characterized by
clear course goals and objectives, assessments that accurately
measure those stated objectives, and interactivity with the course
instructor and course content, to name a few. The UMKC Online Course
Design rubric, which was developed cooperatively by UMKC faculty and
instructional designers, is the measure that is used to determine if
a course is "online certified".
Instructional Mode: The dominant delivery method of instruction of the class content and related to each component, such as “in person” or “internet only.” Different sections may have different instruction modes.
|P||Classroom Based||The class meets face-to-face on a regular schedule for the required 750 minutes per credit hour time period. The class may meet in a classroom on-campus or at an alternative physical meeting location. The class may use the Internet to accompany in-person instruction. Example: Class X meets MWF at 10am in Royall 102.|
|B||Blended Class Instruction||Participants of a B course meet five or more times on-campus. The remainder of the course occurs online learning through activities and interactions using a variety of eLearning technologies and resources. These activities can occur in real-time (synchronously) or asynchronously. There are defined deadlines for completion of assignments and other course related activities.|
|OC||Blended Online-Campus||Participants of an OC course meet between one and four times on-campus. The remainder of the course occurs online through activities and interactions using a variety of eLearning technologies and resources. These activities can occur in real-time (synchronously) or asynchronously. There are defined deadlines for completion of assignments and other course related activities.|
|OS||Instructor Led On-line Synchronous||Teaching and learning activities occur online through the use of a variety of eLearning technologies and resources. The course has required real-time (synchronous) interactions between instructor and students, usually through the use of online conferencing tools. The course is characterized by regular and substantive online interactions between course instructor and course participants which occur both synchronously and asynchronously. There are defined deadlines for completion of assignments and other course related activities.|
|OA||Instructor Led On-line Asynchronous||Teaching and learning activities occur online through the use of a variety of eLearning technologies and resources. The course has no required real-time (synchronous) interactions between instructor and students. The course is characterized by regular and substantive asynchronous online interactions between course instructor and course participants. There are defined deadlines for completion of assignments and other course related activities.|
|VI||Video||The class meets via interactive video conference on a regular schedule for the required 750 minutes per credit hour time period. The class generally meets at on off sight location or students may have the option of attending the class by logging in through a LMS system.|
Prior to Summer 2010 Instruction Modes included: DR (directed research), IL (individual lesson), IN (internet), IS (independent studies), NP (internet and in-person), P (in-person), VI (video).
Attribute: Characteristic of the instructional delivery or related aspects of a course. Can be used to group interdisciplinary courses together for approved programs or to track courses offered to meet degree requirements. Can be added at the Catalog level (for all sections of the course, but must be approved by the curriculum committee) or at the Class level (for individual sections of the course).
|ALI||Applied Language Institute|
|CBE||Credit By Exam|
|EMBA||Executive MBA program|
|HEAL||Healing and Humanities|
|HSCP||High School College Program|
|MOLOND||Missouri London Program|
|WGS||Women's and Gender Studies|
* These course attributes will only be added if the course has received approval from the curriculum committee and meets the requirements.