Classroom Scheduling

Find everything you need to schedule a classroom here!

Establishing Class Offerings

Individual departments and academic units are responsible for:

  • Deciding which classes will be offered each semester
  • The number of different sections
  • The days and times those sections will be offered

The departments must then notify Registration and Records of their decisions so the classes can be correctly set up in Pathway for student registration each semester.

View the Schedule of Classes via Pathway(Requires log-in)

Guest Version of Schedule of Classes(Does not require log-in, only for non-Pathway users)

Missouri Senate Bill 389 requires display of an accurate course schedule on the Web site along with the instructor assigned for each class and his or her credentials and instructor ratings by students.

Classroom Scheduling and Reserving Rooms

Reserving a room for classes

  1. View the Official Classroom Scheduling Policy and the Standard Meeting Times in the Provost Policy Library.
  2. Standard/Lecture classes will be assigned using logarithmic scheduling software based on a best-fit between maximum enrollment and classroom size. Review room capacities and scheduling info in Ad Astra.
  3. Lab and Studio classes will be assigned based on requests from the academic unit.

Reserving a room for meetings and other events

After the Schedule of Classes for a term is set, the classroom space may be reserved for other meetings as needed. Faculty and Staff should email registrarscheduling@umkc.edu to request a room reservation. Include the date, start time, end time, and approximate attendance expected. Students should work with the Office of Student Involvement when they need to reserve a room.

Additional Scheduling Information and Resources

Each semester’s schedule is initially created by copying the last semester's schedule.

Classes are edited based on what each department wants to offer for the new semester.

Summer Schedule

Generated by November 1 

Changes due to Registration and Records office by end of Fall semester 

Published online by March 1

Fall Schedule

Generated by November 1 

Changes due to Registration and Records office by end of 2nd week of Spring semester 

Published online by March 1

Spring Schedule

Generated by April 1 

Changes due to Registration and Records office by end of Summer semester

Published online by October 1

The following people are assigned to be the contact for academic scheduling in their department.

Academic scheduling contacts
Department Name Email
Applied Language Institute Elisa Day daye@umkc.edu
Architecture and Urban Design Stella Szymanski szymanskis@umkc.edu
Art and Art History Margaret Kinkeade mkinkeade@umkc.edu
Arts and Sciences Alicen Lundberg lundberga@umkc.edu
Biology Lauren Petrillo petrillol@umkc.edu
Black Studies Grace Henderson hendersongr@umkc.edu
Business Nancy Wilkinson wilkinsonn@umkc.edu
Chemistry Asia Williams williamsam@umkc.edu
Civil and Mechanical Engineering Liz Muleski muleskie@umkc.edu
Classics Jeffrey Rydberg-Cox rydbergcoxj@umkc.edu
Communication Studies Jennifer Underwood underwoodj@umkc.edu
Computer Science and Electrical Engineering Gina Campbell campbellgn@umkc.edu
Conservatory Helen Perry perryh@umkc.edu
Criminal Justice and Criminology Kaylea Jones kjones@umkc.edu
Dentistry Danita Johnson johnsondan@umkc.edu
Earth and Environmental Sciences Megan Medley medleyma@umkc.edu
Economics Jill Folsom folsomj@umkc.edu
Education Brad Martens martensbm@umkc.edu
English Language and Literature Audrey Lester lesterak@umkc.edu
English Language and Literature Jennifer Phegley phegleyj@umkc.edu
Foreign Languages and Literature Tammy Shelton sheltonta@umkc.edu
General Education Kim McNeley mcneleyk@umkc.edu
Graduate Studies Nancy Hoover HooverN@umkc.edu
High School College Program Chris White whitechris@umkc.edu
History Hannah Hohenstein-Flack hohensteinflackh@umkc.edu
Honors Gayle Levy levyg@umkc.edu
Latina/Latino Studies Grace Henderson hendersongr@umkc.edu
Law Peggy Lukken lukkenp@umkc.edu
Mathematics and Statistics Tanya Henderson hendersontg@umkc.edu
Medicine - MD Christy Dockweiler dockweilerc@umkc.edu
Medicine - Graduate Julie Banderas banderasj@umkc.edu
Nursing Casey Bauer bauerc@umkc.edu
Pharmacy Shelly Janasz janaszs@umkc.edu
Philosophy Tricia Falk pfalk@umkc.edu
Physics Katherine Taylor taylorkath@umkc.edu
Political Science Nate Milburn milburnn@umkc.edu
Propel Kate Duffy duffymp@umkc.edu
Psychology Robin Lehman robin.lehman@umkc.edu
Social Work Heidi Updike updikeh@umkc.edu
Sociology Nathan Milburn milburnn@umkc.edu
University College Kim McNeley mcneleyk@umkc.edu

Requests for access are sent to Registration and Records or the LMS Team depending on the type of access required.

  1. To grant Instructor, Teaching Assistant, or Administrator access in Pathway the academic unit scheduler must send a request to registrarscheduling@umkc.edu to add the user which will automatically assign access in Canvas within one business day.
    • Instructors and Teaching Assistants will have access to grades in both Pathway and Canvas, as well as access to content in Canvas.
    • Administrators will have access to grades in Canvas.
  2. To grant Course Builder access in Canvas, the academic unit scheduler or course instructor must send a request to the LMS Team at its@umkc.edu to add the user in Canvas.
    • Course Builders are assigned in Canvas expressly for the purpose of creating, editing, or deleting course content. The Course Builder role provides access to tests, student roster, content that is unavailable to other students and other materials that would not be appropriate for a student. It does not offer access to grades.
    • The Course Builder will have ability to interact with students in Canvas for purposes of conducting or monitoring discussions, and responding to inquiries. This is typically utilized for some teaching assistants that do not need grading access, content managers or for accreditation purposes.

Detailed instructions on Pathway and LMS access (PDF)

Faculty and staff can review classroom sizes and additional scheduling information in Ad Astra, the scheduling software UMKC uses.

Use Ad Astra to help schedule a class

Academic Unit Schedulers may request a PDF galley via Cognos at any time. The information in Cognos is one-day delayed from Pathway and updated at midnight each night.

Detailed Cognos and galley editing directions (PDF)

Cognos Section Enrollment Report directions (PDF)

Steps for requesting a galley

  1. Visit Cognos
  2. Select UMKC Users from the drop-down.
  3. Log on with your SSO and password.
  4. Select the folder labeled UMKC Reports.
  5. Select the folder labeled Student Administration Reports
  6. Select the folder labeled Vice Chancellor of Student Affairs & Enrollment Management.
  7. Select the folder labeled Registrar's Office.
  8. Select the folder labeled Scheduling Reports.
  9. The report you want to request is the REGISTRAR – Schedule of Classes Galleys.
  10. Select the report. Complete prompts for steps 1-3 in order to complete step 4.
  11. You can only request a galley for one term at a time.
  12. To request additional terms, run the report again.
  13. If you do not see the term you want in the drop-down list, the schedule has not been generated for the term yet.

How to edit a galley

  1. Once you have your galley, make any changes to the classes listed using a red pen or pencil so we can easily find the changes you want.
  2. If you need to schedule classes that are not already listed on your galley, use the Class Addition Form (PDF).
  3. Return all materials to Marcia Roberts in the Administrative Center, Room 116. We recommend hand-delivering your changes instead of using campus mail.

Anchor and Discourse galley

  1. All changes to Anchor/Discourse sections must go through the General Education Coordinator (GEC). (instructor, TA, capacity, meeting patterns, etc.)
  2. The GEC is looking at course demand and enrollment predictions when putting together the schedule
  3. Several students come in with transfer work or test credit that satisfies Discourse meaning they only need to register in Anchor. This is taken into consideration when preparing the scheduling.
  4. Data for past general education enrollment is used in an effort to ensure we are offering sections that students need.
  5. Enrollment capacities for Anchor courses are approved by the GEC and determine the number of potential Discourse sections that can be paired with Anchor courses. 
  6. The Anchor galley will be due to GEC 2-weeks prior to the general galley due date in order to allow time to schedule the appropriate paired discourse sections.
  7. The editing process for the Anchor galley is the same. Send hard copy to the GEC who will forward the final copy to Registration and Records.
  8. All Discourse sections are scheduled after Anchor galley has been submitted.

Cognos assistance

Detailed Cognos and galley editing directions (PDF)

Contact the UMKC Data Warehouse at umkcdatawarehouse@umkc.edu for assistance with Cognos.

Complete the Pathway Access Form (PDF) to request access to the Galley Reports in Cognos. Check the box indicating the Cognos Reporting Access role along with checking the box for Scheduling Reports.

Buildings Codes: See the page of building codes.

Components: The format of the class offered, such as lecture, lab, discussion, etc. These are set-up at the time the course is initially created in the UMKC catalog, and can only be changed on course modification forms. Components must remain the same for all sections of a course.

Clinical: Supervised, practical application of previously studied theory conducted in clinics and other health-related settings. Frequently included in curriculum for nursing, health professions, and medicine.

Field Studies: Off-campus hands instruction led by a faculty member with one or more students. Typically part of science and social science, as well as some humanities instruction.

Independent Study: One-on-one instruction allowing for greater individualized learning and self-direction. Directed studies that are based upon an agreed upon topic between instructor and student.

Individual Lessons: Typically a musical or other performance art instruction delivered one-on-one or in small group.

Instructor of Record: See definitions for instructor of record categories (PDF).

Internship: Provides opportunity for students to gain experience in their field. Instruction is hands-on, experiential learning that may require additional research and written assignments.

Laboratory: A class or the practice portion of a course in which experimentation, class projects or other exercises. Conjunction with material presented, are performed. May also refer to a room in which these activities are completed.

Lecture: Faculty delivered instruction, one faculty at a time to multiple students in a classroom setting. A lecture is a course or part of a course that is primarily delivered face to face. While it is usually presented in a group setting led by a faculty member the course might also include group activities. A course typically taught as a lecture should always be labeled as a lecture component. The Instructional mode may vary (i.e. internet, in-person, and correspondence.)

Online Certified Course: In 2010, UMKC adopted a set of standards that exemplify excellence in online course design. These course design elements were identified through examination of peer-reviewed educational research and have been confirmed by national online education groups such as Quality Matters and the Sloan Consortium. Although both of these groups have developed their own set of online course design standards, UMKC chose to develop a unique set of standards tailored to our own specific educational needs and environment. Excellence in online course design is characterized by clear course goals and objectives, assessments that accurately measure those stated objectives, and interactivity with the course instructor and course content, to name a few. The UMKC Online Course Design rubric, which was developed cooperatively by UMKC faculty and instructional designers, is the measure that is used to determine if a course is "online certified."

Practicum: Supervised, practical application of previously studied theory. Frequently included in curriculum for education and social work.

Recitation/Seminar/Discussion: A form of instruction which brings together small groups for reoccurring meetings focusing on different topics or subjects and in which everyone is expected to participate or a small group that meets to discuss topics introduced in a related lecture to supplement the instruction and allow for discussion.

Studio:</strong Hands-on, interactive, project-oriented instruction that is delivered one-on-one or in small group. May apply to art, architectural studies, textile and apparel management, or broadcast media, film creation and communication instruction.

Instructional Mode

Instructional mode is the dominant delivery method of instruction of the class content and related to each component, such as “in person” or “internet only.” Different sections may have different instruction modes.

Instruction modes
Instruction mode Description Definition
P Classroom based The class meets face-to-face on a regular schedule for the required 750 minutes per credit hour time period. The class may meet in a classroom on-campus or at an alternative physical meeting location. The class may use the Internet to accompany in-person instruction.  Example:  Class X meets MWF at 10am in Royall 102.
B Blended class instruction Participants of a B course meet five or more times on-campus. The remainder of the course occurs online learning through activities and interactions using a variety of eLearning technologies and resources. These activities can occur in real-time (synchronously) or asynchronously. There are defined deadlines for completion of assignments and other course related activities.
OC Blended online-campus Participants of an OC course meet between one and four times on-campus. The remainder of the course occurs online through activities and interactions using a variety of eLearning technologies and resources. These activities can occur in real-time (synchronously) or asynchronously. There are defined deadlines for completion of assignments and other course related activities.
OS Instructor led online synchronous Teaching and learning activities occur online through the use of a variety of eLearning technologies and resources. The course has required real-time (synchronous) interactions between instructor and students, usually through the use of online conferencing tools. The course is characterized by regular and substantive online interactions between course instructor and course participants which occur both synchronously and asynchronously. There are defined deadlines for completion of assignments and other course related activities.
OA Instructor led online asynchronous Teaching and learning activities occur online through the use of a variety of eLearning technologies and resources. The course has no required real-time (synchronous) interactions between instructor and students. The course is characterized by regular and substantive asynchronous online interactions between course instructor and course participants. There are defined deadlines for completion of assignments and other course related activities.
VI Video The class meets via interactive video conference on a regular schedule for the required 750 minutes per credit hour time period. The class generally meets at on off sight location or students may have the option of attending the class by logging in through a LMS system.

Prior to Summer 2010 Instruction Modes included: DR (directed research), IL (individual lesson), IN (internet), IS (independent studies), NP (internet and in-person), P (in-person), VI (video).

Attribute

An attribute is characteristic of the instructional delivery or related aspects of a course. It can be used to group interdisciplinary courses together for approved programs or to track courses offered to meet degree requirements. It can be added at the Catalog level (for all sections of the course, but must be approved by the curriculum committee) or at the Class level (for individual sections of the course).

Attributes
Attribute Definition
ALI Applied Language Institute
BLACK Black Studies
CBE Credit by Exam
CC Cluster Course*
CE Continuing Education
EMBA Executive MBA
FAMILY Family Studies
GERON Gerontology
HEAL Healing and Humanities
HONORS Honors Course
HSCP High School College Program
JUD Judaic Studies
MOLOND Missouri London Program
PACE PACE Section
SI Supplemental Instruction
VSI VSI-High School
WGS Women's and Gender Studies
WI Writing Intensive*

* These course attributes will only be added if the course has received approval from the curriculum committee and meets the requirements.