Administrative Drop Policy

  • Policy Number: KC-ACA-3105
  • Date Issued: Fall 2013
  • Date Revised: 11/2013; 8/2016; 11/2022
  • Last Modified: Jul 27, 2023
  • Effective Date: Fall 2023
  • Approved By: Provost
  • Sponsor(s): Provost
  • Responsible Office(s): Registrar's Office

Policy Statement

Student enrollment may be administratively dropped in the following circumstances*:

Non-participation in coursework

In order to comply with federal regulations associated with eligibility rules for federal financial aid, UMKC instructors will utilize an Administrative Attendance Survey to confirm attendance for all students during the first three weeks of the term and administratively drop students who are not attending specific courses. For the purposes of this survey, a student is considered to have begun attendance or participated in the course if they have demonstrated one of the following acceptable academically related activities

  • Physically attending a class with direct interaction
  • Submitting an academic assignment
  • Taking an exam, interactive tutorial, or computer‐based instruction
  • Attending a school‐assigned study group
  • Participating in online discussion about academic matters
  • Initiating contact with a faculty member to ask about subject studied

Students will have 48 hours to respond to the notification and request to re‐enroll in the course with instructor permission. Instructors may evaluate the student’s request in the same manner as other late enrollment requests.

All refunds will be based upon the date of the drop in accordance with the UMKC Academic Calendar.

Not meeting restrictive enrollment criteria

Students changing academic programs/plans (or no longer in good standing) and therefore no longer meeting eligibility for one or more enrolled courses may be administratively dropped with 100% refund by the academic unit by the last day of the thrid week of the term.

Lack of payment

Visit the cashiers website.

*Although students may be eligible for administrative drop, it is the individual student’s responsibility to ensure accurate course enrollment status in Pathway.

Reason for Policy

This policy was developed to support student academic success and to provide consistent, quality delivery of academic programs and services.

Who Should Read this Policy?

All faculty, academic advisors, Registrar’s Office personnel and all students.

Instructions, Procedures and Related Information

Process: The instructor submits add/drop request with copy of email notification to the student for the administrative drop to the registrar, with a copy sent to the department chairperson. The administrative drop process should be executed no later than immediately following the last class meeting during the third week of classes (or equivalent).

Appeal to the department chair: The written appeal should state the compelling reason for the appeal and provide any additional documentation or evidence to support the basis for the appeal. The department chairperson’s appeal decision is final.

UMKC Academic Calendar

Contacts

UMKC Registrar’s Office

Registrar's website

Physical Location:
115 Administrative Center
5115 Oak Street
Kansas City, MO 64110

Mailing Address:
5100 Rockhill Road
Kansas City, MO 64110‐2499

Phone: 816‐235‐1125

Fax: 816‐235‐5513

Email: registrar@umkc.edu

Exclusions

School of Pharmacy

History and Updates

Revised Fall 2014 to extend to third week. Revised Fall 2016 to be in compliance with federal regulations. Revised Fall 2022 to clarify administrative drop within the new simplified tuition policy.

Appendices

None