Payment Methods

When it comes to tuition and fee payment, we make it easier by offering several accepted methods of payment.

Ways to Pay

Please Note:

  • For immediate release of transcripts or diploma, payments can be made in cash, certified check, or credit card in the student’s name.
  • E-check and personal check payments are subject to a 10 business day hold period before a transcript or diploma can be released. The Cashiers Office may accept official bank documentation of e-check and personal check transactions clearing the account in lieu of the 10 business day waiting period. The bank documentation must clearly reflect 1) the running account balance both before and after the transaction in question, 2) state the bank name, 3) the account holder, 4) the date and amount of the transaction, and 5) verifiable account number that matches the account number used in TouchNet. Documentation showing transactions as "pending" is not sufficient. The Cashiers Office may also require additional documentation if the payment is from the account of a 3rd party, and not the student. All bank documentation submitted is subject to review and verification before an exception decision will be made.

 

Students who need to direct payments to specific charges or balances must make their payment in person with a cashier or contact the Cashiers Office after making an online payment. All payments other than financial aid disbursements  will be automatically applied to the oldest balance unless otherwise requested.

 

Credit and debit card payments are processed by a third party, which collects a service charge for each transaction and are not refundable.

You may make payments using your bank account's routing and account information, credit card or debit card through Pathway and navigating to TouchNet.

Learn more about paying through Pathway (PDF)

Authorized users may pay using their bank account's routing and account information, credit card or debit card through their authorized user account.

Add an authorized user to your account (PDF)

Those without an authorized user account may pay with a credit card as a guest payer.

Checks are processed using the routing and account information and are accessible only by you or your authorized user. Credit and debit card payments are processed by a third party, which collects a service charge for each transaction and are not refundable. The charge amount may not exceed the amount due.

Please note that e-check and credit or debit card payments cannot be canceled by the university once they are submitted. Please make sure the amount is correct and you are using the correct account info before submitting the payment. Credit and debit card transaction fees are not refundable. If the e-check returns for any reason, a $25.00 returned check fee will apply to the student account. Any credit or debit card transaction that is disputed, stopped or returned for any reason will also have a $25.00 returned fee assessed and the card transation fee will be charged to the student account.

You may also pay your bill online through direct debit of your checking or savings account.  Payments made with your online banking service may result in a significant delay in the processing. We make no guarantees that your payment can be received and processed by the due date.

If you get error code 1941 when attempting to submit an echeck in TouchNet, your bank account is restricted by either this educational institution or by another institution you have submitted echecks to that also uses TouchNet.  Please make your payment using another bank account or use another form of payment.

 

You may make your payments by sending us a personal check, bank-certified or cashier's check or money order through the U.S. Postal Service. Do not send cash through the mail.

Mailing address

UMKC Cashiers Office
112 Administrative Center
5100 Rockhill Road
Kansas City, MO 64110

Please include your student ID number with payment.

The Cashiers Office accepts cash, personal checks, money orders and bank-certified and cashier's checks during office hours. 

Office location:

112 Administrative Center
5115 Oak St.
Kansas City, MO 64112

There is an ATM near the cashier windows in the Administration Center for your convenience.

Financial aid and scholarships that have been approved but have not yet paid to the student account are considered to be "anticipated". Anticipated aid is deducted from the current term balance in the billed balance calculation area of your monthly billing statement. The balance remaining will be billed to the student and the minimum payment must be paid by the due date to avoid having classes canceled. The remaining balance will also be subject to the 1 percent monthly finance charge. When the aid is received, it will be applied to the student account but there will be no reduction in the amount due since the aid was already taken into consideration and deducted from the current term balance. Current term aid should not be used to pay past aid year balances.

If Financial aid is sufficient to cover all fees on a student account, a refund will be processed.If you have direct deposit, the processing time is two to four business days to transfer the funds into your personal savings or checking account. If your banking information changes or if you wish to cancel your direct deposit, please update it online at Pathway. Any refunds scheduled for direct deposit will go directly into the bank account set up by the student; they cannot be canceled by our office, so please make sure to update your information on Pathway. Direct deposit information remains activated from the time it is set until it is canceled by the student. For more information on setting up direct deposit, Download PDF instructions.

If you do not have direct deposit, the process from the time aid feeds onto the student account until the check is typically received is five to seven business days. Checks do NOT come to the Cashiers Office; they are mailed out directly from Columbia to the local address on file.

The Financial Aid and Scholarships Office BEGINS disbursement onto student accounts the week before classes begin. You can view your financial status online at Pathway by clicking on "Campus Finances", then "Account Inquiry" followed by the "Activity Tab". Financial aid disbursements and refunds will show on this tab.

Learn more about refunds

If the Cashiers Office has valid approval from the third-party sponsor prior to the student registering for classes, the sponsor credit show on the student's account once they have selected classes.

If the credit is not showing, please contact Sponsor Billing.

UMKC Cashiers Office
Attn: Sponsor Billing
AC 112
5100 Rockhill Rd
Kansas City MO 64110

Telephone 816-235-1365

Third-party sponsorship is not tuition reimbursement.  If your employer or sponsor will delay payment until after grades are available, or will not pay if a certain grade is not obtained, then they will not be accepted as a third-party sponsor.

If you do not have full sponsorship for all your fees, you must make the minimum payment in order to hold your classes. All unpaid balances are assessed a 1% monthly finance charge. If you owe a past term balance, it must be paid in full.

If a foreign government embassy or government or state agency pays part or all of the student’s educational expenses, the student can elect to have them billed through the university’s sponsor billing process. The university will also extend this process to some, but not all, private employers. Please contact the Cashiers Office to find out if your employer is an existing third-party sponsor.

Send direct written authorization from the student’s sponsor to this address.

UMKC Cashiers Office
Attn: Sponsor Billing
AC 112
5100 Rockhill Rd
Kansas City MO 64110 

 

Upon receipt of a completed billing authorization, a credit will be posted to the student’s fee account for the amount authorized.  The university will bill the sponsor directly on the student’s behalf.  If the sponsor does not pay in a timely manner (typically within two weeks of the end of the current semester), the third-party credit will be removed from the student’s account and the student will be responsible for payment.

If the student does not have full sponsorship for the entire amount of their fees, or if their employer is not an existing third-party sponsor, they must make at least the minimum monthly payment in order to keep from being dropped from classes. This balance may include additional charges at the Swinney Center, UMKC Bookstore, Parking Office, One Card Office or Student Health and Wellness Center.

If the student pays less than the full billed balance, they will be subject to a 1% monthly finance charge on the unpaid billed balance. If a student owes a past term balance, it must be paid in full before being able to enroll in future semesters. Failure to turn in third-party authorizations in a timely manner may result in fees that the student remains responsible for paying. Third-party authorizations for terms that have ended will not be processed. UMKC reserves the right to decline to allow for third-party billing for any student or sponsor. Reasons for this decline may include grade-based sponsorships, sponsorship contingent upon employment or previous issues with payment by the student or sponsor.

The Cashiers Office waives any late fees or finance charges that assess on balances paid by Ch33 or Ch31 benefit recipients when the payment from U.S. Dept of Veterans Affairs (VA) is received. Any late fees or finance charges that accrue on balances not covered by VA benefits will be the student’s responsibility to pay.

Students will be able to attend classes and utilize campus facilities while the VA works to disburse funds to UMKC for a given term. Ch33 or Ch31 benefit recipients are exempt from being dropped for non-payment while the VA works on disbursing funds to UMKC.

Ch33 or Ch31 students are free to take out loans if they so wish but it is not required. Any refundable excess from student financial aid will be refunded when payment from the VA is received and there is an overage on the student account.

Return of unearned military tuition assistance (TA) funds to the government

 Return of Tuition Assistance: Military Tuition Assistance (TA) is awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of TA funds originally awarded.

To comply with the new Department of Defense policy, the University of Missouri-Kansas City will return any unearned TA funds on a prorated basis through at least the 60% portion of the period for which the funds were provided. TA funds are earned proportionally during an enrollment period, with unearned funds returned based upon when a student stops attending. These funds are returned to the military Service branch.  When a Service member stops attending due to a military service obligation, the educational institution will work with the affected Service member to identify solutions that will not result in student debt for the returned portion.

UMKC has partnered with Flywire to streamline the tuition payment process for our international students.

Flywire capabilities

  • Pay from any country and any bank
  • Excellent foreign exchange rates
  • Pay in your home currency (in most cases)
  • Track your payment during the transfer process
  • Receive email confirmation when your payment is received by the school

Pay by Flywire

Current UMKC employees can request payroll deduction on their UMKC account balance by sending an email from their UMKC account to cashiers@umkc.edu. The subject line of the email needs to be "Employee Request to Start Payroll Deduction." In the body of the email include the following information:

  • Full name
  • Student or Employee ID number
  • Bi-weekly or monthly pay schedule
  • The amount you wish to have deducted each check ($25.00 minimum monthly deduction/$12.50 bi-weekly, if full amount due is greater than $25.00) or 2% of the current balance, whichever is greater.
  • The pay period you would like to begin the payroll deduction (give at least 10 days notice).

You will receive a confirmation email once your request has been processed.

IMPORTANT NOTES REGARDING PAYROLL DEDUCTION

  • Employees on active payroll deduction will not be charged any late fees; however, the balance is still subject to a 1% per month finance charge.
  • The payroll deduction should stop automatically once your balance reaches zero. In the unlikely event that an additional deduction occurs, please contact the Cashiers and a refund can be issued.
  • The payroll deduction can be put in place for any balance, including balances under formal petition.  Should the petition be granted, any over-payment will be refunded.
  • Payroll deduction payments will be applied to the oldest charge on the account first.
  • Employees taking classes are subject to the same requirements as students in terms of enrollment holds, past term repayment agreements, and current semester payment schedules. Simply being enrolled on payroll deduct does not ensure continued enrollment.

The university allows enrolled students to charge their student accounts for goods and services at the UMKC Bookstore, Swinney Center, Parking Office, One Card Office and Student Health and Wellness Center. Students are expected to pay their accumulated balance each month; however, there may be a delay in posting charges from these offices to the student account.

Students who want to pay specific charges must make their payment with a cashier and specify what charge they want paid. Any balance assessed to a student account from these offices is subject to finance charges and late fees.

Students are strongly encouraged to regularly review their account balances on Pathway. It is the student’s responsibility to follow up on any disputed or misapplied charge with that respective office. The Cashiers Office cannot waive or adjust the charges unless directed to do so by the office that originated the charge.

The Cashiers Office may suspend charging privileges (except at the Student Health and Wellness Center) for these reasons.

  • Existing prior term balance, regardless of past term repayment agreement status
  • Failure to make the monthly invoiced payments toward current term
  • Failure to make previously billed monthly payments as required, regardless of current account status.
  • Returned checks
  • Active bankruptcy filing
  • Suspension and expulsion from the University
  • Dropping all classes in the current semester
  • Prior assignment of a student account balance to an outside collection agency or any other delinquency issues.
  • Suspected abuse of charging privileges
  • Improperly using another student’s account to charge

Students who start a computer purchase installment contract with the bookstore must maintain active enrollment. Students who withdraw from classes, graduate or transfer to another university may have their payment schedule escalated and all unbilled installments applied to their account at the request of the Cashiers Office.

The Cashiers Office may withhold charging privileges to a student with an unpaid balance in default with another University System Campus (Columbia, Rolla or Saint Louis).

Transcripts and Diplomas

Account balances must be paid before transcripts and diplomas can be released.

Payments can be made with cash, certified check, money order or credit card in the student’s name.

Payments made with an e-check or personal check are subject to a 10-business-day hold before a transcript or diploma can be released. However, if you provide official bank documentation of the echeck and personal check transaction clearing the account, we may waive the waiting period.

The bank documentation must clearly show these requirements.

  • The running account balance both before and after the transaction in question
  • The name of the bank
  • The name of the account holder
  • The date and amount of the transaction
  • A verifiable account number that matches the account number used in TouchNet.
  • Documentation that shows transactions as "pending" is not sufficient. The Cashiers Office may also require additional documentation if the payment is from the account of a third party and not the student. All bank documentation submitted is subject to review and verification before an exception decision will be made.

University Policy does not allow transcripts to be released directly to students on any account with a balance. The Cashiers Office may make exceptions for students carrying a balance under the following guidelines for the purposes of 1) obtaining a 3rd party scholarship or sponsorship to pay an existing UMKC account balance, 2) applying to graduate school, 3) Employment, Internship, or Professional Licensing opportunities, or 4) grade based discounts from insurance companies. If an exception is granted that transcript will be sent directly to the appropriate 3rd party.  Under no circumstances will the transcript be released directly to the student.

These exceptions are made on a case by case basis. Not all students will qualify for an exception. Reasons for withholding the transcript exceptions include, but are not limited to: large account balances, returned/stopped checks, suspected fraud, suspension or expulsion from the University, history of repayment agreement defaults, disputing or petitioning existing balance or a lack of consistent payment history (a consistent payment history is defined as making at least the minimum invoiced amount each month by the 10th).  Also, current or former students who request transcripts in order to enroll in different undergraduate institution must have their balance paid in full before a transcript is released.

  • Non-graduates (student who enrolled in one or more semesters without completing their program) are not eligible for any transcript release exceptions.  Your balance must be paid in full for a transcript to be released.
  • Recent graduates with an outstanding balance less than 12 months old must either have an up to date 12 month repayment agreement that allows for future enrollment in place that covers their entire balance or start a 12 month repayment agreement with a 50% down payment to qualify for a transcript release exception.
  • Currently enrolled students, or student enrolled in an upcoming semester must have an up to date 12 month repayment agreement that allows for future enrollment in place that covers their entire balance or start a 12 month repayment agreement with a 50% down payment to qualify for a transcript release exception and be up to date on the current semester’s payments.

If you meet the criteria for “recent graduate” or “currently enrolled student” as defined above send an email to cashiers@umkc.edu with the subject line “Transcript Request Exception” along with the decline email you received when you ordered your transcript. In the body of the email please provide the answers to the appropriate set of verification questions below::

3rd party scholarship or sponsorship to pay a UMKC balance

  • What is the name of the organization providing the scholarship/sponsorship?
  • Provide a contact name, phone number, any physical address of the organization
  • What are the requirements of the scholarship/sponsorship?
  • What is the amount of the scholarship/sponsorship?
  • When will the scholarship/sponsorship funds be awarded?
  • Will the scholarship/sponsorship funds be made payable to the student only, the UMKC only, or the student and UMKC?
  • If available, provide a link to the scholarship/sponsorship website
  • Are you enrolled in the current or upcoming semester at UMKC?
  • Are you a graduate of UMKC, if so what was your graduate date?
  • Do you have a 12 month enrollment eligible repayment agreement in place with the Cashiers Office that covers your entire past due balance and is that repayment agreement up to date?
  • Are your current semester payments up to date?

Graduate school admission

  • Are you currently designated as a Senior or 2nd semester Junior at UMKC?
  • What type of program are you applying for and at what school(s)?
  • Are you enrolled in the current or upcoming semester at UMKC?
  • Are you a graduate of UMKC, if so what was your graduate date?
  • Do you have a 12 month enrollment eligible repayment agreement in place with the Cashiers Office that covers your entire past due balance and is that repayment agreement up to date?
  • Are your current semester payments up to date?

Employment/Internship/Professional Licensing Purposes/Fraternities & Sororities

  • What is the name of the business/organization?
  • What is the physical address?
  • What is the position you are applying for?
  • Provide a contact name and phone number for a representative of the business (HR department, internship coordinator, hiring manager, etc.) NOTE: Transcripts cannot be released to other UMKC students for Fraternity & Sorority applications
  • If available, provide a link to the internship or employment web posting.
  • Are you enrolled in the current or upcoming semester at UMKC?
  • Are you a graduate of UMKC, if so what was your graduate date?
  • Do you have a 12 month enrollment eligible repayment agreement in place with the Cashiers that covers your entire past due balance and is that repayment agreement up to date?
  • Are your current semester payments up to date?

Grade Based Discounts

  • Name of the organization/business offering the discount
  • Physical address of the organization/business offering the discount.
  • Name and phone number for someone at the organization
  • Type of discount (example insurance)
  • Are you enrolled in the current or upcoming semester at UMKC?
  • Are you a graduate of UMKC, if so what was your graduate date?
  • Do you have a 12 month enrollment eligible repayment agreement in place with the Cashiers Office that covers your entire past due balance and is that repayment agreement up to date?
  • Are your current semester payments up to date?

IMPORTANT NOTES REGARDING TRANSCRIPT REQUESTS & EXCEPTIONS

  • The Cashiers Office may put a transcript hold on a student with an unpaid balance in default with another University System Campus (Columbia, Rolla, or Saint Louis).  However, the lack of this hold does not necessarily mean that you are in good standing at the other UM Campuses.
  • Students who have a discharged bankruptcy and are requesting a copy of their transcript are required to provide documentation of their UMKC balance being legally discharged. That documentation is subject to verification by UMKC legal counsel prior to the release of the transcript. Students who have had a bankruptcy dismissed must have their balance paid in full before a transcript can be released
  • UMKC does not release partial transcripts. Any balance, for any semester, will prevent the release of the transcript as a whole.  If you wish to obtain a transcript for a previous semester, you should do so BEFORE enrolling in upcoming semesters or incurring fees on upcoming semesters.
  • For Immediate release of transcripts, payments can be made in cash, certified check, or credit card in the student’s name.
  • E-check and personal check payments are subject to a 10 business day hold period before a transcript can be released. The Cashiers Office may accept official bank documentation of e-check and personal check transactions clearing the account in lieu of the 10 business day waiting period. The bank documentation must clearly reflect 1) the running account balance both before and after the transaction in question, 2) state the bank name, 3) the account holder, 4) the date and amount of the transaction, and 5) verifiable account number that matches the account number used in TouchNet. Documentation showing the transaction as "pending" is not sufficient. The Cashiers Office may also require additional documentation if the payment is from the account of a 3rd party, and not the student. All bank documentation submitted is subject to review and verification before an exception decision will be made.
  • The release of a transcript or diploma does not necessarily mean your balance is paid in full.  Some charges and fees such as bookstore charges, housing charges, parking violations, or retroactively added tuition and fees may take up to 3 weeks to post to your student account.  Balances that result from adjustments to financial aid may take place at any time during the financial aid year.  It is the student’s responsibility to provide up to date contact and billing information in Pathway.

Enrollment Deposits

Some programs require an enrollment deposit as an indication of intent to enroll.

The Conservatory enrollment deposit secures your spot at the school for the Fall semester. The $100 deposit is a non-refundable, non-transferable prepayment. The enrollment deposit, an indication of intent to enroll, will be applied to Fall term fees and tuition.

Pay your deposit

You may mail a check for your deposit directly to the Cashiers Office.

If you will not be attending the Conservatory, please contact Conservatory admissions by email or call 816-235-2900.

Click here to prepay your High School Dual Credit tuition.

After the prepayment period ends, please make your payment using one of the payment methods listed here.

Questions regarding enrollment or prepayment of high school dual credit courses should be directed to the UMKC High School College Partnerships Office at 816 235 1165 or hscp@umkc.edu.  

Click here for information about the UMKC High School Dual Credit progam.

Important payment information

A $25 late fee will be added to your student account if a payment is not received by the monthly billing statement's due date.

If you are past due you may also be subject to holds, including enrollment holds, transcript and diploma holds, loss of student charge privileges and denial of access to the Swinney Center. 

The University assesses a 1% monthly finance charge on the unpaid portion of the total billed balance. You can avoid the finance charge by paying the total balance each month.

Students with charges added to the current semester after the last billing date of that semester, unpaid prior term balances, active bankruptcy filings or returned checks on their account are subject to an enrollment hold from the Cashiers Office. Enrollment holds may be placed on student accounts by other university offices as well.

The Cashiers Office will typically place enrollment holds on accounts after the third due date (March 10 and October 10) the last due date (April 10 and November 10) of every semester prior to open enrollment for the upcoming semester. Due to overlap in the enrollment period and the payment due dates or semester payment schedule, the final scheduled semester payment may not come due until after the enrollment hold is placed.

Students who have made their prior invoiced payments in full and on time may have the enrollment hold lifted. Students who manage to enroll without addressing their balance are subject to enrollment holds that will prevent drops and adds until the balance is addressed, they may also be dropped for classes.

The Cashiers Office may place enrollment holds on a student with an unpaid balance in default with another UM System campus (Columbia, Rolla or Saint Louis). The Cashiers Office would need to receive written notification from that campus that the balance has been satisfactorily resolved to remove that type of enrollment hold.

Occasionally, the Financial Aid and Scholarship Office makes adjustments to both current and previous semester terms financial aid award for a variety of reasons.

  • Total withdrawal from the university
  • A student’s reduction in credit hours
  • A student receiving aid at another university
  • A student losing eligibility for a particular type of aid.

Any balance created by the adjustment of a financial aid award is due immediately and is subject to enrollment holds and transcript holds regardless of the invoiced due date.

Cashiers Office enrollment holds may be removed if the student does one of these actions.

  • Pays their entire account balance in full
  • Pays the existing repayment agreement balance
  • Initiates a new past term repayment agreement, an additional down payment may be required when starting a new repayment agreement
  • Pays the most recent term balance in full and continues payments on their existing past term repayment agreement. Payments on the existing repayment must also be brought current.
  • Replaces any returned check or credit card payments with cash, cashiers check or money order

In the Spring and Fall semesters the Cashiers Office, in conjunction with the Registration and Records Office, will drop students for nonpayment. Students who have not paid 25% of their semester balance by the first due date of the semester will be at risk of being dropped before that semester’s census date.

Students who anticipate using financial aid to pay their balances need to accept their aid and verify it is disburses prior to the drop date. Students whose aid award or disbursement is delayed for any reason are still responsible for either making the 25% payment or having a hold put on their enrollment by the Financial Aid and Scholarships Office.

Students at risk of being dropped will be sent an email notification to their UMKC email address, and the Cashiers Office will attempt to contact the student by phone as well. The drop notification email contains specific information on the process to avoid being dropped and how to get re-enrolled if they are dropped.

It is the students’ responsibility to follow the Registration and Records Office established semester refund schedule for other types of withdrawals.

If a student is dropped for nonpayment the student is still responsible for 100% of any charges with the Bookstore, Parking, One Card, Clinic, Pharmacy, short-term loan or any other office on campus.

The Cashiers Office reserves the right to administratively withdraw any student with a repayment agreement if either the down payment to start the agreement or a payment to bring the agreement current returns.

The Cashiers Office reserves the right to administratively withdraw any student with an unpaid balance in default with another UM System campus (Columbia, Rolla, or Saint Louis).

 

The University reserves the right to administratively withdraw students from any and all classes, prior to the first day of the semester, if the revocation of financial aid or any other actions create a balance for a previous semester.

The University reserves the right to administratively withdraw students from any and all classes, prior to the first day of the semester, if an academic or disciplinary issue arises after the student enrolls in a future semester.

Administrative withdrawals are processed at 100% (complete removal) of tuition and educational fees for the semester.

The university will pursue any and all collection efforts and practices including referring the account to a professional collection agency or attorney. The third-party collection agency may report balances assigned and payment history information to any or all national credit bureaus. The account will be assessed all additional collection charges associated with the collection of the debt including but not limited to collection agency fees, reasonable attorney's fees, court costs and all other charges allowed by law not to exceed 50% of the total charges.

Debt assigned to a collection agency or attorney is not eligible for a repayment agreement with the Cashiers Office. Once a debt is assigned to an outside agency the student must pay the balance in full, including any finance charges, late fees or collection fees, before they will be eligible to re-enroll or receive a transcript, certificate or diploma.

Students assigned to a collection agency need to make payments to that agency. Payments sent directly to the university will be applied to the account, and reported to the collection agency. Exceptions will be made for students paying with a third-party voucher.

The university may choose to write off balances it deems uncollectable. However, students remain responsible for paying the balance, including late fees and finance charges, after a debt has been written off.

These balances must be paid in full to release transcripts, certificates or diplomas. Students who want to repay their written-off balance need to contact the Cashiers Office to have the debt reinstated prior to paying. Once the written-off debt is reinstated it is subject to the resumption of finance charges and late fees.

The Cashiers Office reserves the right to resume collection activities on written-off balances. The only balances that students are not responsible for paying are those debts which have been legally discharged though bankruptcy filing and verified with the University of Missouri System general counsel.

Since March 2014 UMKC has participated in the Missouri Department of Revenue Debt Offset Program. Any balances deemed uncollectable or referred to an outside collection agency are eligible to be referred to the State Department of Revenue in an attempt to intercept any state income tax return funds that could be applied to an unpaid debt.

The university will seize any funds available, regardless of your repayment status or pending agreement with an outside collection agency. If your state income tax return is intercepted you will receive a mailed notice, and be given 30 days to file an appeal. If you wish to contest the tax offset and want to request a refund of the intercepted funds, you must submit your request in writing.

UMKC Cashiers Office
Attn: Tax Offset Appeals
5100 Rockhill Rd
AC 112
Kansas City, MO 64110

It is important that you include your UMKC ID or Social Security Number in your written request. All requests will receive a response by U.S. mail.

If your appeal is granted or partially granted, a refund will be issued within five business days of the university receiving the funds from the Missouri Department of Revenue. It typically takes 30–45 days from the date of offset for the tax offset funds to be received from the state. Unless otherwise stated any granted appeal with a refund issued should not be considered a waiver or discharge of the debt.

All requests will initially be reviewed by the Cashiers Office for any errors. Any specific charge that is disputed will be reviewed with the appropriate originating office and will be verified or corrected as necessary.

If an appeal is initially denied, your response will have an explanation of the debt and documentation of the debt. When applicable, though a tax offset appeal may be initially denied, the debtor may be referred to the appropriate existing standard university process to appeal or petition their debt. If after receiving your denial letter and reviewing the documentation provided you still dispute the debt and want to provide evidence that supports your dispute you may request a formal meeting to present your evidence to the Tax Offset Committee. However, you must first exhaust all existing standard appeals processes including but not limited to: parking ticket appeal, tuition and fee appeals, retroactive withdrawal petitions or residency status appeals.

Educational debts are not typically dischargeable through bankruptcy and will survive after the bankruptcy has been dismissed or discharged. The following is a general outline of the bankruptcy filing process as it pertains to outstanding debts owed to and enrollment and registration at UMKC.

The student, the student’s legal representative or the bankruptcy court must provide written documentation of the bankruptcy filing, including chapter, case number, filing date and legal representative contact number.

Once notice of bankruptcy filing is received all formal collection efforts for the balance incurred prior to the bankruptcy filing will cease, pending the decision of the court. While the bankruptcy case is open and active the Cashiers Office will cease sending a monthly invoice and stop the assessment of additional finance charges and late fees. These actions will resume once the Cashiers Office receives notification that the bankruptcy case is closed. Students who enroll in classes after a bankruptcy filing will still be subject to the assessment of finance charges and late fees.

Students with an active bankruptcy on any UMKC debt or who have had UMKC debt discharged through bankruptcy are still eligible to enroll and register at UMKC. However, no additional credit will be extended to students with an active bankruptcy filing. Students with an active bankruptcy filing are required to pay in full for any class they register for by close of business on the same day they register.

Students with an active bankruptcy filing cannot use their student account charging privileges at the UMKC Bookstore, Swinney Center, Parking Office or One Card program. Students with an active bankruptcy are also not eligible for any kind of short-term loan, either cash or credit, from any other university office.

Students with a past due balance included in a current bankruptcy filing will automatically have an enrollment hold on their account. It is the student’s responsibility to contact the Cashiers Office on the day they are prepared to enroll and pay the resulting balance to have the enrollment hold lifted.

Students with an active or previously discharged bankruptcy that included a UMKC balance and who intend to use pending financial aid or other non-cash means to pay their balance will not be allowed to enroll until the Cashiers Office has verification of the anticipated aid. This anticipated aid must be verified by a representative of the Financial Aid and Scholarships Office or showing as anticipated aid on the student’s account in Pathway. The student has until the first due date of the semester for the aid to disburse and pay the balance in full. If the balance is not paid in full by the close of business on the first due date of the month the student may be manually dropped from any classes they registered for.

Students are not guaranteed re-enrollment into any class that may have filled between the drop and the time it takes to re-register. Any fees added after the semester’s aid disbursement are due in full within 48 hours of the fees being applied.

Students with an active or previously discharged bankruptcy that included a UMKC balance and who are paying with personal funds (cash, check, credit card) must pay their account balance in full within 48 hours of the fees being applied. Students who fail to make the required payment by the close of business will be manually dropped from any classes they registered for. Students are not guaranteed re-enrollment into any class that may have filled between the drop and the time it takes to re-register.

The student, the student’s legal representative, or the bankruptcy court needs to provide written documentation of any debt legally discharged through bankruptcy. This documentation is subject to verification by UMKC legal counsel prior to writing off the debt or releasing transcript or other records.

The Cashiers Office cannot provide legal advice. Students with questions regarding their outstanding balance during or after a bankruptcy filing should refer those questions to their legal representative to be answered by the University of Missouri System’s general counsel.

The Soldiers and Sailors Civil Relief Act provides protections for armed forces service members called to active duty during wartime. The protections include a limit on finance charges that can be applied to any unpaid debt. This limit of finance charges specifically does not apply to federal student loans.

In order to ensure compliance with this act, the Cashiers Office will suspend the monthly finance charge and late fee applied to any accounts receivable balance for any current or former student called to active duty, provided they did not incur the debt while already on active duty. Monthly invoices will continue to be sent to the address on file with the Cashiers Office, but the assessment of finance charges and late fees will stop during the duration of the active duty assignment.

Any current or former student with an outstanding balance who is called to active duty can request the stay on finance charges and late fees by completing an SSCRA form (PDF) and submitting it to the UMKC Cashiers Office along with a copy of their active duty orders. The form and copy of active duty orders need to be provided to the UMKC Cashiers and Collection Office as soon as possible, but within 90 days of the active duty start date. The documents can be delivered in person to our office, emailed to cashiers@umkc.edu, or mailed to our payment address.

Returned Payments

Any personal check or e-check payment that is not honored by your bank will result in a $25 returned check fee. Any credit card payment that is later disputed with the credit card company is also subject to a $25 fee.

If the returned payment was made in an attempt to enroll in current semester classes, your classes may be subject to cancellation. If the returned payment resulted in the release of transcript or diploma, the documents must be returned to the university until the balance is paid in full.

The university will pursue all options in collecting on returned payments including assignment to outside collection agency, legal prosecution with the Jackson County (Missouri) District Attorney’s Office and referral to UM System legal counsel to initiate other legal proceedings. Once students are assigned for bad check prosecution or other legal proceedings they are not eligible for any alternative arrangements with the Cashiers Office.

The Cashiers Office reserves the right to administratively withdraw any student with a repayment agreement if either the down payment to start the agreement or a payment to bring the agreement current returns.

Returned check balances must be paid in full to remove enrollment holds and must be paid in full prior to starting a repayment agreement. Certain types of aid may be automatically applied to a returned check balance when it is disbursed; however, anticipated aid is not sufficient to resolve any hold preventing enrollment, transcript release or charging privileges.

Electronic payments

Students who submit any type of electronic payment that is stopped, returned or disputed are subject to having all electronic payment options suspended or permanently stopped.

Third-party payments

Students are also responsible for replacing any payment submitted by a third party on their account that is returned for any reason.

Past term repayment agreements

We understand that sometimes things don't work out as planned. While we expect all tuition, fees and charges to be paid by the end of the semester, in some cases where this isn't possible we can help you set up individual payment plans.

University policy requires that the current semester balance be paid in full prior to enrolling in a subsequent semester. The Cashiers Office may offer students who were unable to make their required monthly payments over the course of the semester an exception in the form of a past term repayment agreement. Repayment agreements are to be used as short-term assistance and are not a long-term financing option. Students requiring long-term financing for their debts should apply for loans with a traditional lender.

Excess federal financial aid from one semester will be automatically credited toward any balances from prior terms in the same financial aid year. All allowable prior term balances will be paid before any refund is issued to the student. Financial aid applied to a prior semester balance in the same academic year is not refundable. Any other loan, Veterans Affairs benefit or scholarship funds will be applied to any prior term balance unless specifically indicated for a certain semester by the issuer of that aid. Students who have initiated a repayment agreement are not exempt from aid applying to prior term balances.

Effective July 1, 2010, past term repayment agreements cannot exceed 12 months. The balance of the note must be paid in full within 12 months. However, existing repayment agreement and promissory notes will be honored according to the original terms.

Past term repayment agreement balances are still subject to monthly late fees and the 1% monthly finance charge.

The past term repayment agreement due date is always the tenth of the month.

Past term repayment agreements require monthly payments. Payments are expected to continue regardless of a student’s enrollment status.

Students under the age of 18 (such as in the High School Dual Credit Program) are required to have a parent or legal guardian sign as a responsible party to any past term repayment agreement.

Students with an active past term repayment agreement are still required to make any additional monthly payments that are required for the current semester. Additional debt for current semesters cannot be added to the existing past term repayment agreement.

Students making payments on a past term repayment agreement and a current term balance are strongly encouraged to make payments in person or over the phone with a cashier so that their payments can be directed to the appropriate balance. Online or mailed in payments will automatically be applied to the oldest term balance.

Financial aid disbursements are not considered as a past term repayment agreement monthly payment. Past term repayment agreement payments must be made each month until the balance is paid in full.
Students can always pay more than the minimum installment each month, but they must make the minimum payment each month to avoid the monthly late charge assessment.

Students are only eligible for one past term repayment agreement at a time. The balance of the previous or existing past term repayment agreement must be paid in full before a new one can be extended.

Oak Place Apartment balances (prior to the Spring 2012 semester) could not be included on past term repayment agreements. Beginning with the Spring 2012 semester Oak Place Apartment balances will be treated the same as traditional housing charges for the purpose of prior term repayment agreements.

A 25% down payment of past term balance is required to initiate the past term repayment agreement for students who intend on enrolling in an upcoming semester. The down payment cannot come from financial aid pending for a subsequent semester.

Former students no longer attending UMKC may begin a past term repayment agreement with no down payment. No transcript, diploma or certificate will be released until the balance is paid in full unless the student meets the exception requirements laid out in the Transcript Request Exceptions section.

Former students who have had a delinquent balance placed with a outside collection agency are not eligible for past term repayment agreements with the UMKC Cashiers Office. These students should contact the collection agency directly to make arrangements. For more information on outside collection agency placement see the Assignment of Debt to Professional Collection Agencies and Attorneys section.

Students may qualify for a lump sum past term repayment agreement. To qualify for a lump sum repayment agreement the student must provide documentation that they are able to pay the prior term balance in full by a specific date. The type of repayment agreement typically allow the student to coordinate the repayment of their prior term balance with the receipt of an anticipated aid refund from a future semester or a pending private loan from a bank. A lump sum agreement cannot be based on your financial aid refund per Federal Regulations. A 10% down payment is still required and finance charges and monthly late fees still apply.

The Cashiers Office reserves the right to administratively withdraw any student with a repayment agreement if either the down payment to start the agreement or a payment to bring the agreement current returns.

Short-term loans from the UMKC Financial Aid Office have their own repayment terms and cannot be included on a repayment agreement. The short-term loan balance and processing fee must be paid in full prior to starting a repayment agreement for a prior term balance.

Learn more about short-term loans (PDF)

Returned check balances cannot be included on a repayment agreement. Any returned check balance must be paid in full prior to starting a repayment agreement for a prior term balance

 

Past term repayment agreements cannot be extended or deferred. A missed payment will result in the past term repayment agreement being placed in a default status.

Financial aid disbursements are not considered a payment toward past term repayment agreement. Past term repayment agreement payments must be made each month until the note balance is paid in full.

Students with a past term repayment agreement default are not eligible for any new past term repayment agreements until the original balance of the defaulted agreement is paid in full.

Students placed in default status that have not already been placed with outside collections will be given the opportunity to reinstate their past term repayment agreement by replacing all missed payments in a single lump sum payment. This payment cannot come from pending financial aid.

The Cashiers Office reserves the right to administratively withdraw any student with a repayment agreement if either the down payment to start the agreement or a payment to bring the agreement current returns.

Emergency Resources

UMKC offers resources to help students experiencing unexpected financial obstacles to complete their academic requirements without major interruption. Emergency funding and loans are available during an emergency or crisis situation.

Learn more about emergency resources